cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
srduval
Super User
Super User

Co-Organizer in teams Meeting

I was looking for a way to add a co-organizer in teams and came across this post from last year. Anyone know if it's still not possible and/or on the road map to being available?

 

The ask is my HR group is wanting to automate the scheduling of meetings and for some of those meeting they are wanting to be able to list a co-host/organizer of the meeting.

 

Power Automate JSON add co-organizer - Microsoft Community Hub

17 REPLIES 17
annetoal
Super User
Super User

According to Re: Power Automate JSON add co-organizer - Microsoft Community Hub it appears to be impossible to do what you are wanting, at least as of last September. Sorry.

 

Anne

SamuelBenjamin
Advocate I
Advocate I

Did you try this to use the onlinemeetings patch?

PATCH /users/{userId}/onlineMeetings/{meetingId}

Be sure to include the header Prefer: include-unknown-enum-members.
The json should include the already existing attendees, including the new one.

{
"participants": {
"attendees": [
{
"upn": "existingattendee1upn",
"role": "attendee"
},
{
"upn": "existingattendee2upn",
"role": "attendee"
},
{
"upn": "newcoorganizerupn",
"role": "coorganizer"
}
]
}
}

I'll have to give this a try and see what happens. The project I was needing this for was moved from my work queue, but I'll have to try it and report back for future reference.

It's working fine for me in production environment. Just note if you add the same user twice with attendee and coorganizer role, then will always get the lower permission role. So if this situation may happen within your scenario, then some coding will be required to filter the participants before adding the new coorganizer.

And also note adding/removing attendees with this method will NOT notify them.

DSFlemming
Resolver I
Resolver I

Hello SamuelBenjamin

I would be great if I could get this working. I need to convert the existing attendee to a coorganizer with that JSON. Would that work too? 

 

DSFlemming_0-1692250051504.png

The action fails with a 404 error forbidden error.

 

 

Hi! Your code seems ok, the 404 forbidden error maybe something related to your permissions to access this endpoint. In my case, I use application permissions (standard http request action with previously created token) so not having permission issues at all. You may check this, because the invoke http request with azure action has some permission restriction with some endpoints.

Regarding your question, yes, it should work, just note when you input same upn with different roles (participant and coorganizer in your case), the lowest privilege will be applied.

The action to update de online meeting details requires to input the already existing participants so in your case, some extra code will be mandatory.
In my workflow:
1 I get the online meeting details to retrieve the already existing participants array.

2 Filter array to verify to be sure the upn I will promote to coorganizer is not any longer in the array.
3 Add the new coorganizer to the array.

DSFlemming
Resolver I
Resolver I

Thanks very much. I'm not using an application so I'll adjust my process.

Ok I finally got around to trying this and using the send http to outlook action in power automate, I'm getting an invalid URI error "https://graph.microsoft.com/v1.0/me/onlineMeeting/@{outputs('Create_a_Teams_meeting')?['body/id']} is my URI, does the outlook http (graph api) not support a teams meeting?

Sorry, not sure what are your trying to do here... There are 2 ways to create Teams meeting:
-Via calendar api (create event): it just creates an outlook appointment and you can use the "isonlinemeeting" and "onlinemeetingprovider" to enable the Teams meeting. The response will include the online meeting join url. All attendees will receive the calendar invite to the meeting. Users will have the option to direct join the meeting from calendar, just right clicking the event and selecting "join".
The calendar API, as far as I know, does not allow to specify coorganizers, that's why we use the onlinemeetings API in a second stage to promoto coorganizers.

-Via onlinemeetings API: you can create, update and delete onlinemeetings. With this API, you can specify roles on the meeting such as attendee, coorganizer, moderator and all the options available whe you setup the meeting options on your computer.
This API will not notify users, that's important. So you will have to recover the online meeting information and include it into a calendar invite as a regular text, within the body of the event. Note users will not have the option to join the meeting by right click on the invite.

What are we doing in our project?

We create the event via calendar API, including the propertes isonlinemeeting=true and onlinemeetingprovider="teamsForBusiness" so everybody gets notified.

Then from the create event response we get the join web url for Teams. With this url, we get the meeting details, that include already existing participants, onlinemeeting ID, etc.

We then promote participants to coorganizers as explained a on previous post.


srduval
Super User
Super User

Thanks for the reply. What I am trying to do is automate the scheduling of some all-company meetings. These meetings are being created by a shared organizational account so that they are not tied to anyone individual. Then I'm trying to share (co-host) that meeting with our marketing team. I am using the create teams meeting action in power automate, then passing the meeting id from the create action to the send HTTP request. So maybe I have to run the whole process through the API instead of picking up 1/2 way. I might also have a permissions issue, I tried running some stuff on the MS tryit engine, and ran into an issue where I needed admin consent, so I've escalated that to my admin and we'll see what happens if/when they approve it.

 

Capture.PNGCapture2.PNGCapture3.PNG

The error you are getting is because you are sending an http request that is not allowed by the connector.

As you may note, there are many Send HTTP request actions in Power Automate, such as Send HTTP request to Office 365 Outllok, Send HTTP request to Sharepoint, Send HTTP request to Office 365 users, etc.
Not all the requests are allowed in all of these actions, as are restricted to certain scopes.

The easiest way to perform this action is using application permissions and a regular HTTP request (premium connector).

I bet you are right. My problem is I don't know how to get a token prior to be able to authenticate with outlook prior to initiating the API call

 

You need application permissions. Your IT needs to create the application and give your the secret. Once you have it, you can use the HTTP action to get a token. Then, use the token to send the request to the API.

https://iamrehanmemon.medium.com/generate-authentication-bearer-token-in-power-automate-using-azure-...


For enhanced security, you can use Azure Vault Keys to store the secret
https://recursion.no/blogs/power-automate-store-your-api-access-tokens-in-azure-key-vaults-and-autom...

 

Thanks for the link that's the best description of how to do it I've found. I've once again been pulled from this specific project, competing priorities and this is the bottom of the totem pole of priorities. However this API call for a token I can use other places so if I can get it working that will be great. Is admin consent required do you know? I'm able to create apps myself, but not a tenant admin so I can't grant the elevated permissions. 

I'm not a tenant admin also, but I would say yes, admin consent is required.

srduval
Super User
Super User

I was able to follow the instructions and get the HTTP action to kick back a token. So that worked well, I'm trying to use that token for passing my identity to power bi to export, but that's not working, and MS is zero help trying to figure that one out

Sorry, can't figure out how Power BI is related to this... Which API call are you trying to use? An screenshot showing the API call and the error receive would be helpful

Helpful resources

Announcements

Update! June 13th, Community Ambassador Call for User Group Leaders and Super Users

Calling all Super Users & User Group Leaders   UPDATE:  We just wrapped up June's Community Ambassador monthly calls for Super Users and User Group Leaders. We had a fantastic call with lots of engagement. We are excited to share some highlights with you!    Big THANK YOU to our special guest Thomas Verhasselt, from the Copilot Studio Product Team for sharing how to use Power Platform Templates to achieve next generation growth.     A few key takeaways: Copilot Studio Cookbook Challenge:  Week 1 results are posted, Keep up the great work!Summer of Solutions:  Starting on Monday, June 17th. Just by providing solutions in the community, you can be entered to win tickets to Power Platform Community Conference.Super User Season 2: Coming SoonAll communities moving to the new platform end of July We also honored two different community members during the call, Mohamed Amine Mahmoudi and Markus Franz! We are thankful for both leaders' contributions and engagement with their respective communities. 🎉   Be sure to mark your calendars and register for the meeting on July 11th and stay up to date on all of the changes that are coming. Check out the Super User Forum boards for details.   We're excited to connect with you and continue building a stronger community together.   See you at the call!

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery:  https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏 Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Users online (4,514)