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Helper I
Helper I

FLOW Permissions

Good Day


We are failry new to Microsoft Flow only a small number of users have their license activated.  We are getting more often questions around wofklow permissions so that FLOW solutions can be shared with read only rights.  The idea is to let users consume the FLOW workflow and prevent them from making changes to FLOW solution.  Within the Flow portal site we can add other users as co-owners but there does not seem to be other permission/role based options.  Does anyone have ideas on how we could let users consume the Flow workflow but not be able in making changes to it (avoid them being set up as co-owners)?


Our scenarios are Flows tied to SharePoint Online sites/lists.  If users for example have read only access to a SharePoint List could that read permission carry over to a Flow workflow that is tied to the SharePoint List?

Community Champion
Community Champion

As Flows are user-based, the best practice is exporting and importing Flows for use by others. The reason for not allowing read-only usage, is due to Flow's limits.

You'd have no control over who or how read-only users could run your Flow, so there would be no way for you to track how many times it has been run or when it is being run until the runs are complete. 

If this is functionality you would like to see added to Flow, please consider submitting it to the Flow Ideas page, where it can be voted on by other users, and tracked and commented on by the Flow team.

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

Exporting and importing a Flow for every user who should have access to it just isn't a valid solution. What if there are updates to the Flow? Do I have to train every user on how to import Flows and require them to update it repeatedly? I see no reason a Flow couldn't be shared with users in a read-only mode. Sure, the Flow limits would be reached faster, but so what? If I shared the Flow with them I want them to use it as much as they need!

New Member

Now there is an option to set "run-only users" on a Team flow.

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