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Condition - send email - use variable doesnt work - forbidden error

Hello, I have a flow that sends emails based on three condition branches - in email action I use dynamic values based on dataset - so far everything works perfectly but when I try to specify a variable that I want to use as well in sending email step the flow (conditions) will not work. Also when I will not use variable inside the send email action but write it manually as static value the flow will not work again.

 

before Apply to each step I specify a variable with desired email address:

Domval_0-1719073293635.png

 

then inside of apply to each step I compose the email - still up to here it will be evaluated correctly however when I add the compose action into the send email action in condition steps the conditions then will not work.

 

The error message:

Domval_0-1719078461896.png

 

1 ACCEPTED SOLUTION

Accepted Solutions

@Domval ,

 

I believe the root cause of the error, although I can't see it, is caused by using the From (send-as) field.  That's because you cannot natively send email on someone else's behalf unless they have given you access to their email account (and that typically doesn't happen in power automate flows).

 

To validate my finding, if you put your OWN email address in the From (send-as), this will work but again, as an example, if we are associates at work, you can't use send-as (as me) unless I have already given you access to my Microsoft account.

 

 

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4 REPLIES 4

Hi @Domval 

 

still confused at this section 

Is there maybe a problem that in apply to each I take input from Parse JSON step and here when I compose emails (dynamicaly from a dataset) it works with the rest of the flow but when I add compose action to variable specified before and use it in send email action its not working properly?

 

 

Also does the compose output used in both condition are same ?

Nived_Nambiar_0-1719074153498.png

 

 

Thanks & Regards,

Nived N 🚀

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Hi @Nived_Nambiar ,

 

Ill try to simplify the problem - the compose action in both conditions are the same. If I will not use the variable but only dynamic composed email values (Compose Driver or Compose Fleet_man actions) then the flow works. If I will add the variable or write specific email adress the conditions stop working.

 

Here I am using output of compose Driver - it will work.

Domval_0-1719074707726.png

 

But I also need to specify from action where I want to use just one specific email - adding this it will not work. Nor with manually added email adress.

Domval_1-1719074773070.png

with that the send email action will return Forbidden error:

Domval_0-1719077972564.png

 

@Domval ,

 

I believe the root cause of the error, although I can't see it, is caused by using the From (send-as) field.  That's because you cannot natively send email on someone else's behalf unless they have given you access to their email account (and that typically doesn't happen in power automate flows).

 

To validate my finding, if you put your OWN email address in the From (send-as), this will work but again, as an example, if we are associates at work, you can't use send-as (as me) unless I have already given you access to my Microsoft account.

 

 

If this was helpful: Please mark as a solution Give me a thumbs up Always glad to help, Tom! Connect on LinkedIn

@Domval ,

 

Following up on my previous comment, I frequently use a no-reply email in the From (send-as) field and then in the reply-to, I would put the manager's email address because I don't want the replies to come to my no-reply account but the driver or fleet email (whichever one you want to use here).

If this was helpful: Please mark as a solution Give me a thumbs up Always glad to help, Tom! Connect on LinkedIn

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