cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
charafRef
Advocate III
Advocate III

Delete Folder Sharepoint ?

Hello everyone ,

There is a way to delete a folder in a SharePoint library with MS Flow ? I can delete files insides the folder but i'm not able to delete the folder. 

 

Thank you for your feedback ! 

 

 

1 ACCEPTED SOLUTION

Accepted Solutions
v-yamao-msft
Community Support
Community Support

Hi charafRef,

 

Currently, Flow has an action that can be used to “Delete file” in a folder, but there is no action “Delete folder” can be used to delete a folder in SharePoint library.

On the Flow Ideas Forum, there is no similar request, please consider submit a new idea at here, I will help collect and report it on my side:
https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

 

Best regards,
Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

22 REPLIES 22
v-yamao-msft
Community Support
Community Support

Hi charafRef,

 

Currently, Flow has an action that can be used to “Delete file” in a folder, but there is no action “Delete folder” can be used to delete a folder in SharePoint library.

On the Flow Ideas Forum, there is no similar request, please consider submit a new idea at here, I will help collect and report it on my side:
https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

 

Best regards,
Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
WonderLaura
Advocate III
Advocate III

You can use the SharePoint "Delete item" action instead of delete file.  Just type in the name of your library as a custom value in the list picker drop-down in the action.

Laura Rogers
SharePoint MVP
SharePoint Consultant / Trainer at IW Mentor

@WonderLaura.  Could you explain how that would work?  It looks like I need to provide the List Name and ID of the object.  I'm not sure what I would put in either of those fields given that I'm trying to delete a folder out of a document library.  

 

I also tried using the HTTP post, but ran into problems with that approach as well.  I get an error message stating 

"The type SP.FolderCollection does not support HTTP DELETE method.\r\nclientRequestId:"  I wonder if I'm not allowed to use the api call to delete folders out of a SharePoint librarary?  
 
Any help would be much appreciated.  Thanks. 

@rjhale  I was able to get @WonderLaura's suggestion to work. You need to use the get folder metadata action to get the folder Id, then when you use the delete item action select the site address, enter the library name as a custom value, and then select the ItemId option from the Get Folder Metadata action.

@magikbus  Yeah.  I believe we did get this to work in our environment.  Thanks for asking. 

@magikbus  Yeah.  I believe we did get this to work in our environment.  Thanks for asking. 

So close, but I am not able to get the folder to delete.  I keep getting a 404 List not found when I use the custom value for list.  I am able to get the ID of the folder I want to delete.  And the folder name is correct in the list name field.

Hi @shawnfielding,  you need to use the Library Name in the list name field not the folder name!

andeeh1974
Frequent Visitor

Anyone have a visual example for this?

Screen captures are such a pain in these forums.

 

First thing you need to do is create a trigger from the SharePoint library. Whether that is a manual trigger, on create or modify trigger. Then you need to add the "Get folder metadata" SharePoint action to your flow. In that action select the site address, and enter the "Folder Path" from the tigger action.

 

Then once you have completed all other actions and you are ready to delete the folder. Insert the "Delete Item" SharePoint action into the flow. Again set the site adress. In the List Name field click the drop down arrow. You will only see your SharePoint list names show in the drop down, but at the bottom of the list you will see an option for "Enter custom value". Type in the name of your SharePoint Library. Then in the Id field select the "ItemId" field from the Get folder metadata action. And that's it. Hope this helps

@magikbus  I know screenshots are a pain. Smiley Happy

 

Your explanation is what I did after reading this thread initially.  I was able to get the ItemID so I know that it is at least identifying the correct item to delete.  The error says the list is not found (it is a library but following the suggestion above, was certain I could still use the library). 

 

I added a screenshot of what I have configured for this piece.  Any help is appreciated!

 

"status": 404,
"message": "List Not Found\r\nclientRequestId: 5150c4cd-6e77-468e-8b7c-e3e255eb78ca\r\nserviceRequestId: 0f1ccd9e-8013-8000-8f19-3eeb739e3003" 

 

deletefolder.JPG

andeeh that's because you are using the wrong get folder metadata action. There are two different options

"Get folder metadata" 

"Get folder metadata using path"

 

You want to use the latter

GetFolderMetadataPath.png

 

DeleteFile.png

Good morning @magikbus and @WonderLaura , 

I have my solution in place and it gets the ItemID of the folder but when it gets to the Delete ELM item (folder) it bombs because it says the list is not found.  Email Letters and Memos is a library not a list.  But one of the other contributors to this thread from MS said that all we need do is enter it as a custom value.  I tried the one you see in the screenshot as well as this format for List Name:  /Email Letters and Memos/varFullName.  Neither worked.  

I'm attaching my Flow and the results for your reference.  

deletefolderflow.JPG

deletefolderresults.JPG

Here is the flow error details: 

List Not Found 
clientRequestId: <guid>
serRequestId: <guid>

 

Thanks for your assistance!

 

Andee

andeeh that first action you have shown, you shouldn't need to use the Expression formula to enter the folder path. Just select the "Folder Path" option from the Dynamic Content of whatever the first first step your workflow is. It will be the step that triggers the workflow to run. There should only be the Dynamic Content from the trigger in that "Folder Path" field. Compare my screen shot to yours and you will see the difference.

 

For me it is the "when a file is created" trigger

ditchital
New Member

Hi, I am a power automate / Sharepoint rookie so please forgive any comments/suggestions I make which might make more experienced developers shake their heads in disbelief.

I also have had the unfortunate task of trying to delete folders/subfolders and filed from a Sharepoint document library in one swoop via Power Automate (Workflow). One solution I found which is not great but sufferable is this:

1. Create a separate target document library, let's call it 'backup' but it could be  anything.

2. Make sure this library has at least the same versioning level as the library you wish to delete folders and files from.

3. In your workflow carry out a 'Move Folder' operation from the source library to the target library (use replace option).

This should remove the folder from source lib and place it in target lib.

The target lib can be periodically cleaned up using Explorer in the Classic View or maybe even just deleted (if compnay policy allows it) and then recreated.

forgot to mention, if you move a root folder, all subfolders and files are moved too!

John_Dang
Employee
Employee

Hi guys,

It worked well in my test. You can type in "Documents" in list name. This is the base folder and all the files/folders will be inside it.

John_Dang_0-1635175071392.png

 

Anonymous
Not applicable

Hi!

 

Sorry for rising the dead, but this does not work anymore:

deletefolder.png

How do I delete folders now?

I am trying to automate a nightly clean up of files and folders that are older than xx days.  I tried applying this approach by adding "Apply to Each" control in front.  However, "Apply to each" does not provide an array "value" output.  Can you suggest a possible solution?
Much appreciate any suggestions/advice.

Update (2023/07/11) - nevermind my previous question. Issue resolved.

Helpful resources

Announcements

Update! June 13th, Community Ambassador Call for User Group Leaders and Super Users

Calling all Super Users & User Group Leaders   UPDATE:  We just wrapped up June's Community Ambassador monthly calls for Super Users and User Group Leaders. We had a fantastic call with lots of engagement. We are excited to share some highlights with you!    Big THANK YOU to our special guest Thomas Verhasselt, from the Copilot Studio Product Team for sharing how to use Power Platform Templates to achieve next generation growth.     A few key takeaways: Copilot Studio Cookbook Challenge:  Week 1 results are posted, Keep up the great work!Summer of Solutions:  Starting on Monday, June 17th. Just by providing solutions in the community, you can be entered to win tickets to Power Platform Community Conference.Super User Season 2: Coming SoonAll communities moving to the new platform end of July We also honored two different community members during the call, Mohamed Amine Mahmoudi and Markus Franz! We are thankful for both leaders' contributions and engagement with their respective communities. 🎉   Be sure to mark your calendars and register for the meeting on July 11th and stay up to date on all of the changes that are coming. Check out the Super User Forum boards for details.   We're excited to connect with you and continue building a stronger community together.   See you at the call!

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery:  https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏 Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Users online (2,550)