cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
H_Insights
Advocate I
Advocate I

Can I export data from Power BI to SharePoint List?

Hello,

 

I have a power bi report published in my workspace. the data source is from a dataflow.

 

My aim is to export a specific table to a SharePoint list (copy data from the table to the list). Is it possible? Any ideas?

 

Thanks

1 ACCEPTED SOLUTION

Accepted Solutions
H_Insights
Advocate I
Advocate I

I have a found workaround.

View solution in original post

27 REPLIES 27
H_Insights
Advocate I
Advocate I

I have a found workaround.

SahilMSpower
Frequent Visitor

Hi @H_Insights ,

 

Did you get the solution for your requirement?

i need it too.

Please share the steps with us if you are able to export power BI table into the sharepoint list.

 

Thanks,

SISSPADMIN

Hi @SahilMSpower 

 

Yes, it is very easy.

 

First make sure you have created a list in SharePoint with the columns you want to export from PBI (with the correct data type).

 

  1. Open your report in Power BI desktop.
  2. Create a new page (or in any existing one) open the visualizations pane and add "Power Automate for Power BI".
  3. Add your columns and measures to PA visual (i.e.  H_Insights_1-1647977616276.png)

     

  4. Click on ellipses  and choose "Edit"  H_Insights_2-1647977926912.png, the main development page will load.

     

  5. Click on New and select "instant cloud flow" H_Insights_3-1647978021758.png. The app should sign you in or connect your to the PBI service (if not already).

     

  6.  Click on "Next Step" H_Insights_4-1647978142217.png to start building your flow.
  7. Depending on your requirement you will start the development, but let assume you want to export data based on a condition to your SP list. (I would highly suggest to do this step, it's like a filter to limit the data exported).
  8. Type "Condition" in the search box, and add that as a step. Based on your requirement you will define this filter. 
  9. Once you add a "Condition", you would notice that this step became a child of a parent step "Apply to each". that's expected.
  10. In the "Yes" condition, click on "Add Action" H_Insights_5-1647978668860.png then type in the search box "Create Item" H_Insights_6-1647978730631.png and select it.
  11. Again, the app should sign you in (if not already).

  12.  

    Select the "Site Address" and "list Name" and that should load your columns from SP. Start inserting your PBI columns into the fields. 

    H_Insights_8-1647978989021.png

 

Click Save and Apply.

 

That's about it. Take it for test.

 

H

 

 

 

Hi,

really appreaciate your solution. I ran into a follow-up problem. When I choose the needed fields in “Create Item” it instantly switches to “Apply to all”. How can I set filter on Values (columns from PBI) in Power Automate?

The flow currently copies <300 line items instead of the prefiltered ~25 of my PBI table.

 

">10d" should be filtered:

DennisT_0-1656596333808.png

 

The "Apply to each" is an expected/normal action and to filter your data you need to use a Condition (screen below).

 

I am not entirely sure what's in your ">10d" field in PBI, but I assumed it would only have a value if it's overdue >10 days? therefore the rest of the values will be blank. So basically you want to copy only rows/data that are overdue (have values).

 

Based on that assumption, please try the below and it should get you your ~25 records.

 

try the following expression in your condition (it's case sensitive and based on your column/field name '>10d'). 

 

empty(items('Apply_to_each')?['>10d'])

 

H_Insights_1-1656615602632.png

 

overall it will look like below

H_Insights_0-1656615114556.png

 

if my assumption is wrong, maybe you can share more context on the >10d field?

 

@H_Insights @DennisT @SahilMSpower 

 

Also if you’re moving a lot of Power BI data, you may be able to insert any PBI array output into SharePoint batch update & batch create actions:

https://powerusers.microsoft.com/t5/Power-Automate-Cookbook/Batch-Update-SharePoint-List-With-Extern...

Perfect - thx.

Yes the filter contains values. Needed to adapt it a little bit but works now as expected!!!😀🙌

Luckey
Helper I
Helper I

I have set up my flow and it only export 1000 records to the Sharepoint list. I believe this is due to a PowerBI visual limit. However, I wonder if anyone else is having this problem and have come up with a different way to overcome. Perhaps exporting the first thousand and then running again on the next thousand?

H_Insights
Advocate I
Advocate I

Unfortunately, the export limit is true and it's an integration issue between Power Automate and Power BI.

 

However, recently Microsoft introduced ExecuteQueries support in Power Automate, which you can use to overcome the export limits. The export should be in CSV.

 

ExecuteQueries REST API restricts query results to 100,000 rows or 1,000,000 values per query (whichever is encountered first) and the number of queries to 120 per minute.

 

Happy exporting!

H_Insights_0-1657653560437.png

 

@H_Insights 

If you can export the data somewhere as a CSV, then you may be able to use this CSV parser to send the data to a list or to any other datasource.
https://powerusers.microsoft.com/t5/Power-Automate-Cookbook/CSV-to-Dataset/td-p/1508191 

KRider
Super User
Super User

Hey guys, this is really amazing and super simple but I have 2 questions.

How can I put this on a schedule?

How can I check for double entries?

 

Thank you so much!


Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Super User since Season 1 2023

Coach Ky - check me out on socials!

Hello @H_Insights,

 

I have come across your solution and found that helpful in my case. Could you please share the following steps for the process you shared above? Your help would be much appreciated!

 

A

Anonymous
Not applicable

Hi, there is a limitation of 1001 rows when I use this power automate. 

Is there anyway we can increase the size of data which is moving to sharepoint list? 
Ideally we would want more data to be going into to sharepoint list. 

Thanks!

 

Hi,


did you find the solution?

I actually did! check out my Query against a Power BI step in Automate:

 

KRider_0-1690308883887.png

 

So, this will produce a JSON. From there you need to nail the Schema in order for you to output to a List.

KRider_1-1690308953908.png

Here is the Schema I used.

{
    "type": "array",
    "items": {
        "type": "object",
        "properties": {
            "ProductionEmployees[MTID]": {
                "type": "string"
            },
            "ProductionEmployees[Name]": {
                "type": "string"
            },
            "ProductionEmployees[Job Title]": {
                "type": "string"
            },
            "ProductionEmployees[Shift]": {
                "type": "string"
            },
            "ProductionEmployees[Line]": {
                "type": "string"
            },
            "ProductionEmployees[Labour Code]": {
                "type": "string"
            },
            "ProductionEmployees[Shop]": {
                "type": "string"
            },
            "ProductionEmployees[Cost Center]": {
                "type": "string"
            },
            "ProductionEmployees[Reports To]": {
                "type": "string"
            }
        },
        "required": [
            "ProductionEmployees[MTID]",
            "ProductionEmployees[Name]",
            "ProductionEmployees[Job Title]",
            "ProductionEmployees[Shift]",
            "ProductionEmployees[Line]",
            "ProductionEmployees[Labour Code]",
            "ProductionEmployees[Shop]",
            "ProductionEmployees[Cost Center]",
            "ProductionEmployees[Reports To]"
        ]
    }
}

 

 And then this was the end result:

KRider_2-1690309006473.png

So absolutely possible. May need to brush up on JSON and queries. Definitely worth it and it cut down my flow by over an hour!

 

I hope this helps.


Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Super User since Season 1 2023

Coach Ky - check me out on socials!

Huh? 

@KRider 


For removing double entries, if the union( ) expression method isn’t sufficient because the duplicates may not match exactly, you can use something like this to get only distinct records based on set columns

https://powerusers.microsoft.com/t5/Power-Automate-Cookbook/Get-Distinct-Records/td-p/2191533

Hello @KRider

Thank you for the work around, this might solve my issue.

However, could you please explain how to write the JSON schema for a different scenario?

I am trying to copy a table from Power BI to Sharepoint List. I have copied the DAX Query from Power BI and is using the flow as shown in the attachment.

Thank you, help is deeply appreciated. 

Hey Krish,

you can attempt to generate from a sample or you can write based on your output.

definitely going to be a type array and then you want to break down your "items"

{
    "type": "array",
    "items": {
        "type": "object",
        "properties": {

remember to include your required at the end:

"required": [
            "ProductionEmployees[MTID]",
            "ProductionEmployees[Name]",

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Super User since Season 1 2023

Coach Ky - check me out on socials!

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!   Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪 🌠  

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

March User Group Update: New Groups and Upcoming Events!

  Welcome to this month’s celebration of our Community User Groups and exciting User Group events. We’re thrilled to introduce some brand-new user groups that have recently joined our vibrant community. Plus, we’ve got a lineup of engaging events you won’t want to miss. Let’s jump right in: New User Groups   Sacramento Power Platform GroupANZ Power Platform COE User GroupPower Platform MongoliaPower Platform User Group OmanPower Platform User Group Delta StateMid Michigan Power Platform Upcoming Events  DUG4MFG - Quarterly Meetup - Microsoft Demand PlanningDate: 19 Mar 2024 | 10:30 AM to 12:30 PM Central America Standard TimeDescription: Dive into the world of manufacturing with a focus on Demand Planning. Learn from industry experts and share your insights. Dynamics User Group HoustonDate: 07 Mar 2024 | 11:00 AM to 01:00 PM Central America Standard TimeDescription: Houston, get ready for an immersive session on Dynamics 365 and the Power Platform. Connect with fellow professionals and expand your knowledge. Reading Dynamics 365 & Power Platform User Group (Q1)Date: 05 Mar 2024 | 06:00 PM to 09:00 PM GMT Standard TimeDescription: Join our virtual meetup for insightful discussions, demos, and community updates. Let’s kick off Q1 with a bang! Leaders, Create Your Events!  Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups.   P.S. Have an event or success story to share? Reach out to us – we’d love to feature you!

Users online (4,408)