cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
mhambalek
Advocate I
Advocate I

Create Daily Summary of Files Uploaded to a Library

I've been able to create a flow that emails users when files are uploaded to a library.  However, I would like to send one email at the end of the day listing all files that have been uploaded.  I need help with that.  I found a template that is similar for list items (Email today's filtered items from SharePoint at determined intervals) and tried to modify that one to look at file properties insted of list properties.  But I couldn't get it to work.

 

Has anyone attempted this and can share a screenshot of their flow?  Many thanks.

1 ACCEPTED SOLUTION

Accepted Solutions
v-xida-msft
Community Support
Community Support

Hi @mhambalek,

 

Do you want to send you an email with a daily summary of Files uploaded to a library?

Could you please share a screenshot of your flow's configuration?

 

I have made a test on my side and please take a try with the following workaround:

  • Add a Recurrence trigger, Interval set to 1 and Frequency set to Day. At these hours set to 18.
  • Add a "Get files (properties only)" action, specify Site Address and List Name.
  • Add a "Filter array" action, From set to output of "Get files (properties only)" action. Click "Edit in advanced mode", type the following formula:
@equals(formatDateTime(item()?['Created'], 'MM/dd/yyyy'), utcNow('MM/dd/yyyy'))
  • Add a "Select" action, From set to output of "Filter array" action. Within Map entry, type following entries:3.JPG

    The corresponding value of first entry set to following formula:

item()?['{Name}']

The corresponding value of second entry set to following formula:

item()?['Created']

The corresponding value of third entry set to following formula:

item()?['Author']?['DisplayName']

The corresponding value of forth entry set to following formula:

item()?['{Link}']
  • Add a "Create HTML table" action, From set to output of "Select" action.
  • Add a "Send an email" action, Body field set to output of "Create HTML table" action. Is HTML field set to Yes.

Image reference:4.JPG

 

5.JPG

The flow works successfully as below:6.JPG

 

7.JPG

 

 

 

Best regards,

Kris

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

15 REPLIES 15
v-xida-msft
Community Support
Community Support

Hi @mhambalek,

 

Do you want to send you an email with a daily summary of Files uploaded to a library?

Could you please share a screenshot of your flow's configuration?

 

I have made a test on my side and please take a try with the following workaround:

  • Add a Recurrence trigger, Interval set to 1 and Frequency set to Day. At these hours set to 18.
  • Add a "Get files (properties only)" action, specify Site Address and List Name.
  • Add a "Filter array" action, From set to output of "Get files (properties only)" action. Click "Edit in advanced mode", type the following formula:
@equals(formatDateTime(item()?['Created'], 'MM/dd/yyyy'), utcNow('MM/dd/yyyy'))
  • Add a "Select" action, From set to output of "Filter array" action. Within Map entry, type following entries:3.JPG

    The corresponding value of first entry set to following formula:

item()?['{Name}']

The corresponding value of second entry set to following formula:

item()?['Created']

The corresponding value of third entry set to following formula:

item()?['Author']?['DisplayName']

The corresponding value of forth entry set to following formula:

item()?['{Link}']
  • Add a "Create HTML table" action, From set to output of "Select" action.
  • Add a "Send an email" action, Body field set to output of "Create HTML table" action. Is HTML field set to Yes.

Image reference:4.JPG

 

5.JPG

The flow works successfully as below:6.JPG

 

7.JPG

 

 

 

Best regards,

Kris

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi Kris,

 

This is exactly what I'm looking for.  I followed your instructions and it works perfectly.  I tried adding a condition prior to the Filter Array to check if the array was empty so that it doesn't send a blank email when there are no files for a particular day.  I used @empty(body('Get_files_(properties_only)')?['value']) but it didn't work.  Any ideas?

Hi @mhambalek,

 

Could you please share a screenshot of your flow's configuration?

 

If you create your flow based on the solution that I provided, you could consider take a try to add a Condition under the "Filter array" action to check if the filtered array is empty.

 

Please take a try with the following workaround:1.JPG

Within Condition box, click "Edit in advanced mode", type the following formula:

@empty(body('Filter_array'))

 

Best regards,

Kris

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi @v-xida-msft,

 

This works perfectly.  I had the condition before the Filter Array instead of after.  Thanks!

Anonymous
Not applicable

Hi @mhambalek and @v-xida-msft

 

Thank you for the informative thread. I have gotten this going thanks to both of your instructions.

However, I am getting multiples of the same e-mail as opposed to one summary.

 

4.PNG

 

Please see my workflow as below:

Thank you!

 

1.PNG

2.PNG

 

 

 

Full Process:

3.PNG

Anonymous
Not applicable

No worries, just answered my own question! The issue lays in the "Apply To Each" function.

I did it as a simple "Create HTML Table" and it worked 🙂

WhiteSwan
New Member

Thank you so much for this post! 

 

This has helped me significantly. mhambalek you are a genius.

 

Andy

ghultstrand
Regular Visitor

Not to bring up an old thread, but this was almost perfect for me except I was trying to do this with OneDrive for Business. My problem is I cannot find the Get Properties with filter option for OneDrive. 

 

Any ideas?

Anonymous
Not applicable

Thanks for the great solution. Can we make the same flow work for more than one document libraries. I have a requirement to send one email out at the end of the day to a user listing all the files uploaded at the site collection level, any idea how that would work @v-xida-msft @mhambalek@Anonymous.

 

I have 13 subsites in a site collection and each contains 10 libraries. So i do not want to send one email per library but just one email for the files uploaded in different libraries across the site collection, is this possible using flow? 

Hi, 

 

I copied your flow however the list in the email returns as blank evn when the files are added. 

 

Any ideas why that might be?

 

Anonymous
Not applicable

Hi @v-xida-msft ,

 

I would like to do the same thing but with all of the files attached to the email. How would I do so?

Ben425
Frequent Visitor

I tried replicating the solution but I receive a blank email. 

 

The test runs successful and this is what I see when I click on the Filter Array and Select actions. I see click to downloads which I don't believe is passed on to the next action. 

 

What am I missing here? 

 

Ben425_0-1596348327156.png

Ben425_1-1596348365664.png

 

 

I am having the same exact problem as @Ben425 

does anyone have the solution for this issue?

 

@mhambalek @agatakurylak @Anonymous @ghultstrand 

Hi Kris,

 

This is really good...i have set it up on my sharepoint (plus i have added a condition that if the is empty then to send an email saying that there was no files uploaded).

 

this works great for files that i have uploaded myself but when a file has been uploaded by a different user then its not recognized as being uploaded and therefore the no files uploaded email get sent.

do you have any ideas why a file uploaded by another user isn't being recognized by the flow at all??

 

Thanks

 

bobMate 

nasafi
Helper I
Helper I

I would like to send a daily email to my manager containing a summary of new items created in SharePoint Online. Additionally, I want to ensure that no email is sent when there are no new items created.

 

While I've successfully set up the daily summary, I'm currently facing a challenge in configuring the system to refrain from sending an email when no new items are generated.

Any guidance on resolving this particular aspect would be greatly appreciated.

Screenshot_1.png

Screenshot_2.png

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!   Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪 🌠  

Tuesday Tips: Community Ranks and YOU

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!This Week: Community Ranks--Moving from "Member" to "Community Champion"   Have you ever wondered how your fellow community members ascend the ranks within our community? What sets apart an Advocate from a Helper, or a Solution Sage from a Community Champion? In today’s #TuesdayTip, we’re unveiling the secrets and sharing tips to help YOU elevate your ranking—and why it matters to our vibrant communities. Community ranks serve as a window into a member’s role and activity. They celebrate your accomplishments and reveal whether someone has been actively contributing and assisting others. For instance, a Super User is someone who has been exceptionally helpful and engaged. Some ranks even come with special permissions, especially those related to community management. As you actively participate—whether by creating new topics, providing solutions, or earning kudos—your rank can climb. Each time you achieve a new rank, you’ll receive an email notification. Look out for the icon and rank name displayed next to your username—it’s a badge of honor! Fun fact: Your Community Engagement Team keeps an eye on these ranks, recognizing the most passionate and active community members. So shine brightly with valuable content, and you might just earn well-deserved recognition! Where can you see someone’s rank? When viewing a post, you’ll find a member’s rank to the left of their name.Click on a username to explore their profile, where their rank is prominently displayed. What about the ranks themselves? New members start as New Members, progressing to Regular Visitors, and then Frequent Visitors.Beyond that, we have a categorized system: Kudo Ranks: Earned through kudos (teal icons).Post Ranks: Based on your posts (purple icons).Solution Ranks: Reflecting your solutions (green icons).Combo Ranks: These orange icons combine kudos, solutions, and posts. The top ranks have unique names, making your journey even more exciting! So dive in, collect those kudos, share solutions, and let’s see how high you can rank!  🌟 🚀   Check out the Using the Community boards in each of the communities for more helpful information!  Power Apps, Power Automate, Copilot Studio & Power Pages

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

Users online (6,023)