cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
ArtW
Helper III
Helper III

Create or Retrieve Sharepoint List in Dynamic Content for FLOW

There are 1001 posts and solutions but none simply answer the quaestion for me. In the views below I have several lists I want to add to Dynamic Content for a trigger. I do not know how to add the Sharepoint list to Trigger the flow so it will show up in Dynamic Content.  Create list doesnt make sense - Yes I'm novice here.

Here is the List is missing for apply to each and the screen shot below shows the full list? With pictures or clear directions, PLEASE help me understand why the dynamic content sometimes show and sometimes not? How do I get it to show for Apply 2?  To tell me to create a list doesnt help me, HOW to create the trigger list would? Sorry but too much time researching and not finding the answer on how to do it.

Thanks, I already created a similar flow using the same recurrence flow in another task and it worked using the same flow but as you can see, not here.

Missing dynamic list.jpg

Here the Dynamic list shows everything I need.

 

dynamic list.jpg

 

 

 

17 REPLIES 17
ScottShearer
Super User
Super User

@ArtW :

Flow tries to help by only showing you what you can use.  So, it only shows you things that you can loop through when you are attempting to put a parameter in an apply to each loop.

In your second screen shot, it is showing you additional options becuase the column to which you are attempting to add the item from Dynamic properties will accept a wider range of input.

 

Can you tell me what you are tryng to do and what is missing?

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott
Brad_Groux
Community Champion
Community Champion

Your screenshots don't really show where the issue lies, before the Apply to Each. Also, why is the Apply to Each empty? The subsequent steps of a Flow are dependent on the previous steps, so if your dynamic list isn't populating the same, it is because the previous steps and/or the data are different. 

If you could provide an expanded screenshot of your Flow and steps we could likely better assist you.

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

v-yamao-msft
Community Support
Community Support

Hi @ArtW ,

 

The dynamic content that can be used in the Apply to each must contains a list of items but not just a specific one.

 

In the following scenario, Attachments from the trigger When a new email arrives might contain multiple attachments, Nominees from the action Get items is a multiple selection enabled Person or group column which might contain multiple selections as well, while value means List of items.

 

So in the Apply to each field, we could only select from these kind of dynamic contents.

1.PNG

 

Within the Apply to each, add a Compose action, then you could select whatever dynamic contents you want.

2.PNG

 

Best regards,

Mabel

 

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

So in th eApply to Each box type Compose to? Then in the Compose to select my dynamic Content and then add Email To? 

I’ll try not to confuse you.

Using the Recurrence Flow - I want to do is have Flow send an email to the manager and request an action when the calendar date matches a specific date in the SharePoint list.

In the first flow example – with help from you all I was able to create a “Recurrence Flow” exactly as shown and It works great.

As you can see, the “Apply to Each 2” in the If YES box points to the same Dynamic Content list as the “Email To”. They both say “Assigned to”.

In the second Flow the only choice I have is “Value” for “Apply to Each 2” and Manager Email is available for the email.

When I test the Flow it runs successfully and when I Run the Flow it says it runs successfully but I do NOT get the email and my email is correct?

successful flow.jpgRuns successful but no email is sent.jpg

Hi @ArtW ,

 

I guess that column AssignedTo is a multiple selection enabled person or group column.

 

If so, when you select dynamic content AssignedTo for the To field, an Apply to each2 will be added automatically, and Apply to each 2 output is set to AssignedTo, Send email To box will be set to AssignedTo Email, which is correct.

1.PNG

 

Best regards,

Mabel

 

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

 

 

NEW problem, I was able to figure out how to fix one problem I had with making apply to each to and email both point to the email address. How come the Flow works in one in sharepoint page but not the other.

In the first flow, it runs successful reads my email address and sends me an email.

In the second flow, the columns are named differently but the Flow is set up the same, it RUNS SUCCESSFULLY, but I DO NOT get the email?

Here are the columns its reading. This flow reads the date on the left and sends and email to me in the box on the right. This FLOW runs successfully and sends email yet the one at the bottom does not send email???1.jpg

2.jpg

This flow is supposed to read the date on the box on the right “ITR Date” and then read the email in the box on the left and send an email. The FLOW Run successfully but I never receive the email. There is one caveat to this. The box that says ITR Date is a fixed date, so when it matches todays date it is supposed to run the flow. The box to the right highlighted in red, is a formula that reads off the Pop start column. is that going to be a problem?

 

4.jpg.

 

3.jpg

 

Hi @ArtW ,

 

I guess that both the two columns are multiple selections enabled person or group columns, am I right?

 

Please make sure there is an item that does meet the condition.

 

By the way, could you share the output the action Send an email of the second flow? You could get its output under Run history.  

 

Best regards,

Mabel

 

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Well this is interesting. One reason why I'm not getting the email is because although it says successful its skipping the last step? Why?

Here is the FLow:

Runs successful but no email is sent.jpg

As you can see the flow shows successful but skips the email?

email skipped.jpg

Here is the reason it says the email wasnt sent but I am not sure what it means.  As shown above I have replicated 2 flows and both say successful but one sends the email and one doesnt? The only difference beteen the two flows is the column name? Can you help?

 

Email not sent.jpg

 

 

 

 

Hi @ArtW ,

 

You need to add the action Send an email within Apply to each 2, but not under Apply to each 2.

 

Please take a try with it.

 

Best regards,

Mabel

 

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

What I have concluded is that FLOW will not read the calculated date. I tested this by adding another date column and manually input todays date and it ran perfectly and sent the email.

What we are doing is have a start column for period of performance we call POP Start and a calculated column that is calculated as [POP Start] +820 and set to be todays date.

After reviewing the flow after it runs, it says it runs successfully but doesnt' send the email. Atfer the first "Apply to Each" I point to the caluculated column called ITR Preparation added UTCDate expression. What I discovered in the calculated date column when I scroll down to pick the Dynamic Content of ITR Preparation; is it says "Add date to prepare for ITR" ?

Does FLow NOT read Calculated colmns from another date?

 

BELOW: Are 3 pics.

How I have it set up in Flow

How I have the column set up with the calculation AND

The flow result that says condition false and skips the email even though ther column show todays date.

ITR Prep.jpg

ITR Prep column.jpg

What I have concluded is that FLOW will not read the calculated date. I tested this by adding another date column and manually input todays date and it ran perfectly and sent the email.

What we are doing is have a start column for period of performance we call POP Start and a calculated column that is calculated as [POP Start] +820 and set to be todays date.

After reviewing the flow after it runs, it says it runs successfully but doesnt' send the email. Atfer the first "Apply to Each" I point to the caluculated column called ITR Preparation added UTCDate expression. What I discovered in the calculated date column when I scroll down to pick the Dynamic Content of ITR Preparation; is it says "Add date to prepare for ITR" ?

Does FLow NOT read Calculated colmns from another date?

 

BELOW: Are 3 pics.

How I have it set up in Flow

How I have the column set up with the calculation AND

The flow result that says condition false and skips the email even though ther column show todays date.

ITR Prep.jpgITR Prep column.jpgcondition.jpg

condition.jpg

 

The flow resuly I forgot to attach.

 

Hi @ArtW ,

 

Thanks for updating.

 

I am afraid that you need to use formatDateTime function to format the IRT Preparation to the same format with utcnow(‘yyyy-MM-dd’).

 

In the following test, the function used in the condition is:

 

formatdatetime(items('Apply_to_each')?['IRT'],'yyyy-MM-dd')

is equal to

utcNow('yyyy-MM-dd')

 

 

further, I have used Compose3 with the formatdatetime function and Compose2 with dynamic content IRT to get to know the return results of the function and dynamic content.

1.PNG2.PNG

 

Best regards,

Mabel

 

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Thanks so much for your help but the prblem got worse. Attached is how I understood how you wanted me to insert function. Below that is the condition error. I only needed compose and compose 2 and those were successful. Thew condition failed.  Can we fix this error?

The primary purpose is to have FLOW read todays date and when the date matches the ITR Preparation date, to send and email to prepare report to the account owner.

New Flow as I understand your direction:

5.jpg

-------------------------------------------------------------------------------------------------------------------------------------------

OUTCOME OF THE FLOW FAILS AT THE CONDITION.

 

condition.jpg

I still have not had any success in finding a solution.

I want to set up a recurring FLOW that sends an email based on a date. I have discovered that it works on a set date but will not work on a calulated date. Is there a work around? For ease of explanation I'll use a XLS example of columns.

I have project 1 that is owned by dave which ends in 2020. Six months before it ends i have a calulated trigger date. So in Dec 2019 when that date arrives, it will automatically send an email to Dave to start closing it out. The reason why its calculated is because if the POP changes then it will automatically update the report date.

 

THE QUESTION IS, DOES FLOW TRIGGER OFF CALCULATED DATES? IF NOT OK, IF IT DOES, WHATS A GOOD FLOW TO USE.

 

Example of columns.

 

dates.jpg

 

In the first flow of fixed dates I didnt need to use Compose, but even compose didnt work.

 

condition.jpg

 

 

The recurrence flow works ok on a fixed date but not he calculated date?

 

THIS FLOW WORKS GREAT WITH A FIXED DATE.

successful flow.jpg

 

 

 

Helpful resources

Announcements

Tuesday Tips: Getting Started in the Community

TUESDAY TIPS is back!   This weekly series of posts is our way of sharing helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! The original run of Tuesday Tips was a highlight of last year, and these all-new Tips will hopefully prove to be just as informative as helpful. We will cover some basics about the Community, a few "insider tips" to make your experience even better, and sharing best practices gleaned from our most active community members and Super Users. Make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   THIS WEEK: I'm Brand New! What Do I Do? The number of new community members we have each week is pretty amazing, and we are so glad to welcome all of you to the Community! You may be wondering. "What do I do? Where do I get started? Will anyone be willing to help me? What I have a question? Help!"   Let's start with this: Welcome to the low-code revolution, and more importantly, welcome to the Power Platform Community! This is a great place to start. Whether you're busy with Power Apps, getting familiar with Power Automate, engaging Copilot Studio, or building in Power Pages, there are a few key places you should check out as you begin your journey: FORUMS: The forums are THE place to ask questions, look at questions asked by other Community members—and see answers and solutions from our Super Users and other helpful people in the Community. Power Apps ForumsPower Automate ForumsCopilot Studio ForumsPower Pages Forums   NEWS & ANNOUNCEMENTS: Our News & Announcements section highlights the newest and greatest updates in the Community, news from the product team, and so much more. It’s updated a few times each week and will also help you find ways to connect with what’s going on in the ever-growing world of Power Platform. Power Apps News & AnnouncementsPower Automate News & AnnouncementsCopilot Studio News & AnnouncementsPower Pages News & Announcements   GALLERIES: The Galleries section of the Community features tons of tips and tricks, features and benefits, and more—through videos created by our Super Users, product teams, and other helpful members of the Community. Power Apps GalleriesPower Automate Galleries Copilot Studio GalleriesPower Pages Galleries BLOGS: The community blogs section is full of handy step-by-step tips from members of the Community—and some of them include detailed answers to some of the questions most frequently asked questions, as well as how they solved a problem they faced. Power Apps Community BlogPower Automate Community BlogCopilot Studio Community BlogPower Pages Community Blog POWER UP PROGRAM: If you’d like to really take a huge step forward in your journey, we recommend checking out the Power Up Program, a Microsoft-sponsored initiative that trains new Power Platform users and has been a huge success since it launched a little over a year ago. There’s a waiting list, so definitely apply soon if you’re interested! Find out more here: Microsoft Power Up Program for career switchers.   There's so much more you'll discover in your Power Platform experience, and this Community is here for YOU! We are glad you've discovered us and can't wait to see where you grow! If you're new to the Community and just getting started, make sure to give this post a kudo and introduce yourself so we can welcome you!

Super User of the Month | Drew Poggemann

As part of a new monthly feature in the Community, we are excited to share that Drew Poggemann is our featured Super User for the month of February 2024. If you've been in the Community for a while, we're sure Drew's name is familiar to you, as he is one of our most active contributors--he's been a Super User for five consecutive seasons!   Since authoring his first reply 5 years ago to his 514th solution authored, Drew has helped countless Community members with his insights and expertise. In addition to being a Super User, Drew is also a User Group leader and a Microsoft MVP. His contributions to our Super User sessions and to the new SUIT program are always welcome--as well as his sense of humor and fun-loving way of sharing what he knows with others.   When Drew is not solving problems and authoring solutions, he's busy overseeing the Solution Architecture team at HBS, specializing in application architecture and business solution strategy--something he's been doing for over 30 years. We are grateful for Drew and the amazing way he has used his talent and skills to help so many others in the Community. If you are part of the SUIT program, you got to hear some great tips from Drew at the first SUIT session--and we know he still has much more to share!You can find him in the Community and on LinkedIn. Thank you for all you do, Drew!

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Our team will be reviewing posts using the new "Copilot Studio" label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!The curated gallery is ready for you to experience now, so visit the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community. We can't wait to see what you "cook" up!    

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Microsoft Power Platform | 2024 Release Wave 1 Plan

Check out the latest Microsoft Power Platform release plans for 2024!   We have a whole host of exciting new features to help you be more productive, enhance delegation, run automated testing, build responsive pages, and so much more.    Click the links below to see not only our forthcoming releases, but to also try out some of the new features that have recently been released to market across:     Power Apps  Power Automate  Copilot Studio   We can’t wait to share with you all the upcoming releases that will help take your Power Platform experience to the next level!    Check out the entire Release Wave: Power Platform Complete Release Planner 

Users online (4,002)