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solwebsolutions
Frequent Visitor

Find employees first vice president instance

Is there a way to use FLOW to take the person that submitted an approval workflow and find the first vice president by looking in Azure AD?  We have a requirement to have VP approval of travel requests, and whomever submits the request we'd like to go up the organization chain to find the first VP of that person's group/organization.

14 REPLIES 14
cwebb365
Most Valuable Professional
Most Valuable Professional

So, just off top of my head. 

Set variable for Title, and Manager of submitting user. Then use a Do until loop and set it to run until the Title variable Contains VP? OR Vice President assuming they all contain that in their title. 

 

Then in that loop,  set the variable of the current variable manager and title of the previous step. So basically this will check for VP of who's in the variable, then in the loop add in that persons manager, check for VP, get that person's manager and so on until it get's a VP match. Then You should be able to now use the variable outside that loop when it's true, to do the rest of your approval process. 

 

You'll also want to probably come up with some kind of loop protection logic, like if Title is null, or if you reach the CEO then stop etc. 

Thank you...any example of such a loop?  We're just starting on Flow

v-bacao-msft
Community Support
Community Support

Hi @solwebsolutions,

 

Could you provide more details about "the first vice president by looking in Azure AD"?

Please provide more details about your requirements and we would provide a proper workaround for you.

 

Best Regards,

Barry

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi!

 

If a person from group A submits a travel request, there is a VP for that group, and we'd need to go up to ORG chain to find the first employee with the title VP who'd get the approval.  If person from Group B submits a travel request as well, they would have a different VP for their group, and we'd need to go up the organization chain to find the first employee with the VP title who would be responsible for approving/denying travel.

Hi...is this more of something for PowerApps? 

 

In PowerApps looks like there's a "Get Manager" function:

https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/connections/connection-office365-users

 

...but nothing for "Find VP" or etc.  I'm seeing a Connectors option that does 'Search for Users':

https://docs.microsoft.com/en-us/connectors/office365users/#search-for-users

 

I was looking at the Azure AD actions in Flow, and I see:

1. Azure AD

2. HTTP with Azure AD

 

...but, the available actions to build out my flow don't talk about anything Manager or organization.

Would we have to use 'Get web resource' or 'Invoke and HTTP request' associated with the category "HTTP with Azure AD"?

Getting a little closer.

If I use my name in a simple PowerApp textbox and put my manager's name in another textbox called "TextInput1":

Office365Users.Manager(TextInput1.Text).DisplayName

...I can also pull the manager's title by:

Office365Users.Manager(TextInput1.Text).JobTitle

 

I can go up one level to my manager's manager by doing an easy wrap of the Office365Users.Manager function:

Office365Users.Manager(Office365Users.Manager(TextInput1.Text).Mail).DisplayName

 

...and 2 levels up from my manager by way of just another wrapper of:

Office365Users.Manager(Office365Users.Manager(Office365Users.Manager(TextInput1.Text).Mail).Mail).DisplayName

 

...main question is now how do I do a loop and check each loop for the JobTitle to see if it starts with 'VP'?

If it doesn't exist, I need to keep going up and adding the Office365Users.Manager().

cwebb365
Most Valuable Professional
Most Valuable Professional

Only way to really do a loop is using timer control. You would have to basically say, restart timer when say condition doesn't contain VP or isblank (value) or manager = the CEO title. or something to prevent a infinite loop or to stop at top level. https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/controls/control-timer

So no way to use Office365Users.Manager() in Flow?

tdent
Frequent Visitor

I know this thread is a bit old, but I'm looking to do the same thing (except with an SVP). Did anyone here have any luck in figuring this out and if so, could you provide screenshots of the Flow? Thanks in advance!

This is get you the VP if he in 3 steps above your what if the VP is 6 steps above you, How to get the VP name in form ?

 

In flow you could setup two variables, variable one is job title, variable two is employee email then a do until with the condition being variable one contains VP.  The variables would be set initially with the given employee and that employees title (via the get user profile action) Then inside the do until you would use the get manager/supervisor for the name listed in the variable and then set the variable to the name/email returned, then pass that value to another get user action, and then set the job title variable to the output of that output. 

Thank you Super User (srduval) for your email.

 

But I am very new to this and totally lost. Some examples will really help to get the results.

Appreciate your help and support.

 

Hari Kiran K C

I am using this option Office365Users.Manager(Office365Users.Manager(Office365Users.Manager(Office365Users.Manager(Office365Users.MyProfile().Mail).Mail).Mail).Mail).DisplayName

 

But i need to get VP name in my text box field. if any example will be of great help to proceed further.

@harikiran sounds like maybe you are working with power apps? You could do this with flow, where a flow runs in a loop until it finds a VP, then responds to power apps with the VPs profile, I've done it once or twice but I don't deal enough with power apps to really guide you there. Post the question over to this group if you are indeed using power apps.
Power Apps Community - Power Platform Community (microsoft.com)

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