cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Dudditz
Continued Contributor
Continued Contributor

Creating new folders inside Modern Document Sets - One or more field types are not installed properly

The scenario,

 

Around 9 Modern Document LIbraries spread across 9 modern team sites.   We use the default SharedDocuments library as this is the only one that has the full integration within Teams.  These libraries have been renamed to "Department-Active Projects" Flow creates a series of subfolders inside various modern document sets across these libraries.  All libraries have around 12 custom site columns which 10 are simply single line text and 2 are person coumn.  Document sets are created using the standard document set content type.  Folders are created using the new flow create folder action.

When flow executes to create the subfolders the following error occurs.

 

"status": 400,
"message": "One or more field types are not installed properly. Go to the list settings page to delete these fields.\r\nclientRequestId: 1c3ad8b3-abff-4bc9-9157-bd50c389c757\r\nserviceRequestId: 1c3ad8b3-abff-4bc9-9157-bd50c389c757"
 
If you start deleting the various custom columns eventually it will start working however there is no consistancy in which ones need to be deleted.  For example sometimes if you delete 7 it will work, other times you have to delete all custom columns for it to start working, other times delete 3 it works, really makes no sense at all.  We have tested creating new modern sites all new libraries, all new custom columns, etc. and the issue just continues.  And once you add them all back its broken again or working for a while and than stops again with the errors.
 
We have been troubleshooting this for two weeks with no luck including a ticket open with Microsoft and no progress yet except providing some basic logs.  I am at a loss here, this is part of a very large integrated solution we are building for our ERP project Dynamics finance and operations that integrates sharepoint document mangement into Dynamics through the use of an integrated powerapp however without being able to create the subfolders within the document sets we are at a stand still.  I have included a screenshot of a very basic flow that fails.  If I create a new library, not the default shareddocuments library and attach the same flow to it, same columns, and same doc set content type it works most of the time or at least much more consistant than the default library however even new libraries start failing.  Any help or ideas is much appreciated.
 
PRJ-000659 in the photos is the document set.
1.jpg2.jpg
 
 
1 ACCEPTED SOLUTION

Accepted Solutions

I believe we have isolated the issue. The create folder seems to fail often whenever the document set feature shared columns specifically when columns with spaces are selected. This however does not seem to be 100% of the time as one of the columns with spaces does work with the action however most others cause it to fail. It however does work when only columns that contain no spaces work as seen in the images. In all testing a new site was create with all new columns, no columns were ever renamed. This seems buggy and inconsistent in its behavior. Considering Document sets one would often want to create sub folders and one of the main reasons people often use Doc sets is for the shared column feature I would really like to see this work together as expected. A side not the create file action works fine which can create sub folders however not desirable if your creating lots of folders and also plumsail action works fine when creating subfolders with shared columns. So it seems to be specifically the new create folder action has the issue with modern doc sets shared columns. I have a ticket open with the SharePoint group and they seem uninterested and confused as to what I am showing them. Flow Fails on the left and works on the right.


This is a configuration of the document set, specifically the shared columns which I believe is where the issue is and causing the flows to fail.

FailsFailsWorksWorks

View solution in original post

10 REPLIES 10
v-alzhan-msft
Community Support
Community Support

Hi @Dudditz ,

 

I have made a test on my side and the issue couldn't be reproduced on my side.

Please take a try with the "Create file" action to create the folder and then add a "Delete file" action to delete the file.

 

Best regards,

Alice       

 

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hello there, it does work using the create file action however this would add great length and complexity to the flow as there are quite a few folders used.  I would prefer to use the Create folder action considering this is what it was specifically meant to do.


I just simulated the situation again, new site, new libraries, added 12 columns or so, problem exists.  Created a new flow,   Seems like a bug to me.

I believe we have isolated the issue. The create folder seems to fail often whenever the document set feature shared columns specifically when columns with spaces are selected. This however does not seem to be 100% of the time as one of the columns with spaces does work with the action however most others cause it to fail. It however does work when only columns that contain no spaces work as seen in the images. In all testing a new site was create with all new columns, no columns were ever renamed. This seems buggy and inconsistent in its behavior. Considering Document sets one would often want to create sub folders and one of the main reasons people often use Doc sets is for the shared column feature I would really like to see this work together as expected. A side not the create file action works fine which can create sub folders however not desirable if your creating lots of folders and also plumsail action works fine when creating subfolders with shared columns. So it seems to be specifically the new create folder action has the issue with modern doc sets shared columns. I have a ticket open with the SharePoint group and they seem uninterested and confused as to what I am showing them. Flow Fails on the left and works on the right.


This is a configuration of the document set, specifically the shared columns which I believe is where the issue is and causing the flows to fail.

FailsFailsWorksWorks

I ran into the same issue and unfortunately am unable to resolve it due to the internal naming convention of the fields.   However, I found a suitable workaround by using the Copy Folder Function.     Here are the steps I completed:

  1. Created a new document library named Folder Structure
  2. Added the desired folder structure I wanted added to new Document Sets
  3. Added ‘Copy Folders’ Action Step to Flow:
    • Current Site Address:   Current Site
    • Folder to Copy:   <Folder Structure Library>/<Folder>
    • Destination Site Address:   Current Site
    • Destination Folder:  <Document Library>/<Name - Name of Document Set>
    • If another folder is already there:  Fail this action

Hi sfranchin thanks for the feedback.  I guess your method is another work-around.  It also seems to work when using the create file action however you than have to have followup actions to remove the folders.  That said, I threw in the towel and learned how to create folders using send http requests which allows for the creation of many folders with less steps once you get the hang of it.  Also, I have had a ticket open with Microsoft regarding the create folder action for several months and they have also been able to reproduce the issue and provide me weekly updates that the engineering team continues to look into it.

 

Obviously it's a bug and for those who work with document sets and shared columns its dead on arrival. 

Hi Dudditz,

 

We are also struggling with this stupid behaviour and can confirm the following:

 

Create a folder in a library or a sub-folder - works

Create a folder in a doc set, no additional column - works

Create a folder in a doc set with additional columns, but these are not shared- works

Create a folder in a doc set with additional columns and these are shared- does not work

 

We would also open a case, since we need this functionality of sharing the column information of the folder and yes the behaviour literally screams for a bug or not designed for

I have had the exact same issue today and thanks to @Dudditz I at least have a clue now.

 

I think the spaces are the cause of the problem, but this can't be fixed by renaming your column to remove the spaces, you need to create a new column (without spaces of course).

 

If that messes up your naming convention, ironically, you can then rename the new column and put the spaces back in, and it will continue to work.

 

This is just in my limited experience and it may fail again, but the above seems to be working for me.

Spinner
Advocate IV
Advocate IV

I'm receiving the same error message with a custom content type based on Document Set. However, in my case, even removing every column (whether with a space or not) from the content type doesn't make a difference.

 

The flow works on normal folders, and on uncustomised Document Sets, but not on my custom content type.

 

Any advice welcomed.

Hi @Spinner 

 

It's a while since I did this so can't recall all the testing I did, but do your columns have any special characters in them other than spaces (i.e. underscores, dashes etc.)?  I wonder if it's special characters (not only but including spaces) that is the problem? 

 

Obviously when you create your column for the first time with special characters/spaces, but then rename them, it will still retain the original column name in the background (i.e. 'this column' renamed to 'thiscolumn', would still be called 'this_x0020_column'), hence my suggestion that all columns need to be created without them.

Spinner
Advocate IV
Advocate IV

Thanks for the reply @danbert1973 . No, there are no special characters in the names of the remaining columns of the list content type - I've stripped all columns out except for the standard Title, Name, and Description ones. I did have some columns whose names had spaces (and hence _x0020_ parts) but I removed all of them from the list content type (though they do remain in the site content type, which I can't readily modify, as it's used in production.)

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22   Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 4:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji11FLMike31Sayan11ManishSolanki16VishnuReddy199710creativeopinion14Akshansh-Sharma3SudeepGhatakNZ7claudiovc2CFernandes5 misc2Nived_Nambiar5 Usernametwice232rzaneti5 eetuRobo2   Anil_g2   SharonS2  

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (2,660)