Hi guys,
I am trying to extract certain bits of information from my flow. Basically the flow starts a runbook which extracts information about license usage in the tenant. I am trying to extract the number of licenses available vs the number of licenses used. This is the overall Flow:
This is the section i want to extract information from:
In particular i want 2 bits of info from the Value output:
ConsumedUnits : 1
PrepaidUnits - Enabled: 2
That way i can tell the tenant has 2 licenses, 1 is used therefore 1 is available. How would i extract those 2 bits of information so i can email the details?
Thanks,
David
Accepted Solutions
You can try something like this:
Presuming an input somewhat like this:
1. You can Initialize a variable for each of the 2 bits of info you want:
consumedUnits
enabledPrepaidUnits
Make them both Integer for the Type. You don't have to if it doesn't make sense for your scenario (e.g. if String makes more sense) but I presume for now the data type of the Variables being Integer makes most sense and may even be required.
Leave Value blank for both of them.
2. You can use a Compose block and an expression to split the whole thing by the new line character
split(outputs('Compose'),decodeUriComponent('%0A'))
In Power Automate, the expression in a Flow to explicitly specify a newline character is
decodeUriComponent('%0A')
and
split(outputs('Compose'),decodeUriComponent('%0A'))
The "split" function converts a string given in the first argument (in this case, the original input), into a resulting Array output, where each element of Array is split up (delimited) by the string in the given second argument (in this case, that would be decodeUriComponent('%0A') or in other words, a "new line" character in Power Automate).
Like below:
3. Now you can enter into an Apply to Each using the Compose Action Block output, that should have what is now an Array, where each item is each line in sequence from the original input:
Now inside the Apply to Each:
4. First, a Compose can be defined here to split the line by the colon (:) character, as follows:
split(items('Apply_to_each'),':')
Next, you can enter into a Switch which has two cases. For now, for the sake of simplicity, the two cases will be consumedunits and enabled. Going over each step, that would be:
5. Enter into a Switch (yes, this is still inside the Apply to Each) and then for the value of "On" use this Expression:
toLower(trim(outputs('Compose_3')[0]))
To break it down,
the meaning of
outputs('Compose_3')[0]
is that since now Compose_3 should contain an Array which is that particular line split by the colon (:) character, the element 0 should contain the left side. If using [1] that would refer to the right side. It is presumed for now and for simplicity, that we are only interested in those lines which have Key : Value like syntax (if any line does not have that format, it's fine - there won't be any error, you'll see later why).
Please note that for good practice, it may be better to use the syntax ?[0] rather than [0] as I am using here, as the question mark in the expression prefixing the index access may result in the index access attempt being more tolerant to unexpected cases such as a "completely empty value" for "outputs('Compose_3')" and to at least return an empty value rather than to just error out in some cases - for simplicity and for now, this question mark syntax is not used, and with the test run (see end of post) this did not cause any error anyway.
trim(outputs('Compose_3')[0])
The above "trim" function will remove leading and trailing white space to make sure any comparisons later won't fail due to leading or trailing whitespace related reasons, and finally
toLower(trim(outputs('Compose_3')[0]))
The above "toLower" function will make it all lower-case to make sure any comparisons later won't fail due to potential case-sensitivity related reasons.
So you can enter into the switch like this:
Even if some of the lines don't even have a colon - that's fine - the Switch will just flow to the Default case and do nothing, which is exactly fine for these purposes.
Here is the content of each Case:
6. For the condition of the first Case, i.e. the field that says "Equals" you can have:
consumedunits
Yes, it is all lowercase and with no trailing and leading whitespace - due to the expression used in the Switch On itself previously, the comparison will be case insensitive and should work no matter how many trailing or leading spaces there were during the split.
You can add a Set variable Action block,
for the Name select the following from the dropdown:
consumedUnits
(Note: this is the name of one of the variables defined in the Initialize Variable in Step 1 at the top, and it should be selected from the dropdown under 'Name' for the 'Set Variable' Action block)
and for the Value, use
int(trim(outputs('Compose_3')[1]))
"trim" removes leading and trailing whitespace.
The reason for the outer wrapped function "int" is to convert the result to an Integer - since remember the variable was initialized as an Integer. Not using the int expression here, will cause in an error in the Flow run, because just the trim will still make it tobe left as a string if the "int" function is not wrapped there, which takes that String and converts it to an Integer.
As mentioned before, [0] was to access the left side - now [1] is used to access the right side, or in other words, the actual value of the bit of data that is desired!
7. To the right the ellipses on the "Case" Action block, there should be a circle with a plus sign. Click that to add another Case.
There should now be a block named Case 2
Do something almost identical the previous step - use a Set variable block - use the same Value
but this time, use this for the "Equals" use this:
enabled
And yes, all lowercase like before.
Also, for the "Name" select the following value from the dropdown
enabledPrepaidUnits
(Note: this is the name of one of the variables defined in the Initialize Variable in Step 1 at the top, and it should be selected from the dropdown under 'Name' for the 'Set Variable 2' Action block)
See below for example:
Now, outside of the Switch and outside of the Apply to Each:
8. Finally, you can add two Compose blocks (outside of the Switch and outside of the Apply to Each) at the very end of the Flow to clearly check if it is really working.
9. When testing my above Flow, I get the expected values for the Variables based on the Compose 4 and 5 :
2 for consumedUnits, and
1 for enabledPrepaidUnits:
For consumedUnits (Compose 4) and prepaidEnabledUnits (Compose 5) shown below, test run results:
As you can see, it is working correctly.
Despite the custom format of the data based on the result of a runbook making it seem like it would be impossible to extract any data, you can use Power Automate and something like my approach above to go through it and extract the data you want seamlessly like this.
There is one thing to note:
For now I simplified the PrepaidUnits - Enabled: 2 part.
For example, what happens if you want to extract something else later that's called "Enabled"?
For simplification purposes, I did not cover it in this post, so you may need to adjust that part for your scenario.
For now, here are some possible approaches to consider if you really do need to make it more complex for the PrepaidUnits - Enabled part:
Potential Approaches - knowing when you have entered a "class" in your data format
Suppose you have one or more lines later with "Enabled" on the left side of a colon - that could pose an issue and the above solution may not suffice. If so, you may have to use additional functionality in the Flow - such as using another variable at the top to keep track when you "enter" and "exit" a "class" and that actually keeps track of the name of the current class entered (you can potentially determine if you entered one by checking if the "right side" of the line contains, e.g. "class licenseunitsdetail", etc. - then using split, etc. to just get that name and set it in the variable - checking for right side of the line only containing a } to check if it exits, etc. - and setting an appropriate variable. What you can then do is something like perhaps having an "outer switch" that branches to different switch based on which "class" it is in, or if it is not in a class use the similar branch kind of like the one I already gave here.
If you are able to rely on the specific order of the information in this specific case, and you still need a way to have multiple bits of data that are called "Enabled" across multiple lines but want to avoid the complexity of the above idea, then you might prefer to do a "semi-easier" way for now and just presume that the first occurrence of Enabled must be LicenseUnitsDetail, the second occurrence must be Y, third occurrence must be Z, etc. You would basically do the same as the above except using a hard-coded Array (perhaps a Compose) and the variable can be the index of the occurrence of, say, "Enabled", etc. In fact, this may be a good idea to do it first this way to test before doing the above way. In case it suffices, it can just be used - if it does not suffice, it can be a way to test the above idea without implementing it all the way at first - then doing the above after that.
By the way:
To clarify, the steps given above are in order.
In case it helps, here is a 10,000 foot view of the completed Flow:
And a 1,000 foot view of what's in just the Apply to Each (with the Switch collapsed / folded in):
Check if it helps @david_ashworth
You can try something like this:
Presuming an input somewhat like this:
1. You can Initialize a variable for each of the 2 bits of info you want:
consumedUnits
enabledPrepaidUnits
Make them both Integer for the Type. You don't have to if it doesn't make sense for your scenario (e.g. if String makes more sense) but I presume for now the data type of the Variables being Integer makes most sense and may even be required.
Leave Value blank for both of them.
2. You can use a Compose block and an expression to split the whole thing by the new line character
split(outputs('Compose'),decodeUriComponent('%0A'))
In Power Automate, the expression in a Flow to explicitly specify a newline character is
decodeUriComponent('%0A')
and
split(outputs('Compose'),decodeUriComponent('%0A'))
The "split" function converts a string given in the first argument (in this case, the original input), into a resulting Array output, where each element of Array is split up (delimited) by the string in the given second argument (in this case, that would be decodeUriComponent('%0A') or in other words, a "new line" character in Power Automate).
Like below:
3. Now you can enter into an Apply to Each using the Compose Action Block output, that should have what is now an Array, where each item is each line in sequence from the original input:
Now inside the Apply to Each:
4. First, a Compose can be defined here to split the line by the colon (:) character, as follows:
split(items('Apply_to_each'),':')
Next, you can enter into a Switch which has two cases. For now, for the sake of simplicity, the two cases will be consumedunits and enabled. Going over each step, that would be:
5. Enter into a Switch (yes, this is still inside the Apply to Each) and then for the value of "On" use this Expression:
toLower(trim(outputs('Compose_3')[0]))
To break it down,
the meaning of
outputs('Compose_3')[0]
is that since now Compose_3 should contain an Array which is that particular line split by the colon (:) character, the element 0 should contain the left side. If using [1] that would refer to the right side. It is presumed for now and for simplicity, that we are only interested in those lines which have Key : Value like syntax (if any line does not have that format, it's fine - there won't be any error, you'll see later why).
Please note that for good practice, it may be better to use the syntax ?[0] rather than [0] as I am using here, as the question mark in the expression prefixing the index access may result in the index access attempt being more tolerant to unexpected cases such as a "completely empty value" for "outputs('Compose_3')" and to at least return an empty value rather than to just error out in some cases - for simplicity and for now, this question mark syntax is not used, and with the test run (see end of post) this did not cause any error anyway.
trim(outputs('Compose_3')[0])
The above "trim" function will remove leading and trailing white space to make sure any comparisons later won't fail due to leading or trailing whitespace related reasons, and finally
toLower(trim(outputs('Compose_3')[0]))
The above "toLower" function will make it all lower-case to make sure any comparisons later won't fail due to potential case-sensitivity related reasons.
So you can enter into the switch like this:
Even if some of the lines don't even have a colon - that's fine - the Switch will just flow to the Default case and do nothing, which is exactly fine for these purposes.
Here is the content of each Case:
6. For the condition of the first Case, i.e. the field that says "Equals" you can have:
consumedunits
Yes, it is all lowercase and with no trailing and leading whitespace - due to the expression used in the Switch On itself previously, the comparison will be case insensitive and should work no matter how many trailing or leading spaces there were during the split.
You can add a Set variable Action block,
for the Name select the following from the dropdown:
consumedUnits
(Note: this is the name of one of the variables defined in the Initialize Variable in Step 1 at the top, and it should be selected from the dropdown under 'Name' for the 'Set Variable' Action block)
and for the Value, use
int(trim(outputs('Compose_3')[1]))
"trim" removes leading and trailing whitespace.
The reason for the outer wrapped function "int" is to convert the result to an Integer - since remember the variable was initialized as an Integer. Not using the int expression here, will cause in an error in the Flow run, because just the trim will still make it tobe left as a string if the "int" function is not wrapped there, which takes that String and converts it to an Integer.
As mentioned before, [0] was to access the left side - now [1] is used to access the right side, or in other words, the actual value of the bit of data that is desired!
7. To the right the ellipses on the "Case" Action block, there should be a circle with a plus sign. Click that to add another Case.
There should now be a block named Case 2
Do something almost identical the previous step - use a Set variable block - use the same Value
but this time, use this for the "Equals" use this:
enabled
And yes, all lowercase like before.
Also, for the "Name" select the following value from the dropdown
enabledPrepaidUnits
(Note: this is the name of one of the variables defined in the Initialize Variable in Step 1 at the top, and it should be selected from the dropdown under 'Name' for the 'Set Variable 2' Action block)
See below for example:
Now, outside of the Switch and outside of the Apply to Each:
8. Finally, you can add two Compose blocks (outside of the Switch and outside of the Apply to Each) at the very end of the Flow to clearly check if it is really working.
9. When testing my above Flow, I get the expected values for the Variables based on the Compose 4 and 5 :
2 for consumedUnits, and
1 for enabledPrepaidUnits:
For consumedUnits (Compose 4) and prepaidEnabledUnits (Compose 5) shown below, test run results:
As you can see, it is working correctly.
Despite the custom format of the data based on the result of a runbook making it seem like it would be impossible to extract any data, you can use Power Automate and something like my approach above to go through it and extract the data you want seamlessly like this.
There is one thing to note:
For now I simplified the PrepaidUnits - Enabled: 2 part.
For example, what happens if you want to extract something else later that's called "Enabled"?
For simplification purposes, I did not cover it in this post, so you may need to adjust that part for your scenario.
For now, here are some possible approaches to consider if you really do need to make it more complex for the PrepaidUnits - Enabled part:
Potential Approaches - knowing when you have entered a "class" in your data format
Suppose you have one or more lines later with "Enabled" on the left side of a colon - that could pose an issue and the above solution may not suffice. If so, you may have to use additional functionality in the Flow - such as using another variable at the top to keep track when you "enter" and "exit" a "class" and that actually keeps track of the name of the current class entered (you can potentially determine if you entered one by checking if the "right side" of the line contains, e.g. "class licenseunitsdetail", etc. - then using split, etc. to just get that name and set it in the variable - checking for right side of the line only containing a } to check if it exits, etc. - and setting an appropriate variable. What you can then do is something like perhaps having an "outer switch" that branches to different switch based on which "class" it is in, or if it is not in a class use the similar branch kind of like the one I already gave here.
If you are able to rely on the specific order of the information in this specific case, and you still need a way to have multiple bits of data that are called "Enabled" across multiple lines but want to avoid the complexity of the above idea, then you might prefer to do a "semi-easier" way for now and just presume that the first occurrence of Enabled must be LicenseUnitsDetail, the second occurrence must be Y, third occurrence must be Z, etc. You would basically do the same as the above except using a hard-coded Array (perhaps a Compose) and the variable can be the index of the occurrence of, say, "Enabled", etc. In fact, this may be a good idea to do it first this way to test before doing the above way. In case it suffices, it can just be used - if it does not suffice, it can be a way to test the above idea without implementing it all the way at first - then doing the above after that.
By the way:
To clarify, the steps given above are in order.
In case it helps, here is a 10,000 foot view of the completed Flow:
And a 1,000 foot view of what's in just the Apply to Each (with the Switch collapsed / folded in):
Check if it helps @david_ashworth
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Join us for an engaging and informative one-hour Q&A session, exclusively focused on Transportation Management System (TMS) within Dynamics 365 F&SCM. Whether you’re a seasoned professional or just curious about TMS, this event is for you. Bring your questions! (April 26, 2024) Leaders, Create Your Events! Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups. P.S. Have an event or success story to share? Reach out to us – we’d love to feature you. Just leave a comment or send a PM here in the Community!
We have closed kudos on this post at this time. Thank you to everyone who kudo'ed their RSVP--your invitations are coming soon! Miss the window to RSVP? Don't worry--you can catch the recording of the meeting this week in the Community. Details coming soon! ***** It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT). This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation. This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions! TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post. Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today. Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!
TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users. With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips! This Week's Topic: Blogging in the Community Are you new to our Communities and feel like you may know a few things to share, but you're not quite ready to start answering questions in the forums? A great place to start is the Community blog! Whether you've been using Power Platform for awhile, or you're new to the low-code revolution, the Community blog is a place for anyone who can write, has some great insight to share, and is willing to commit to posting regularly! In other words, we want YOU to join the Community blog. Why should you consider becoming a blog author? Here are just a few great reasons. 🎉 Learn from Each Other: Our community is like a bustling marketplace of ideas. By sharing your experiences and insights, you contribute to a dynamic ecosystem where makers learn from one another. Your unique perspective matters! Collaborate and Innovate: Imagine a virtual brainstorming session where minds collide, ideas spark, and solutions emerge. That’s what our community blog offers—a platform for collaboration and innovation. Together, we can build something extraordinary. Showcase the Power of Low-Code: You know that feeling when you discover a hidden gem? By writing about your experience with your favorite Power Platform tool, you’re shining a spotlight on its capabilities and real-world applications. It’s like saying, “Hey world, check out this amazing tool!” Earn Trust and Credibility: When you share valuable information, you become a trusted resource. Your fellow community members rely on your tips, tricks, and know-how. It’s like being the go-to friend who always has the best recommendations. Empower Others: By contributing to our community blog, you empower others to level up their skills. Whether it’s a nifty workaround, a time-saving hack, or an aha moment, your words have impact. So grab your keyboard, brew your favorite beverage, and start writing! Your insights matter and your voice counts! With every blog shared in the Community, we all do a better job of tackling complex challenges with gusto. 🚀 Welcome aboard, future blog author! ✍️💻🌟 Get started blogging across the Power Platform Communities today! Just follow one of the links below to begin your blogging adventure. Power Apps: https://powerusers.microsoft.com/t5/Power-Apps-Community-Blog/bg-p/PowerAppsBlog Power Automate: https://powerusers.microsoft.com/t5/Power-Automate-Community-Blog/bg-p/MPABlog Copilot Studio: https://powerusers.microsoft.com/t5/Copilot-Studio-Community-Blog/bg-p/PVACommunityBlog Power Pages: https://powerusers.microsoft.com/t5/Power-Pages-Community-Blog/bg-p/mpp_blog When you follow the link, look for the Message Admins button like this on the page's right rail, and let us know you're interested. We can't wait to connect with you and help you get started. Thanks for being part of our incredible community--and thanks for becoming part of the community blog!
Join Microsoft product leaders and engineers for an in-depth look at the latest features in Microsoft Dynamics 365 and Microsoft Power Platform. Learn how advances in AI and Microsoft Copilot can help you connect teams, processes, and data, and respond to changing business needs with greater agility. We’ll share insights and demonstrate how 2024 release wave 1 updates and advancements will help you: Streamline business processes, automate repetitive tasks, and unlock creativity using the power of Copilot and role-specific insights and actions. Unify customer data to optimize customer journeys with generative AI and foster collaboration between sales and marketing teams. Strengthen governance with upgraded tools and features. Accelerate low-code development using natural language and streamlined tools. Plus, you can get answers to your questions during our live Q&A chat! Don't wait--register today by clicking the image below!
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