cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Yash
Frequent Visitor

Copy attachments from one SharePoint list to another list

Hello,

 

How do I create copy of a SharePoint list to another including attachments using MS Flow? 

 

Thanks,

Yash

1 ACCEPTED SOLUTION

Accepted Solutions
v-micsh-msft
Community Support
Community Support

If here you would like to copy one SharePoint list to another list, with the attachments involved, then please follow the steps below:

1. Add a manual trigger, then add a SahrePoint -Get items Action, specify the SharePoint site Address and List name (List 1),

2. Add the first Apply to each, within it, add SharePoint ->Get Attachments action, specify the Item ID from the Get items action:

3. After that, add a create item action, which is used to create item on List 2, map the value from List 1,

41.PNG

 

4. After Create item action, add Apply to each 2, specify the Get Attachments body as the Input, then add the Get Attachment content action, specify the Site Address, list name to List 1, Item Id Choose ID from the Get items action, file identifier choose from Get Attachments,

5. After that, add an Add attachment action, Specify the Site Address, list to List 2, item Id choose from the Create item action, File Name choose DisplayName from Get Attachments action, file content choose attachment Content from the SahrePoint Get Attachment content action,

42.PNG

 

 

Then save your Flow.

Running status from my side:

43.PNG

 

Regards,

Michael

Community Support Team _ Michael Shao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

18 REPLIES 18
v-micsh-msft
Community Support
Community Support

If here you would like to copy one SharePoint list to another list, with the attachments involved, then please follow the steps below:

1. Add a manual trigger, then add a SahrePoint -Get items Action, specify the SharePoint site Address and List name (List 1),

2. Add the first Apply to each, within it, add SharePoint ->Get Attachments action, specify the Item ID from the Get items action:

3. After that, add a create item action, which is used to create item on List 2, map the value from List 1,

41.PNG

 

4. After Create item action, add Apply to each 2, specify the Get Attachments body as the Input, then add the Get Attachment content action, specify the Site Address, list name to List 1, Item Id Choose ID from the Get items action, file identifier choose from Get Attachments,

5. After that, add an Add attachment action, Specify the Site Address, list to List 2, item Id choose from the Create item action, File Name choose DisplayName from Get Attachments action, file content choose attachment Content from the SahrePoint Get Attachment content action,

42.PNG

 

 

Then save your Flow.

Running status from my side:

43.PNG

 

Regards,

Michael

Community Support Team _ Michael Shao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Anonymous
Not applicable

Under Get Attachments, I dont' see "ID" for id field, but see "Identity" instead. I try this value, but it doesn't work.

 

 

I had the same issue as VincentK and worked around it by using Compose (although I could have used a variable).

Is this a bug or am I missing something?

 

Compose.jpg

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott
Anonymous
Not applicable

I figured a way to work around it.  Just continue on to build your flow action. Under Get attachment content, highlight & copy "ID", then paste it under Get Attachments.

I have create my flow following the similar steps suggested in this response.  The flow saves, and it states it's running succesfully.  However, the file is not copied into the designated library nor is the attachment added. 

 

Heres my flow: 

 

Flow 1 error.JPGFlow 2 error.JPG

 

When I try and check why my flow is not working. Like I mentioned before it states the flow has ran succesfully but nothing has happen.  And when I drill down, it's graded out.  Please help. 

Flow 3 error.JPGFlow 4 error.JPG

 

 

Anonymous
Not applicable

Hi all,

 

I have the exact requirement - Copy attachments from one SharePoint list to another list.

I am going to try it out.

Thanks.

Anonymous
Not applicable

Did it work for you?

Hi,

 

Any solution to this in Sharepoint Designer, either 2010, or 2013? I don't want to use the Copy Item Action, rather the Create Item Action.

 

Currently I have a workflow which creates an item in a second list, once the first item is approved. Create Item allows me to custom map one field to another, rather than needing identical lists (as would be the case using Copy Item). The problem is, the attachments cannot be mapped (at least I can't see how to do it!).

 

Thanks,

 

Matt

I have implemented this and it works fine. But the Apply to each which has Get attachments, Get attachment content and add attachment fails with error "ActionFailed. An action failed. No dependent actions succeeded.". However, the attachment gets copied over nicely. Any clue on why this is failing. Thank you.

How would I modify this flow to just copy a single item?

So if an Item was approverd, copy that item only with its attachments (not the entire list) to list B

Never mind, just use the get Item instad if the get Items action 🙂

Thank you so much, this has been of great help!

 

 

Anonymous
Not applicable

@v-micsh-msft Do you know how to maintain the attachment file name from the native list to the destination list?

 

For example, the attachment file name in the native list is "Capture1",

but when I follow your flow steps, the attachement file name in the destination list changes to:

"__Id___%252fLists%252fRFA_Construction%252fAttachments%252f1%252fCapture%2b-%2bFLOW.JPG_,_AbsoluteUri___https___business.sharepoint.com_sites_ECHo_Lists_RFA_Construction_Attachme (1).SPListItemAttachment__:"

Hi @AlbertoSP - I have followed these steps and am noticing that when using Get Items, the items + their attachments are getting created in my other lists for each item the Get items list contains. I.e., if list 1 has 4 items in it, I mark item #3 as Approved to have it moved to list 2, the item is getting created a total of 4 times in List 2. I am trying to use Get Item as you mention here but I am then not able to select an output in the Apply to each; no dynamic content to select. How did you accomplish this? CC: @v-micsh-msft 

 

 
 

no-output.png

Audrie-MSFT
Power Automate
Power Automate

I created this video to clarify dependencies on this question. Please let me know if it is helpful.

 

https://www.youtube.com/watch?v=QoBKDJD0uZo

 

Thank you for your patience,

Audrie

Great video, I was having a problem getting the attachment content to come across and this solved it for me.  

 

Question, I will google it but do you have any idea of the file size limit for attachments?  I'm thinking it's around 50MB from my testing.

You're amazing, this is exactly what I have been looking for!  I can finally get this to work - thank you!

 

Your solution is the only one that I've come across that includes the breakdown of the Apply to Each controls which is where I was getting lost I think.

 

However, I've set mine to be triggered when a column value changes from Yes to No.  It works, in that it pulls across all the information, including attachments, however it's not limiting itself to just the items that have been changed from Yes to No, it's pulling everything across.

 

Here's my flow:

KatLane_0-1632958208603.png

KatLane_1-1632958272904.png

 

Any suggestions?

 

Thanks

Kat

HEATFreight
Kudo Kingpin
Kudo Kingpin

How can I do this directly in a canvas app without using Power Automate? Is that possible?

I want to copy the attachments from an item in list A to an existing item in a totally different list, call it list B. It does not seem like PowerApps allows for programmatically copying attachments between items in different SharePoint lists. Can someone confirm if this is true?

See my response in this other thread.

Helpful resources

Announcements

Announcing the MPPC's Got Power Talent Show at #MPPC23

Are you attending the Microsoft Power Platform Conference 2023 in Las Vegas? If so, we invite you to join us for the MPPC's Got Power Talent Show!      Our talent show is more than a show—it's a grand celebration of connection, inspiration, and shared journeys. Through stories, skills, and collective experiences, we come together to uplift, inspire, and revel in the magic of our community's diverse talents. This year, our talent event promises to be an unforgettable experience, echoing louder and brighter than anything you've seen before.    We're casting a wider net with three captivating categories:  Demo Technical Solutions: Show us your Power Platform innovations, be it apps, flows, chatbots, websites or dashboards... Storytelling: Share tales of your journey with Power Platform. Hidden Talents: Unveil your creative side—be it dancing, singing, rapping, poetry, or comedy. Let your talent shine!    Got That Special Spark? A Story That Demands to Be Heard? Your moment is now!  Sign up to Showcase Your Brilliance: https://aka.ms/MPPCGotPowerSignUp  Deadline for submissions: Thursday, Sept 28th    How It Works:  Submit this form to sign up: https://aka.ms/MPPCGotPowerSignUp  We'll contact you if you're selected. Get ready to be onstage!  The Spotlight is Yours: Each participant has 3-5 minutes to shine, with insightful commentary from our panel of judges. We’re not just giving you a stage; we’re handing you the platform to make your mark.     Be the Story We Tell: Your talents and narratives will not just entertain but inspire, serving as the bedrock for our community’s future stories and successes.    Celebration, Surprises, and Connections: As the curtain falls, the excitement continues! Await surprise awards and seize the chance to mingle with industry experts, Microsoft Power Platform leaders, and community luminaries. It's not just a show; it's an opportunity to forge connections and celebrate shared successes.    Event Details:  Date and Time: Wed Oct 4th, 6:30-9:00PM   Location: MPPC23 at the MGM Grand, Las Vegas, NV, USA  

September User Group Success Story: Reading Dynamics 365 & Power Platform User Group

The Reading Dynamics 365 and Power Platform User Group is a community-driven initiative that started in September 2022. It has quickly earned recognition for its enthusiastic leadership and resilience in the face of challenges. With a focus on promoting learning and networking among professionals in the Dynamics 365 and Power Platform ecosystem, the group has grown steadily and gained a reputation for its commitment to its members!   The group, which had its inaugural event in January 2023 at the Microsoft UK Headquarters in Reading, has since organized three successful gatherings, including a recent social lunch. They maintain a regular schedule of four events per year, each attended by an average of 20-25 enthusiastic participants who enjoy engaging talks and, of course, pizza.   The Reading User Group's presence is primarily spread through LinkedIn and Meetup, with the support of the wider community. This thriving community is managed by a dedicated team consisting of Fraser Dear, Tim Leung, and Andrew Bibby, who serves as the main point of contact for the UK Dynamics 365 and Power Platform User Groups.   Andrew Bibby, an active figure in the Dynamics 365 and Power Platform community, nominated this group due to his admiration for the Reading UK User Group's efforts. He emphasized their remarkable enthusiasm and success in running the group, noting that they navigated challenges such as finding venues with resilience and smiles on their faces. Despite being a relatively new group with 20-30 members, they have managed to achieve high attendance at their meetings.   The group's journey began when Fraser Dear moved to the Reading area and realized the absence of a user group catering to professionals in the Dynamics 365 and Power Platform space. He reached out to Andrew, who provided valuable guidance and support, allowing the Reading User Group to officially join the UK Dynamics 365 and Power Platform User Groups community.   One of the group's notable achievements was overcoming the challenge of finding a suitable venue. Initially, their "home" was the Microsoft UK HQ in Reading. However, due to office closures, they had to seek a new location with limited time. Fortunately, a connection with Stephanie Stacey from Microsoft led them to Reading College and its Institute of Technology. The college generously offered them event space and support, forging a mutually beneficial partnership where the group promotes the Institute and encourages its members to support the next generation of IT professionals.   With the dedication of its leadership team, the Reading Dynamics 365 and Power Platform User Group is poised to continue growing and thriving! Their story exemplifies the power of community-driven initiatives and the positive impact they can have on professional development and networking in the tech industry. As they move forward with their upcoming events and collaborations with Reading College, the group is likely to remain a valuable resource for professionals in the Reading area and beyond.  

A Celebration of What We've Achieved--And Announcing Our Winners

As the sun sets on the #SummerofSolutions Challenge, it's time to reflect and celebrate! The journey we embarked upon together was not just about providing answers – it was about fostering a sense of community, encouraging collaboration, and unlocking the true potential of the Power Platform tools.   From the initial announcement to the final week's push, the Summer of Solutions Challenge has been a whirlwind of engagement and growth. It was a call to action for every member of our Power Platform community, urging them to contribute their expertise, engage in discussions, and elevate collective knowledge across the community as part of the low-code revolution.   Reflecting on the Impact As the challenge ends, it's essential to reflect on the impact it’s had across our Power Platform communities: Community Resilience: The challenge demonstrated the resilience of our community. Despite geographical distances and diverse backgrounds, we came together to contribute, learn, and collaborate. This resilience is the cornerstone of our collective strength.Diverse Expertise: The solutions shared during the challenge underscore the incredible expertise within our community. From intricate technical insights to creative problem-solving, our members showcased their diverse skill sets, enhancing our community's depth.Shared Learning: Solutions spurred shared learning. They provided opportunities for members to grasp new concepts, expand their horizons, and uncover the Power Platform tools' untapped potential. This learning ripple effect will continue to shape our growth. Empowerment: Solutions empowered community members. They validated their knowledge, boosted their confidence, and highlighted their contributions. Each solution shared was a step towards personal and communal empowerment. We are proud and thankful as we conclude the Summer of Solutions Challenge. The challenge showed the potential of teamwork, the benefit of knowledge-sharing, and the resilience of our Power Platform community. The solutions offered by each member are more than just answers; they are the expression of our shared commitment to innovation, growth, and progress!     Drum roll, Please... And now, without further ado, it's time to announce the winners who have risen above the rest in the Summer of Solutions Challenge!   These are the top community users and Super Users who have not only earned recognition but have become beacons of inspiration for us all.   Power Apps Community:  Community User Winner: @SpongYe Super User Winner: Pending Acceptance Power Automate Community:  Community User Winner: @trice602 Super User Winner: @Expiscornovus  Power Virtual Agents Community: Community User Winner: Pending AcceptanceSuper User: Pending Acceptance Power Pages Community: Community User Winner: @OOlashyn Super User Winner: @ChristianAbata   We are also pleased to announced two additional tickets that we are awarding to the Overall Top Solution providers in the following communities:    Power Apps: @LaurensM   Power Automate: @ManishSolanki    Thank you for making this challenge a resounding success. Your participation has reaffirmed the strength of our community and the boundless potential that lies within each of us. Let's keep the spirit of collaboration alive as we continue on this incredible journey in Power Platform together.Winners, we will see you in Vegas! Every other amazing solutions superstar, we will see you in the Community!Congratulations, everyone!

September featured user group leader

 Ayonija Shatakshi, a seasoned senior consultant at Improving, Ohio, is a passionate advocate for M365, SharePoint, Power Platform, and Azure, recognizing how they synergize to deliver top-notch solutions. Recently, we asked Ayonija to share her journey as a user group leader, shedding light on her motivations and the benefits she's reaped from her community involvement.      Ayonija embarked on her role as a user group leader in December 2022, driven by a desire to explore how the community leveraged various Power Platform components. When she couldn't find a suitable local group, she decided to create one herself!    Speaking about the impact of the community on her professional and personal growth, Ayonija says, "It's fascinating to witness how everyone navigates the world of Power Platform, dealing with license constraints and keeping up with new features. There's so much to learn from their experiences.:        Her favorite aspect of being a user group leader is the opportunity to network and engage in face-to-face discussions with fellow enthusiasts, fostering deeper connections within the community. Offering advice to budding user group leaders, Ayonija emphasized the importance of communication and consistency, two pillars that sustain any successful community initiative.      When asked why she encourages others to become user group leaders, Ayonija said, "Being part of a user group is one of the best ways to connect with experienced professionals in the same field and glean knowledge from them. If there isn't a local group, consider starting one; you'll soon find like-minded individuals."      Her highlight from the past year as a user group leader was witnessing consistent growth within the group, a testament to the thriving community she has nurtured. Advocating for user group participation, Ayonija stated, "It's the fastest route to learning from the community, gaining insights, and staying updated on industry trends."   Check out her group: Cleveland Power Platform User Group

An MPPC23 Invitation from Charles Lamanna, CVP of Microsoft Business Applications & Platform

Hear from Corporate Vice President for Microsoft Business Applications & Platform, Charles Lamanna, as he looks ahead to the second annual Microsoft Power Platform Conference from October 3rd-5th 2023 at the MGM Grand in Las Vegas.Have you got your tickets yet? Register today at www.powerplatformconf.com  

August new user groups and September user group events

We wanted to take the time to celebrate and welcome the new user groups that have joined our community. Along with that take a look at the event that might be happening near you or virtually.   Please welcome:  Biz Apps Community User Group - Power Platform Community (microsoft.com) This user group is dedicated for all community members of all skill levels to learn how to get the most out of their community experience. East Michigan Power Platform User Group - Power Platform Community (microsoft.com) This is hopefully the beginning of a community, covering eastern Michigan, built around the Power Platform.  Biz Apps Community User Group This user group is dedicated for all community members of all skill levels to learn how to get the most out of their community experience.     Events to checkout:   In-Person: September 2023 Hybrid Philadelphia Dynamics 365 & Power Platform User Group MeetDynamics 365 and Power Platform Physical Meetup Hyderabad Power Platform User Group Meetup - Sept 2023 (In-Person)Manchester September 2023 In Person Meeting Virtual: Everything Dataverse, Do you know that Dataverse is more than just a Database!POWER PLATFORM MONTHLY DIGEST- SEPTEMBERBaltic Summit 2023PL-900 Power Platform Fundamentals TrainingHR and L&D transformation through Power PlatformDynamics 365 Marketing Experience User Groups - Use Cases and NetworkingPower Platform and Dual Write from Dynamics 365 F&O PerspectiveANZ D365 FinOps Team September 2023 meetup

Users online (3,782)