cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Document Library Approval Flow

I've created a document library and, using SP Designer, I've created 3 people picker fields and a current status field. I would to create a flow that would do the following:

 

When the new document is Checked In..

...Send an approval email to people picker one to approve.... Current Status field = "Approved by approver 1"

....When approved, send email to people picker two to approve .... Current Status field = "Approved by approver 2"

...When approved, send email to people picker three to approve..... Current Status field = "Approval complete"

 

In the "new file is created" flow, I couldnt access any of the fields used to upload a new file (Name, title, my 3 people pickers, and current status) to create the flow.

4 REPLIES 4
Community Support Team
Community Support Team

Re: Document Library Approval Flow

Hi Lp939,

 

Currently Custom Columns from SharePoint Libraries are not available as dynamic content in Flow. I would suggest you vote and comment this idea at here:
https://powerusers.microsoft.com/t5/Flow-Ideas/Ability-to-use-custom-columns-from-Doc-library-in-add...

 

Thanks for feedback. I will also collect and report this request from my side.

 

 

Best regards,
Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Highlighted
lmauriceparker
Level: Powered On

Re: Document Library Approval Flow

What about accessing the default fields, instead of my custom fields? Are those accessible to create a flow?
Community Support Team
Community Support Team

Re: Document Library Approval Flow

Hi lmauriceparker,

 

As we can see, when creating a flow which is triggered by “SharePoint – When a file is created”, the dynamic contents we can get from it are File name, file path, etc.


It seems that the only available default field is File name.

3.PNG

 

Best regards,
Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Yazie
Level: Powered On

Re: Document Library Approval Flow

Hi,

 

Thank you for sharing the link.. There is another similar idea in the Flow channel if you would like to follow...

 

 https://powerusers.microsoft.com/t5/Flow-Ideas/SharePoint-Files-all-fields-not-just-a-few/idc-p/2616...

Helpful resources

Announcements
thirdimage

Power Automate Community User Group Member Badge

Fill out a quick form to claim your user group badge now!

firstImage

Incoming: New and improved badges!

We've given our badges an overhaul and also added some brand new ones!

fifthimage

Microsoft Learn

Learn how to build the business apps that you need.

sixthImage

Power Platform World Tour

Find out where you can attend!

seventhimage

Webinars & Video Gallery

Watch & learn from the Power Automate Community Video Gallery!

Users Online
Currently online: 310 members 5,673 guests
Please welcome our newest community members: