Showing results for 
Search instead for 
Did you mean: 
Level: Powered On

FLOW Permissions

Good Day


We are failry new to Microsoft Flow only a small number of users have their license activated.  We are getting more often questions around wofklow permissions so that FLOW solutions can be shared with read only rights.  The idea is to let users consume the FLOW workflow and prevent them from making changes to FLOW solution.  Within the Flow portal site we can add other users as co-owners but there does not seem to be other permission/role based options.  Does anyone have ideas on how we could let users consume the Flow workflow but not be able in making changes to it (avoid them being set up as co-owners)?


Our scenarios are Flows tied to SharePoint Online sites/lists.  If users for example have read only access to a SharePoint List could that read permission carry over to a Flow workflow that is tied to the SharePoint List?

Super User
Super User

Re: FLOW Permissions

As Flows are user-based, the best practice is exporting and importing Flows for use by others. The reason for not allowing read-only usage, is due to Flow's limits.

You'd have no control over who or how read-only users could run your Flow, so there would be no way for you to track how many times it has been run or when it is being run until the runs are complete. 

If this is functionality you would like to see added to Flow, please consider submitting it to the Flow Ideas page, where it can be voted on by other users, and tracked and commented on by the Flow team.

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

Helpful resources


New & Improved Power Automate Community Cookbook

We've updated and improved the layout and uploading format of the Power Automate Cookbook!


Power Automate Community User Group Member Badge

Fill out a quick form to claim your user group badge now!


Incoming: New and improved badges!

We've given our badges an overhaul and also added some brand new ones!


Microsoft Learn

Learn how to build the business apps that you need.


Power Platform World Tour

Find out where you can attend!


Webinars & Video Gallery

Watch & learn from the Power Automate Community Video Gallery!

Top Kudoed Authors (Last 30 Days)
Users online (3,838)