cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
VTEC
Advocate III
Advocate III

Approval Flow - Keep sending approval request item if comments have been posted in word document

Hi All,

 

Have you experienced to receive many approval items in flow center as I posted some comments using word online before i am going to reject it?

 

The workflow I setup is using [When a file is created or modified].

Does any workaround to check whether the reviewer has received the approval item and not keep sending the approval email and generate approval item in approval center?

 

Please advice and assist.

 

Thanks.

2 REPLIES 2
v-yuazh-msft
Community Support
Community Support

Hi @VTEC,

 

The function to check if check whether the reviewer has received the approval item and not keep sending the approval email and generate approval item in approval center is not supported in microsoft flow currently.

I afraid that there is no way to achieve your needs in Microsoft Flow currently.

 

If you would like this feature to be added in Microsoft Flow, please submit an idea to Flow Ideas Forum:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

 

Best regard,

Alice

Hi Alice,

 

Thanks for your advice and info. For this case, what's the best practice shall I handle this case?

They would like to click the document link, opening word document using Word Online and following put their comments for word contents. Once done, posting it to SharePoint directly.

 

Another finding that I find out is SharePoint metadata can't be updated if one of the reviewers still open the document.

The flow will throw error that someone is locking the file. Thus the update file properties transaction can't work. Does it any alternatvie solution to handle this?

 

Please help.

 

Thanks.

 

Rgrds,

VTEC

Helpful resources

Announcements
Power Platform Conf 2022 768x460.jpg

Join us for Microsoft Power Platform Conference

The first Microsoft-sponsored Power Platform Conference is coming in September. 100+ speakers, 150+ sessions, and what's new and next for Power Platform.

MPA Virtual Workshop Carousel 768x460.png

Register for a Free Workshop

Learn to digitize and optimize business processes and connect all your applications to share data in real time.

Power Automate Designer Feedback_carousel.jpg

Help make Flow Design easier

Are you new to designing flows? What is your biggest struggle with Power Automate Designer? Help us make it more user friendly!

Users online (2,502)