cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
mbhammad
Frequent Visitor

Approve multiple items in one email

Hi,

 

I'm trying to create a flow for payroll approvals process.  Over 100 employees submit their time sheets every week using SharePoint list. Approver needs to review and approve or reject all entries (items) at the month-end.  SharePoint list columns are Employee Name, ID, From Date, To Date, No. of hours worked, Comments, etc.

 

I'm trying to achieve the following:

- At month-end, compile and send all the items for that particular month in ONE email to the Approver with options to approve/reject. 

- Approver should have option to approve multiple items in one go. For example, 90% of the items will be approved and 10% of the items will be rejected.  Approver should be able to approve and reject multiple items in one go.

- For rejected items,  Approver should be prompted to enter the comment/reason for rejection. (Great to have)

- Once all the items have been approved/rejected, flow should update the SharePoint List with the updates.

- Once the SharePoint list has been updated,  send an email to a Shared Mailbox and include all the items that have been approved/rejected (ideally in an excel spreadsheet).

 

Any help will be highly appreciated. Thanks.

2 REPLIES 2
Gristy
Resident Rockstar
Resident Rockstar

Hey,

Not sure you are going to be able to do that in Flow.

 

You need a PowerApp that renders the list of items that are pending approval and provides radio buttons approve/reject for each one, then when they click submit - update all the SharePoint items with the approval status.

 

You could use flow to generate a email once per month to alert them to open the app.

jeffhhs
Frequent Visitor

Have you figured this out? Seems this topic is mentioned in MS community but no solutions provided.

Helpful resources

Announcements
MPA_User Group Leader_768x460.jpg

Manage your user group events

Check out the News & Announcements to learn more.

Community Connections 768x460.jpg

Community & How To Videos

Check out the new Power Platform Community Connections gallery!

Welcome Super Users.jpg

Super User Season 2

Congratulations, the new Super User Season 2 for 2021 has started!

Carousel 2021 Release Wave 2 Plan 768x460.jpg

2021 Release Wave 2 Plan

Power Platform release plan for the 2021 release wave 2 describes all new features releasing from October 2021 through March 2022.

Users online (1,068)