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Anonymous
Not applicable

Document Library Approval Flow

I've created a document library and, using SP Designer, I've created 3 people picker fields and a current status field. I would to create a flow that would do the following:

 

When the new document is Checked In..

...Send an approval email to people picker one to approve.... Current Status field = "Approved by approver 1"

....When approved, send email to people picker two to approve .... Current Status field = "Approved by approver 2"

...When approved, send email to people picker three to approve..... Current Status field = "Approval complete"

 

In the "new file is created" flow, I couldnt access any of the fields used to upload a new file (Name, title, my 3 people pickers, and current status) to create the flow.

4 REPLIES 4
v-yamao-msft
Community Support
Community Support

Hi Lp939,

 

Currently Custom Columns from SharePoint Libraries are not available as dynamic content in Flow. I would suggest you vote and comment this idea at here:
https://powerusers.microsoft.com/t5/Flow-Ideas/Ability-to-use-custom-columns-from-Doc-library-in-add...

 

Thanks for feedback. I will also collect and report this request from my side.

 

 

Best regards,
Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
lmauriceparker
Helper I
Helper I

What about accessing the default fields, instead of my custom fields? Are those accessible to create a flow?

Hi lmauriceparker,

 

As we can see, when creating a flow which is triggered by “SharePoint – When a file is created”, the dynamic contents we can get from it are File name, file path, etc.


It seems that the only available default field is File name.

3.PNG

 

Best regards,
Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi,

 

Thank you for sharing the link.. There is another similar idea in the Flow channel if you would like to follow...

 

 https://powerusers.microsoft.com/t5/Flow-Ideas/SharePoint-Files-all-fields-not-just-a-few/idc-p/2616...

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