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mardex
Helper II
Helper II

Flow Deleting old Versions on Sharepoint

Good day,

 

I have to run a flow each day to update datas. When I run them a new Version of the document is always created.

I have around 24 GB of Datas, Each File multiplied by 100. 
So I have 1,4 TB of data and my Storage is full.

 

MY QUESTION: Does anybody know how to delete all old Versions of a File in Sharepoint as it is not possible to set Versions to a lower Number then 100

 

Thanks


BRGDS
Jan Held

2 ACCEPTED SOLUTIONS

Accepted Solutions
mardex
Helper II
Helper II

I mean delete with FLOW!!!! not manually


@mardex wrote:

Good day,

 

I have to run a flow each day to update datas. When I run them a new Version of the document is always created.

I have around 24 GB of Datas, Each File multiplied by 100. 
So I have 1,4 TB of data and my Storage is full.

 

MY QUESTION: Does anybody know how to delete all old Versions of a File in Sharepoint as it is not possible to set Versions to a lower Number then 100

 

Thanks


BRGDS
Jan Held


 

View solution in original post

Hi @mardex,

 

Please refer to the following steps to delete the old versions of each file in the SharePoint library:

 

Step 1: Add Get files(properties only) action to get files in the list.

Step 2: Add Send an HTTP request to SharePoint

Method: GET
Uri: _api/web/GetFolderByServerRelativeUrl('Dynamic content of Folder Path')/Files('Dynamic content of File name with extension')/Versions

Annotation 2019-08-29 150852.pngStep 3: Parse JSON, put the body of the previous action into the Content of Parse JSON action, then click the button "Use sample payload" to generate schema to paste the following schema:

{
"type": "object",
"properties": {
"d": {
"type": "object",
"properties": {
"results": {
"type": "array",
"items": {
"type": "object",
"properties": {
"__metadata": {
"type": "object",
"properties": {
"id": {
"type": "string"
},
"uri": {
"type": "string"
},
"type": {
"type": "string"
}
}
},
"CreatedBy": {
"type": "object",
"properties": {
"__deferred": {
"type": "object",
"properties": {
"uri": {
"type": "string"
}
}
}
}
},
"CheckInComment": {
"type": "string"
},
"Created": {
"type": "string"
},
"ID": {
"type": "integer"
},
"IsCurrentVersion": {
"type": "boolean"
},
"Length": {
"type": "string"
},
"Size": {
"type": "integer"
},
"Url": {
"type": "string"
},
"VersionLabel": {
"type": "string"
}
},
"required": [
"__metadata",
"CreatedBy",
"CheckInComment",
"Created",
"ID",
"IsCurrentVersion",
"Length",
"Size",
"Url",
"VersionLabel"
]
}
}
}
}
}
}

 

Annotation 2019-08-29 151226.png

Step 4: Create the other Send an Http request to SharePoint:

Method: DELETE
Uri: _api/web/GetFolderByServerRelativeUrl('Dynamic content of Folder Path')/Files('Dynamic content of File name with extension')/Versions(ID from the previous action)

Please have a try, I hope it can help you.

 

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

25 REPLIES 25
mardex
Helper II
Helper II

I mean delete with FLOW!!!! not manually


@mardex wrote:

Good day,

 

I have to run a flow each day to update datas. When I run them a new Version of the document is always created.

I have around 24 GB of Datas, Each File multiplied by 100. 
So I have 1,4 TB of data and my Storage is full.

 

MY QUESTION: Does anybody know how to delete all old Versions of a File in Sharepoint as it is not possible to set Versions to a lower Number then 100

 

Thanks


BRGDS
Jan Held


 

ScottShearer
Most Valuable Professional
Most Valuable Professional

@mardex 

To delete old versions, you'll need to use the SharePoint HTTP action and call a SharePoint web service.  I can't provide the specifics, but that's the route you'll need to go.  Another way to approach this might be to create a new document (based on the old document including metadata) and delete the old one rather than updating the existing documents in your Flow.

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

thanks, I expected this. So it will be a hell of work for me as a non professional Smiley Sad


@ScottShearer wrote:

@mardex 

To delete old versions, you'll need to use the SharePoint HTTP action and call a SharePoint web service.  I can't provide the specifics, but that's the route you'll need to go.  Another way to approach this might be to create a new document (based on the old document including metadata) and delete the old one rather than updating the existing documents in your Flow.


 

Hi @mardex,

 

Please refer to the following steps to delete the old versions of each file in the SharePoint library:

 

Step 1: Add Get files(properties only) action to get files in the list.

Step 2: Add Send an HTTP request to SharePoint

Method: GET
Uri: _api/web/GetFolderByServerRelativeUrl('Dynamic content of Folder Path')/Files('Dynamic content of File name with extension')/Versions

Annotation 2019-08-29 150852.pngStep 3: Parse JSON, put the body of the previous action into the Content of Parse JSON action, then click the button "Use sample payload" to generate schema to paste the following schema:

{
"type": "object",
"properties": {
"d": {
"type": "object",
"properties": {
"results": {
"type": "array",
"items": {
"type": "object",
"properties": {
"__metadata": {
"type": "object",
"properties": {
"id": {
"type": "string"
},
"uri": {
"type": "string"
},
"type": {
"type": "string"
}
}
},
"CreatedBy": {
"type": "object",
"properties": {
"__deferred": {
"type": "object",
"properties": {
"uri": {
"type": "string"
}
}
}
}
},
"CheckInComment": {
"type": "string"
},
"Created": {
"type": "string"
},
"ID": {
"type": "integer"
},
"IsCurrentVersion": {
"type": "boolean"
},
"Length": {
"type": "string"
},
"Size": {
"type": "integer"
},
"Url": {
"type": "string"
},
"VersionLabel": {
"type": "string"
}
},
"required": [
"__metadata",
"CreatedBy",
"CheckInComment",
"Created",
"ID",
"IsCurrentVersion",
"Length",
"Size",
"Url",
"VersionLabel"
]
}
}
}
}
}
}

 

Annotation 2019-08-29 151226.png

Step 4: Create the other Send an Http request to SharePoint:

Method: DELETE
Uri: _api/web/GetFolderByServerRelativeUrl('Dynamic content of Folder Path')/Files('Dynamic content of File name with extension')/Versions(ID from the previous action)

Please have a try, I hope it can help you.

 

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi there,

 

Is it possible to set this up to on-demand remove all of the previous versions in a selected folder only, rather than daily automation for the whole library?

 

I would like to be able to select a project folder within a library once that project is completed, delete all the previous versions, keeping only the final files and then mark all files in that folder as read only so that no new versions are created if people then go and look at the files as reference for another project.

 

Many thanks

 

Chris

Many thanks

This is exactly what I am looking for, do you have more details you can provide on this or a video you can point me to on how to create this flow?  When I create the Uri there is no dynamic content to choose from.  It seems some steps are missing.  What trigger do you use?  I tried using scheduled once a week.  Also is there a way to keep say 5 versions?

pityman
Helper III
Helper III

This is what i want to do. but the things is I will exceed the 500 Apply to each limitation as I have a lot of files in a folder + subfolders. is there anyone can help?

Hellcat
New Member

PnP PowerShell should become your fried if it is not already.  There a ton of good resources available to answer you requirements or get you headed in the right direction.  Salaudeen Rajack at https://www.sharepointdiary.com/ is an outstanding resource.  He has been very generous in sharing many PnP scripts to accomplish a task, and all of them can be adjusted to do more or less, or become very granular.

 

Hop over to https://www.sharepointdiary.com/ and search for "delete versions" or Google it.  I've modified the available scripts for date ranges, file types, selection by user, operations on specific folders and more.

 

First thing I did was to set max versions to the minimum of 100 in the SharePoint admin center.  100 is as low as they allow you to go.  It would be fantastic if MS would reduce the number to something more reasonable.

 

Next thing was to delete all version of any image file (JPG, TIFF etc.)  There is a script at https://www.sharepointdiary.com/ to delete all versions.  Just modify it for the file type or file extension you want to delete all versions for.

 

Next verify you users are okay to retain 1, 2, 5, 10 versions of an MS Office file type or extension, then modify and run the available script to delete all but "x" number of versions for that file type.  I got rid of many PPTX, DOCX and XLSX version.  Some of the PPTX and DOCX are huge files.

 

Use use an image size reducing app to shrink your pictures, then go back and delete the picture versions.  Irfanview is a great free tool for shrinking images.

 

Have your users reduce the size their PowerPoint files.  The go back and delete old versions again with PS PnP.

 

Once you have your PS scripts tuned they way you need them, schedule them to run daily/weekly/monthly.

 

SharePoint Flows are good but can be a challenge to get right.  For me, PowerShell scripting and automation is the way to go.  Much more intuitive and flexible.  There isn't too much you cannot accomplish with PS.

 

Oh yeah, keep your Recycle Bin and Secondary Recycle Bin emptied on a schedule.  Yes, there is a PS script for that.

 

I recovered 700+ GB by doing the things listed above, and significantly reduced my personal workload by automating with PS.

I was asked where I found the max versions setting.

 

Document library settings cog in upper-right > Library Settings > More Library settings > Versioning settings.

 

Additional info can be found at SharePoint Online: Set Versioning Limit using PowerShell - SharePoint Diary

Hi I am running into an issue when following this example. When i create a library with a few files for testing it worked. When i revert back to the main task of deleting old versions from a library with subfolders i keep being told file error. Am i missing a trick with a setting when it is for a large library?

Many thanks for you help

Assuming you are trying to delete versions with PowerShell and PnP from a library with more than 5k items...  There is a limit to how many items that can be retrieved at one time.  The -PageSize flag to limit the number of items retrieved per-page to less than the 5000-item limit enforced by SharePoint, which cannot be changed.  I usually limit to 2k items per page, which works 99% of the time.  In rare cases where 2k still causes problems I drop it to 500.

Here is a basic example script that deletes all versions for JPG images, modified within the last 60-days, and edited by a particular user.

DO NOT test this on a production site.

I AM NOT responsible for your deleted data, production or otherwise.

# Much credit for this goes to sharepointdiary.com
# https://www.sharepointdiary.com/2018/05/sharepoint-online-delete-version-history-using-pnp-powershell.html

# This script will delete ALL versions of JPG files and leave the current file.

#Declare Variables
# Change "yourdomain" to your actual O365 domain
# Change "yoursite" to your actual SharePoint site name
$SiteURL = "https://yourdomain.sharepoint.com/sites/yoursite"

# If neccessary change "Documents" to the actual name of your library in your site
# "Documents is created by default unless you changed the name during intial site creation
$ListName="Documents"

# Set number of days to query. You can use this to limit how far back to query.  Helpful for huge libraries years old.
# Or omit it altogether to check every file for versions.  Takes a LONG TIME with 500K+ JPGs.
# If you omit the number of days variable, you must also remove "-and ($_.FieldValues.Last_x0020_Modified.ToString() -gt $AfterDate) `" from the WHERE filter below.
$AfterDate = (Get-date).AddDays(-60).ToString('yyyy-MM-dd')

# Counters used for different tasks
$TotalFiles = 0
$TotalVerDeleted = 0
$CurrentCount = 0
$MatchedJpg = 0
 
# Connect to PnP Online
Connect-PnPOnline -Url $SiteURL -Interactive
 
#Get the Context
$Ctx= Get-PnPContext

# Get the List
# List items are counted for the first progress bar
$List =  Get-PnPList -Identity $ListName
 
# Initialize a counter for the first progress bar
$global:counter = 0;

# Get All Items from the List - Include only 'File' object List Items, with 'jpg' extension, after a specified date, and last Edited by a specific user
# Change "someusernameemail*" to a unique username, of someone that edited the JPGs.
# For example, I compress thousands of JPGs so my email address will be the current Editor and I only look for versions to delete of the files I edited.
# You can always remove the Editor filter to check all JPGs in the library for version to delete.
# Set the -PageSize to avoid query problems if your library has more than 5k items.
# Show progress bar as list items are retrieved 2000 items at a time
$ListItems = Get-PnPListItem `
    -List $ListName `
    -PageSize 2000 `
    -ScriptBlock { `
        Param($items) $global:counter += $items.Count; `
        Write-Progress -Id 0 `
            -Activity "Retrieving $ListName list to check for JPG files edited since $AfterDate." `
            -Status "Retrieved $global:Counter of $($List.ItemCount) Items from the $ListName list." `
            -PercentComplete ($global:Counter / ($List.ItemCount) * 100);} | `
    Where {`
        ($_.FileSystemObjectType -eq "File") `
        -and ($_.Fieldvalues["File_x0020_Type"] -eq "jpg") `
        -and ($_.FieldValues.Last_x0020_Modified.ToString() -gt $AfterDate) `
        -and ($_.FieldValues['Editor'].Email -like "someusernameemail*")}

#Number of JPGs that matched the "where" criteria
$MatchedJpg = $ListItems.Count

ForEach ($Item in $ListItems)
{
    $CurrentCount = $CurrentCount + 1
    
    #Get File Versions
    $File = $Item.File
    $Versions = $File.Versions
    $Ctx.Load($File)
    $Ctx.Load($Versions)
    $Ctx.ExecuteQuery()
    $VersionsCount = $Versions.Count

    Write-Progress -Id 1 -ParentID 0 `
        -Activity "Checking $MatchedJpg files for Versions to delete." `
        -Status "Checking file $CurrentCount of $($ListItems.Count)." `
        -PercentComplete ($CurrentCount / ($ListItems.Count) * 100)
     
    If($VersionsCount -gt 0)
    {      
        #Increment counter for total number of files found with Versions
        $TotalFiles = $TotalFiles + 1

        Write-host -f Cyan "`t $TotalFiles Files with Versions to delete so far."
        Write-host -f White "`t Deleting" $Versions.Count "version(s) of:" $File.Name

        For($i=0; $i -lt $Versions.Count; $i++)
        {
            $TotalVerDeleted = $TotalVerDeleted + 1
                       
            write-host -f Magenta "`t Deleting Version:" $Versions[0].VersionLabel

            $Versions[0].DeleteObject()
        }

        $Ctx.ExecuteQuery()

        Write-Host -f White "`t Deleted" $VersionsCount "Version(s) of:" $File.Name "`n"
    }
}

Write-Host -f Cyan `t "Total Versions deleted:" $TotalVerDeleted

Disconnect-PnPOnline

Rookie move on my part.  Replied to myself. ¯\_(ツ)_/¯ 

Assuming you are trying to delete versions with PowerShell and PnP from a library with more than 5k items...  There is a limit to how many items that can be retrieved at one time.  The -PageSize flag to limit the number of items retrieved per-page to less than the 5000-item limit enforced by SharePoint, which cannot be changed.  I usually limit to 2k items per page, which works 99% of the time.  In rare cases where 2k still causes problems I drop it to 500.

Here is a basic example script that deletes all versions for JPG images, modified within the last 60-days, and edited by a particular user.

DO NOT test this on a production site.

I AM NOT responsible for your deleted data, production or otherwise.

# Much credit for this goes to sharepointdiary.com
# https://www.sharepointdiary.com/2018/05/sharepoint-online-delete-version-history-using-pnp-powershell.html

# This script will delete ALL versions of JPG files and leave the current file.
# DO NOT run it on a production site/library if you are required to retain some number of previous versions for whatever reason.

#Declare Variables
# Change "yourdomain" to your actual O365 domain
# Change "yoursite" to your actual SharePoint site name
$SiteURL = "https://yourdomain.sharepoint.com/sites/yoursite"

# If neccessary change "Documents" to the actual name of your library in your site
# "Documents is created by default unless you changed it during intial site creation
$ListName="Documents"

# Set number of days to query. You can use this to limit how far back to query.  Helpful for huge libraries years old.
# Or omit it altogether to check every file for versions.  Takes a LONG TIME with 500K+ JPGs.
# If you omit the number of days variable, you must also remove "-and ($_.FieldValues.Last_x0020_Modified.ToString() -gt $AfterDate) `" from the WHERE filter below.
$AfterDate = (Get-date).AddDays(-60).ToString('yyyy-MM-dd')

# Counters used for different tasks
$TotalFiles = 0
$TotalVerDeleted = 0
$CurrentCount = 0
$MatchedJpg = 0
 
# Connect to PnP Online
Connect-PnPOnline -Url $SiteURL -Interactive
 
#Get the Context
$Ctx= Get-PnPContext

# Get the List
# List items are counted for the first progress bar
$List =  Get-PnPList -Identity $ListName
 
# Initialize a counter for the first progress bar
$global:counter = 0;

# Get All Items from the List - Include only 'File' object List Items, with 'jpg' extension, after a specified date, and last Edited by a specific user
# Change "someusernameemail*" to a unique username, of someone that edited the JPGs.
# For example, I compress thousands of JPGs so my email address will be the current Editor and I only look for versions to delete of the files I edited.
# You can always remove the Editor filter to check all JPGs in the library for version to delete.
# Set the -PageSize to avoid query problems if your library has more than 5k items.
# Show progress bar as list items are retrieved 2000 items at a time
$ListItems = Get-PnPListItem `
    -List $ListName `
    -PageSize 2000 `
    -ScriptBlock { `
        Param($items) $global:counter += $items.Count; `
        Write-Progress -Id 0 `
            -Activity "Retrieving $ListName list to check for JPG files edited since $AfterDate." `
            -Status "Retrieved $global:Counter of $($List.ItemCount) Items from the $ListName list." `
            -PercentComplete ($global:Counter / ($List.ItemCount) * 100);} | `
    Where {`
        ($_.FileSystemObjectType -eq "File") `
        -and ($_.Fieldvalues["File_x0020_Type"] -eq "jpg") `
        -and ($_.FieldValues.Last_x0020_Modified.ToString() -gt $AfterDate) `
        -and ($_.FieldValues['Editor'].Email -like "someusernameemail*")}

#Number of JPGs that matched the "where" criteria
$MatchedJpg = $ListItems.Count

ForEach ($Item in $ListItems)
{
    $CurrentCount = $CurrentCount + 1
    
    #Get File Versions
    $File = $Item.File
    $Versions = $File.Versions
    $Ctx.Load($File)
    $Ctx.Load($Versions)
    $Ctx.ExecuteQuery()
    $VersionsCount = $Versions.Count

    Write-Progress -Id 1 -ParentID 0 `
        -Activity "Checking $MatchedJpg files for Versions to delete." `
        -Status "Checking file $CurrentCount of $($ListItems.Count)." `
        -PercentComplete ($CurrentCount / ($ListItems.Count) * 100)
     
    If($VersionsCount -gt 0)
    {      
        #Increment counter for total number of files found with Versions
        $TotalFiles = $TotalFiles + 1

        Write-host -f Cyan "`t $TotalFiles Files with Versions to delete so far."
        Write-host -f White "`t Deleting" $Versions.Count "version(s) of:" $File.Name

        For($i=0; $i -lt $Versions.Count; $i++)
        {
            $TotalVerDeleted = $TotalVerDeleted + 1
                       
            write-host -f Magenta "`t Deleting Version:" $Versions[0].VersionLabel

            $Versions[0].DeleteObject()
        }

        $Ctx.ExecuteQuery()

        Write-Host -f White "`t Deleted" $VersionsCount "Version(s) of:" $File.Name "`n"
    }
}

Write-Host -f Cyan `t "Total Versions deleted:" $TotalVerDeleted

Disconnect-PnPOnline

 

Hi! [EDITED]

 

After a lot of struggle I found a missing "'" :p.

 

solved!

Method: DELETE
Uri: _api/web/GetFolderByServerRelativeUrl('Dynamic content of Folder Path')/Files('Dynamic content of File name with extension')/Versions(ID from the previous action)

 

This flow is just perfect... but i got a 401 issue on deleting :

{
  "status": 401,
  "message": "401 UNAUTHORIZED\r\nclientRequestId: 67076abb-1ed1-47db-acef-e9df883f2a3e\r\nserviceRequestId: e421a0a0-90aa-6000-414e-4a752a53cc81",
  "source": "https://XXXXXXXXX.sharepoint.com/sites/XXXXXXXX/')/Files('XXXXXXXX.pptx')/Versions(512)",
  "errors": []
}

 

I'm the owner of the Sharepoint... anf of the sharepoint librairy... 😥

Thanks for your advices !

This works awesome for jpg files. How can I make it do all files in a site not just jpg files?

Is there a way to apply this only to files which haven't been used vor let's say 100 days?

 

Thanks!

nashasyraf
New Member

Can anyone help me build a flow with this exact function but for OneDrive for Business?

hello, I'm following this example but....

 

the result of the evaluation of 'foreach' expression '@body('Analize_JSON')?['properties']?['d']?['properties']?['results']' is of type 'Null'. The result must be a valid array.

 

 

Hello, I'm having some trouble with this procedure. I get an error on the second 'Send an HTTP request'. Please see the attachment for the error. Would greatly appreciate any assistance.

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We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22  

Copilot Cookbook Challenge | WINNERS ANNOUNCED | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge random winners have been selected for the Challenge.  Thank you to everyone who participated in this challenge.    Copilot Cookbook Gallery:Power Apps Cookbook Gallery: 1. @swaminawale  1. @renatoromao     2.  @SpongYe  2.   @nickpotts10  *Please note if for any reason a winner declines, we will have another random drawing.   Check out all of the Cookbook Submissions: 1. Copilot Studio Cookbook Gallery: https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30WINNERS ANNOUNCED - JULY 8th     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge. Early Bird Submissions: @renato Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  n/a2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a     Week 3 Results:  Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Parul_Yadav_Neo1. n/a2. SpongYe2. n/a3. n/a3. n/a4. n/a4. n/a5. n/a5. n/a   Week 4 Results:  Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. @nickpotts10  1. @ShrushtiShah  2. @Suniti_0020 2. @swaminawale 3. n/a3. @farukhis786 4. n/a4. @ManishSolanki  5. n/a5.  n/a

Important Update for Community Platform Access | READ ONLY July 16-22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Tuesday Tip | How to Become a Community Blog Author

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   This Week's Topic: How to Become a Community Blog Author We want YOU to be part of the community blog! Sharing your knowledge of Power Platform is an essential part of our community! Here's why:   It helps create a vibrant and dynamic community of makers who can learn from each other’s experiences and insights.It provides a platform for collaboration and innovation, where members can share their ideas and work together to develop new solutions.It helps promote Power Platform by showcasing its capabilities and real-world applications.It helps build trust and credibility in the community because you are providing valuable information and resources your fellow community members can use to improve their skills and knowledge. By sharing your knowledge of Power Platform in the community blog, you help us create a more engaged and informed community, better equipped to tackle complex challenges. To get started with blogging across the Power Platform communities, please visit the following links:   Power Apps: https://powerusers.microsoft.com/t5/Power-Apps-Community-Blog/bg-p/PowerAppsBlog Power Automate: https://powerusers.microsoft.com/t5/Power-Automate-Community-Blog/bg-p/MPABlog Copilot Studios: https://powerusers.microsoft.com/t5/Power-Virtual-Agents-Community/bg-p/PVACommunityBlogPower Pages: https://powerusers.microsoft.com/t5/Power-Pages-Community-Blog/bg-p/mpp_blog   When you follow the link, look for a button like the one below on the right rail of your community blog, and let us know you're interested. We can't wait to connect with you and help you get started. Thanks for being part of our incredible community--and thanks for becoming part of the community blog!  

June 2024 Community Newsletter

It's time for the June Community Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members.   If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond.    COMMUNITY HIGHLIGHTS   Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzcreativeopinionExpiscornovus Fubar AmikNived_NambiarPstork1OliverRodriguesmmbr1606ManishSolankifernandosilvaragavanrajanBCBuizerExpiscornovusrenatoromaoLucas001timlAlexEncodianViswavEmadBeshaiDBO_DVDeenujiUmiantaChrist0fGochixVishnuReddy1997citron-trucmandelaVishalJhaverieetuRoboJohanTprathyooanandm08VictorIvanidzenicoxrfm1964shashankbhidepaulbeck1 rpaa   LATEST NEWS Summer of Solutions 2024 The Summer of Solutions challenge kicked off this month - an amazing Microsoft Community initiative to win free tickets to the Power Platform Community Conferencethis September in Las Vegas. The challenge is NOW OPEN to all #PowerPlatform community members and will consist of four weekly entry periods until July 14th, 2024. Click the image below to find out more on how you can win free tickets to #PPCC24 by entering the Summer of Solutions TODAY!   Microsoft Customer Stories We're constantly working with an array of great businesses across the globe to assist them in taking advantage of the latest business applications technology. If you'd like to find out more about their low code journeys, click the image below to view our playlist of Customer Stories to discover how Accenture, Lumen Technologies, Cineplex, and many more, are streamlining their business processes with Microsoft Power Platform.     Microsoft Leap Program Have you heard of Microsoft Leap - a global program designed to recruit, develop, and upskill unconventional talent for careers in the tech space. Microsoft Leap organizes a number of pathways into the industry, including the recent "NFL Legend Cohort - Technical Program Management" run jointly with the NFL Player Care Foundation (PCF) who are dedicated to helping retired players improve their quality of life. Click the image below to find out more about the great day shared at the Redmond campus and be sure to visit the Microsoft Leap website to discover how this amazing initiative is helping re-launch the lives of countless individuals. www.leap.microsoft.com       UPCOMING EVENTS Biz Apps Partner Summit | Seattle | July 24-25 It's not long now until the Biz Apps Partner Summit, which takes place at the Hilton Bellevue in Seattle on July 24-25, 2024. This event is the perfect place to network, connect, and learn how to scale your Microsoft practice, drive profitable revenue, and dazzle your customers! There's a great selection of speakers, including the likes of Tom Patterson, Donald Kossmann Joseph Corigliano, Cecilia Flombaum, Peter Jensen, John Siefert, Becky Lymberis, Daniel Rippey, and many more. Click the image below to find out more and register today!     TechCon365 & Power Platform Conference | D.C. | August 12-16 Things are hotting up for the next TechCon365 & PWRCON Conference in Washington D.C. on August 12-16, 2024. Featuring the likes of Tamara Bredemus, Sunny Eltepu, Lindsay Shelton, Brian Alderman, Daniel Glenn, Julie Turner, Jim Novak, John White, Jason Himmelstein, Luc Labelle, Emily Mancini, MVP, UXMC, Fabian Williams, Emma Wiehe,and many more, this is the perfect event for those that are looking to gain invaluable insights from industry experts. Click the image below to grab your tickets today!     Power Platform Community Conference | Vegas | Sept. 18-20th Are you ready to come and join the fun in Las Vegas this September at PPCC24? This event is the perfect place to connect with fellow business applications enthusiasts and share your knowledge with the worldwide Microsoft Community. Now's your chance to hold all the aces. Just click the image below to find out more and we hope to see you go ALL-IN this September in Las Vegas!     For more events, click the image below to visit the Community Days website.  

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

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