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mardex
Helper II
Helper II

Flow Deleting old Versions on Sharepoint

Good day,

 

I have to run a flow each day to update datas. When I run them a new Version of the document is always created.

I have around 24 GB of Datas, Each File multiplied by 100. 
So I have 1,4 TB of data and my Storage is full.

 

MY QUESTION: Does anybody know how to delete all old Versions of a File in Sharepoint as it is not possible to set Versions to a lower Number then 100

 

Thanks


BRGDS
Jan Held

2 ACCEPTED SOLUTIONS

Accepted Solutions
mardex
Helper II
Helper II

I mean delete with FLOW!!!! not manually


@mardex wrote:

Good day,

 

I have to run a flow each day to update datas. When I run them a new Version of the document is always created.

I have around 24 GB of Datas, Each File multiplied by 100. 
So I have 1,4 TB of data and my Storage is full.

 

MY QUESTION: Does anybody know how to delete all old Versions of a File in Sharepoint as it is not possible to set Versions to a lower Number then 100

 

Thanks


BRGDS
Jan Held


 

View solution in original post

Hi @mardex,

 

Please refer to the following steps to delete the old versions of each file in the SharePoint library:

 

Step 1: Add Get files(properties only) action to get files in the list.

Step 2: Add Send an HTTP request to SharePoint

Method: GET
Uri: _api/web/GetFolderByServerRelativeUrl('Dynamic content of Folder Path')/Files('Dynamic content of File name with extension')/Versions

Annotation 2019-08-29 150852.pngStep 3: Parse JSON, put the body of the previous action into the Content of Parse JSON action, then click the button "Use sample payload" to generate schema to paste the following schema:

{
"type": "object",
"properties": {
"d": {
"type": "object",
"properties": {
"results": {
"type": "array",
"items": {
"type": "object",
"properties": {
"__metadata": {
"type": "object",
"properties": {
"id": {
"type": "string"
},
"uri": {
"type": "string"
},
"type": {
"type": "string"
}
}
},
"CreatedBy": {
"type": "object",
"properties": {
"__deferred": {
"type": "object",
"properties": {
"uri": {
"type": "string"
}
}
}
}
},
"CheckInComment": {
"type": "string"
},
"Created": {
"type": "string"
},
"ID": {
"type": "integer"
},
"IsCurrentVersion": {
"type": "boolean"
},
"Length": {
"type": "string"
},
"Size": {
"type": "integer"
},
"Url": {
"type": "string"
},
"VersionLabel": {
"type": "string"
}
},
"required": [
"__metadata",
"CreatedBy",
"CheckInComment",
"Created",
"ID",
"IsCurrentVersion",
"Length",
"Size",
"Url",
"VersionLabel"
]
}
}
}
}
}
}

 

Annotation 2019-08-29 151226.png

Step 4: Create the other Send an Http request to SharePoint:

Method: DELETE
Uri: _api/web/GetFolderByServerRelativeUrl('Dynamic content of Folder Path')/Files('Dynamic content of File name with extension')/Versions(ID from the previous action)

Please have a try, I hope it can help you.

 

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

22 REPLIES 22
mardex
Helper II
Helper II

I mean delete with FLOW!!!! not manually


@mardex wrote:

Good day,

 

I have to run a flow each day to update datas. When I run them a new Version of the document is always created.

I have around 24 GB of Datas, Each File multiplied by 100. 
So I have 1,4 TB of data and my Storage is full.

 

MY QUESTION: Does anybody know how to delete all old Versions of a File in Sharepoint as it is not possible to set Versions to a lower Number then 100

 

Thanks


BRGDS
Jan Held


 

@mardex 

To delete old versions, you'll need to use the SharePoint HTTP action and call a SharePoint web service.  I can't provide the specifics, but that's the route you'll need to go.  Another way to approach this might be to create a new document (based on the old document including metadata) and delete the old one rather than updating the existing documents in your Flow.

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

thanks, I expected this. So it will be a hell of work for me as a non professional Smiley Sad


@ScottShearer wrote:

@mardex 

To delete old versions, you'll need to use the SharePoint HTTP action and call a SharePoint web service.  I can't provide the specifics, but that's the route you'll need to go.  Another way to approach this might be to create a new document (based on the old document including metadata) and delete the old one rather than updating the existing documents in your Flow.


 

Hi @mardex,

 

Please refer to the following steps to delete the old versions of each file in the SharePoint library:

 

Step 1: Add Get files(properties only) action to get files in the list.

Step 2: Add Send an HTTP request to SharePoint

Method: GET
Uri: _api/web/GetFolderByServerRelativeUrl('Dynamic content of Folder Path')/Files('Dynamic content of File name with extension')/Versions

Annotation 2019-08-29 150852.pngStep 3: Parse JSON, put the body of the previous action into the Content of Parse JSON action, then click the button "Use sample payload" to generate schema to paste the following schema:

{
"type": "object",
"properties": {
"d": {
"type": "object",
"properties": {
"results": {
"type": "array",
"items": {
"type": "object",
"properties": {
"__metadata": {
"type": "object",
"properties": {
"id": {
"type": "string"
},
"uri": {
"type": "string"
},
"type": {
"type": "string"
}
}
},
"CreatedBy": {
"type": "object",
"properties": {
"__deferred": {
"type": "object",
"properties": {
"uri": {
"type": "string"
}
}
}
}
},
"CheckInComment": {
"type": "string"
},
"Created": {
"type": "string"
},
"ID": {
"type": "integer"
},
"IsCurrentVersion": {
"type": "boolean"
},
"Length": {
"type": "string"
},
"Size": {
"type": "integer"
},
"Url": {
"type": "string"
},
"VersionLabel": {
"type": "string"
}
},
"required": [
"__metadata",
"CreatedBy",
"CheckInComment",
"Created",
"ID",
"IsCurrentVersion",
"Length",
"Size",
"Url",
"VersionLabel"
]
}
}
}
}
}
}

 

Annotation 2019-08-29 151226.png

Step 4: Create the other Send an Http request to SharePoint:

Method: DELETE
Uri: _api/web/GetFolderByServerRelativeUrl('Dynamic content of Folder Path')/Files('Dynamic content of File name with extension')/Versions(ID from the previous action)

Please have a try, I hope it can help you.

 

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi there,

 

Is it possible to set this up to on-demand remove all of the previous versions in a selected folder only, rather than daily automation for the whole library?

 

I would like to be able to select a project folder within a library once that project is completed, delete all the previous versions, keeping only the final files and then mark all files in that folder as read only so that no new versions are created if people then go and look at the files as reference for another project.

 

Many thanks

 

Chris

Many thanks

This is exactly what I am looking for, do you have more details you can provide on this or a video you can point me to on how to create this flow?  When I create the Uri there is no dynamic content to choose from.  It seems some steps are missing.  What trigger do you use?  I tried using scheduled once a week.  Also is there a way to keep say 5 versions?

pityman
Helper III
Helper III

This is what i want to do. but the things is I will exceed the 500 Apply to each limitation as I have a lot of files in a folder + subfolders. is there anyone can help?

Hellcat
New Member

PnP PowerShell should become your fried if it is not already.  There a ton of good resources available to answer you requirements or get you headed in the right direction.  Salaudeen Rajack at https://www.sharepointdiary.com/ is an outstanding resource.  He has been very generous in sharing many PnP scripts to accomplish a task, and all of them can be adjusted to do more or less, or become very granular.

 

Hop over to https://www.sharepointdiary.com/ and search for "delete versions" or Google it.  I've modified the available scripts for date ranges, file types, selection by user, operations on specific folders and more.

 

First thing I did was to set max versions to the minimum of 100 in the SharePoint admin center.  100 is as low as they allow you to go.  It would be fantastic if MS would reduce the number to something more reasonable.

 

Next thing was to delete all version of any image file (JPG, TIFF etc.)  There is a script at https://www.sharepointdiary.com/ to delete all versions.  Just modify it for the file type or file extension you want to delete all versions for.

 

Next verify you users are okay to retain 1, 2, 5, 10 versions of an MS Office file type or extension, then modify and run the available script to delete all but "x" number of versions for that file type.  I got rid of many PPTX, DOCX and XLSX version.  Some of the PPTX and DOCX are huge files.

 

Use use an image size reducing app to shrink your pictures, then go back and delete the picture versions.  Irfanview is a great free tool for shrinking images.

 

Have your users reduce the size their PowerPoint files.  The go back and delete old versions again with PS PnP.

 

Once you have your PS scripts tuned they way you need them, schedule them to run daily/weekly/monthly.

 

SharePoint Flows are good but can be a challenge to get right.  For me, PowerShell scripting and automation is the way to go.  Much more intuitive and flexible.  There isn't too much you cannot accomplish with PS.

 

Oh yeah, keep your Recycle Bin and Secondary Recycle Bin emptied on a schedule.  Yes, there is a PS script for that.

 

I recovered 700+ GB by doing the things listed above, and significantly reduced my personal workload by automating with PS.

I was asked where I found the max versions setting.

 

Document library settings cog in upper-right > Library Settings > More Library settings > Versioning settings.

 

Additional info can be found at SharePoint Online: Set Versioning Limit using PowerShell - SharePoint Diary

Hi I am running into an issue when following this example. When i create a library with a few files for testing it worked. When i revert back to the main task of deleting old versions from a library with subfolders i keep being told file error. Am i missing a trick with a setting when it is for a large library?

Many thanks for you help

Assuming you are trying to delete versions with PowerShell and PnP from a library with more than 5k items...  There is a limit to how many items that can be retrieved at one time.  The -PageSize flag to limit the number of items retrieved per-page to less than the 5000-item limit enforced by SharePoint, which cannot be changed.  I usually limit to 2k items per page, which works 99% of the time.  In rare cases where 2k still causes problems I drop it to 500.

Here is a basic example script that deletes all versions for JPG images, modified within the last 60-days, and edited by a particular user.

DO NOT test this on a production site.

I AM NOT responsible for your deleted data, production or otherwise.

# Much credit for this goes to sharepointdiary.com
# https://www.sharepointdiary.com/2018/05/sharepoint-online-delete-version-history-using-pnp-powershell.html

# This script will delete ALL versions of JPG files and leave the current file.

#Declare Variables
# Change "yourdomain" to your actual O365 domain
# Change "yoursite" to your actual SharePoint site name
$SiteURL = "https://yourdomain.sharepoint.com/sites/yoursite"

# If neccessary change "Documents" to the actual name of your library in your site
# "Documents is created by default unless you changed the name during intial site creation
$ListName="Documents"

# Set number of days to query. You can use this to limit how far back to query.  Helpful for huge libraries years old.
# Or omit it altogether to check every file for versions.  Takes a LONG TIME with 500K+ JPGs.
# If you omit the number of days variable, you must also remove "-and ($_.FieldValues.Last_x0020_Modified.ToString() -gt $AfterDate) `" from the WHERE filter below.
$AfterDate = (Get-date).AddDays(-60).ToString('yyyy-MM-dd')

# Counters used for different tasks
$TotalFiles = 0
$TotalVerDeleted = 0
$CurrentCount = 0
$MatchedJpg = 0
 
# Connect to PnP Online
Connect-PnPOnline -Url $SiteURL -Interactive
 
#Get the Context
$Ctx= Get-PnPContext

# Get the List
# List items are counted for the first progress bar
$List =  Get-PnPList -Identity $ListName
 
# Initialize a counter for the first progress bar
$global:counter = 0;

# Get All Items from the List - Include only 'File' object List Items, with 'jpg' extension, after a specified date, and last Edited by a specific user
# Change "someusernameemail*" to a unique username, of someone that edited the JPGs.
# For example, I compress thousands of JPGs so my email address will be the current Editor and I only look for versions to delete of the files I edited.
# You can always remove the Editor filter to check all JPGs in the library for version to delete.
# Set the -PageSize to avoid query problems if your library has more than 5k items.
# Show progress bar as list items are retrieved 2000 items at a time
$ListItems = Get-PnPListItem `
    -List $ListName `
    -PageSize 2000 `
    -ScriptBlock { `
        Param($items) $global:counter += $items.Count; `
        Write-Progress -Id 0 `
            -Activity "Retrieving $ListName list to check for JPG files edited since $AfterDate." `
            -Status "Retrieved $global:Counter of $($List.ItemCount) Items from the $ListName list." `
            -PercentComplete ($global:Counter / ($List.ItemCount) * 100);} | `
    Where {`
        ($_.FileSystemObjectType -eq "File") `
        -and ($_.Fieldvalues["File_x0020_Type"] -eq "jpg") `
        -and ($_.FieldValues.Last_x0020_Modified.ToString() -gt $AfterDate) `
        -and ($_.FieldValues['Editor'].Email -like "someusernameemail*")}

#Number of JPGs that matched the "where" criteria
$MatchedJpg = $ListItems.Count

ForEach ($Item in $ListItems)
{
    $CurrentCount = $CurrentCount + 1
    
    #Get File Versions
    $File = $Item.File
    $Versions = $File.Versions
    $Ctx.Load($File)
    $Ctx.Load($Versions)
    $Ctx.ExecuteQuery()
    $VersionsCount = $Versions.Count

    Write-Progress -Id 1 -ParentID 0 `
        -Activity "Checking $MatchedJpg files for Versions to delete." `
        -Status "Checking file $CurrentCount of $($ListItems.Count)." `
        -PercentComplete ($CurrentCount / ($ListItems.Count) * 100)
     
    If($VersionsCount -gt 0)
    {      
        #Increment counter for total number of files found with Versions
        $TotalFiles = $TotalFiles + 1

        Write-host -f Cyan "`t $TotalFiles Files with Versions to delete so far."
        Write-host -f White "`t Deleting" $Versions.Count "version(s) of:" $File.Name

        For($i=0; $i -lt $Versions.Count; $i++)
        {
            $TotalVerDeleted = $TotalVerDeleted + 1
                       
            write-host -f Magenta "`t Deleting Version:" $Versions[0].VersionLabel

            $Versions[0].DeleteObject()
        }

        $Ctx.ExecuteQuery()

        Write-Host -f White "`t Deleted" $VersionsCount "Version(s) of:" $File.Name "`n"
    }
}

Write-Host -f Cyan `t "Total Versions deleted:" $TotalVerDeleted

Disconnect-PnPOnline

Rookie move on my part.  Replied to myself. ¯\_(ツ)_/¯ 

Assuming you are trying to delete versions with PowerShell and PnP from a library with more than 5k items...  There is a limit to how many items that can be retrieved at one time.  The -PageSize flag to limit the number of items retrieved per-page to less than the 5000-item limit enforced by SharePoint, which cannot be changed.  I usually limit to 2k items per page, which works 99% of the time.  In rare cases where 2k still causes problems I drop it to 500.

Here is a basic example script that deletes all versions for JPG images, modified within the last 60-days, and edited by a particular user.

DO NOT test this on a production site.

I AM NOT responsible for your deleted data, production or otherwise.

# Much credit for this goes to sharepointdiary.com
# https://www.sharepointdiary.com/2018/05/sharepoint-online-delete-version-history-using-pnp-powershell.html

# This script will delete ALL versions of JPG files and leave the current file.
# DO NOT run it on a production site/library if you are required to retain some number of previous versions for whatever reason.

#Declare Variables
# Change "yourdomain" to your actual O365 domain
# Change "yoursite" to your actual SharePoint site name
$SiteURL = "https://yourdomain.sharepoint.com/sites/yoursite"

# If neccessary change "Documents" to the actual name of your library in your site
# "Documents is created by default unless you changed it during intial site creation
$ListName="Documents"

# Set number of days to query. You can use this to limit how far back to query.  Helpful for huge libraries years old.
# Or omit it altogether to check every file for versions.  Takes a LONG TIME with 500K+ JPGs.
# If you omit the number of days variable, you must also remove "-and ($_.FieldValues.Last_x0020_Modified.ToString() -gt $AfterDate) `" from the WHERE filter below.
$AfterDate = (Get-date).AddDays(-60).ToString('yyyy-MM-dd')

# Counters used for different tasks
$TotalFiles = 0
$TotalVerDeleted = 0
$CurrentCount = 0
$MatchedJpg = 0
 
# Connect to PnP Online
Connect-PnPOnline -Url $SiteURL -Interactive
 
#Get the Context
$Ctx= Get-PnPContext

# Get the List
# List items are counted for the first progress bar
$List =  Get-PnPList -Identity $ListName
 
# Initialize a counter for the first progress bar
$global:counter = 0;

# Get All Items from the List - Include only 'File' object List Items, with 'jpg' extension, after a specified date, and last Edited by a specific user
# Change "someusernameemail*" to a unique username, of someone that edited the JPGs.
# For example, I compress thousands of JPGs so my email address will be the current Editor and I only look for versions to delete of the files I edited.
# You can always remove the Editor filter to check all JPGs in the library for version to delete.
# Set the -PageSize to avoid query problems if your library has more than 5k items.
# Show progress bar as list items are retrieved 2000 items at a time
$ListItems = Get-PnPListItem `
    -List $ListName `
    -PageSize 2000 `
    -ScriptBlock { `
        Param($items) $global:counter += $items.Count; `
        Write-Progress -Id 0 `
            -Activity "Retrieving $ListName list to check for JPG files edited since $AfterDate." `
            -Status "Retrieved $global:Counter of $($List.ItemCount) Items from the $ListName list." `
            -PercentComplete ($global:Counter / ($List.ItemCount) * 100);} | `
    Where {`
        ($_.FileSystemObjectType -eq "File") `
        -and ($_.Fieldvalues["File_x0020_Type"] -eq "jpg") `
        -and ($_.FieldValues.Last_x0020_Modified.ToString() -gt $AfterDate) `
        -and ($_.FieldValues['Editor'].Email -like "someusernameemail*")}

#Number of JPGs that matched the "where" criteria
$MatchedJpg = $ListItems.Count

ForEach ($Item in $ListItems)
{
    $CurrentCount = $CurrentCount + 1
    
    #Get File Versions
    $File = $Item.File
    $Versions = $File.Versions
    $Ctx.Load($File)
    $Ctx.Load($Versions)
    $Ctx.ExecuteQuery()
    $VersionsCount = $Versions.Count

    Write-Progress -Id 1 -ParentID 0 `
        -Activity "Checking $MatchedJpg files for Versions to delete." `
        -Status "Checking file $CurrentCount of $($ListItems.Count)." `
        -PercentComplete ($CurrentCount / ($ListItems.Count) * 100)
     
    If($VersionsCount -gt 0)
    {      
        #Increment counter for total number of files found with Versions
        $TotalFiles = $TotalFiles + 1

        Write-host -f Cyan "`t $TotalFiles Files with Versions to delete so far."
        Write-host -f White "`t Deleting" $Versions.Count "version(s) of:" $File.Name

        For($i=0; $i -lt $Versions.Count; $i++)
        {
            $TotalVerDeleted = $TotalVerDeleted + 1
                       
            write-host -f Magenta "`t Deleting Version:" $Versions[0].VersionLabel

            $Versions[0].DeleteObject()
        }

        $Ctx.ExecuteQuery()

        Write-Host -f White "`t Deleted" $VersionsCount "Version(s) of:" $File.Name "`n"
    }
}

Write-Host -f Cyan `t "Total Versions deleted:" $TotalVerDeleted

Disconnect-PnPOnline

 

Hi! [EDITED]

 

After a lot of struggle I found a missing "'" :p.

 

solved!

Method: DELETE
Uri: _api/web/GetFolderByServerRelativeUrl('Dynamic content of Folder Path')/Files('Dynamic content of File name with extension')/Versions(ID from the previous action)

 

This flow is just perfect... but i got a 401 issue on deleting :

{
  "status": 401,
  "message": "401 UNAUTHORIZED\r\nclientRequestId: 67076abb-1ed1-47db-acef-e9df883f2a3e\r\nserviceRequestId: e421a0a0-90aa-6000-414e-4a752a53cc81",
  "source": "https://XXXXXXXXX.sharepoint.com/sites/XXXXXXXX/')/Files('XXXXXXXX.pptx')/Versions(512)",
  "errors": []
}

 

I'm the owner of the Sharepoint... anf of the sharepoint librairy... 😥

Thanks for your advices !

This works awesome for jpg files. How can I make it do all files in a site not just jpg files?

Is there a way to apply this only to files which haven't been used vor let's say 100 days?

 

Thanks!

nashasyraf
New Member

Can anyone help me build a flow with this exact function but for OneDrive for Business?

hello, I'm following this example but....

 

the result of the evaluation of 'foreach' expression '@body('Analize_JSON')?['properties']?['d']?['properties']?['results']' is of type 'Null'. The result must be a valid array.

 

 

Hello, I'm having some trouble with this procedure. I get an error on the second 'Send an HTTP request'. Please see the attachment for the error. Would greatly appreciate any assistance.

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We can't wait to see what you "cook" up! 👨🍳       Power Platform Dev Weekly Celebrate 200th Episode Congratulations to Danish Naglekar, Anwesha Sharma, Matt Beard, Mark Carrington Carl Cookson and the team, as they celebrated the 200th episode of Power Platform Dev Weekly in February!   Click the image below to check out this landmark episode, featuring content from the likes of Nati Turtledove, Matthew Devaney, Inogic, Mohamed Ashiq Faleel, Mike Hartley, Nishant Rana, James Yumnam, Carl Cookson, Yannick Reekmans, Deepesh Somani, and many more.       "Get Started With" Power Platform Shorts Series This month we launched our new 'Get Started With' series on YouTube - a selection of sweet snapshots to keep you in the loop with all the latest Copilot trends that you can try out through advice at Microsoft Learn. Click the image below to check out the entire playlist so far, and don't forget to subscribe to our YouTube channel for all the latest updates.     UPCOMING EVENTS Canadian Power Platform Summit - Vancouver - 16th March 2024 Check out the first ever Canadian Power Platform Summit, which takes place at Microsoft Vancouver office on Saturday 16th March 2024! Get ready to immerse yourself in the ultimate Power Platform experience at the #CPPS24. This event is tailored for makers, developers, students and tech enthusiasts eager to explore the depths of Power Platform technologies. With sessions ranging from beginner-friendly to advanced-intermediate, this event offers a diverse range of insights for attendees of all levels.   There's a great range of speakers, including the likes of Lisa Crosbie, Matthew Devaney, Ulrikke Akerbæk, Oleksandr Olashyn, Mark Smith, Jake Harvey, Manju Gurjar, Adam Tobias, Mats Necker, Natasza Kosakowska, Linn Zaw Win, Salim Adamon, Tomas Prokop, Maxim Nikonov, and many more.   Great work by Chris Piasecki, Éric Sauvé, Nick Doelman, Scott Durow, Victor Dantas and the team for putting this amazing event together. So, whether you're a seasoned pro or a rising star, click the image below to join the Microsoft Community in Canada to gain practical insights, discover real-world examples, and take away actionable skills to boost your expertise.   Business Applications Launch Event - Virtual - 10th April 2024 Registration is now open for the Microsoft Business Applications Launch event which kicks off at 9am PST on Wednesday 10th April 2024. Join Microsoft product leaders and engineers for an in-depth look at the latest news and AI capabilities in Power Platform and #Dynamics365, featuring the likes of Charles Lamanna, Sangya Singh, Julie Strauss, Donald Kossmann, Lori Lamkin, Georg Glantschnig, Mala Anand, Jeff Comstock, and Mike Morton.     Microsoft Fabric - Las Vegas - 26-28th March 2024 Exciting times ahead for the inaugural #MicrosoftFabric Community Conference on March 26-28 at the MGM Grand in Las Vegas! The conference will cover all the latest in analytics, AI, databases, and governance across 150+ sessions, with guest speakers including Arun Ulag, Amir Netz, Jessica Hawk, Eric Boyd, Kim Manis, Adam Saxton, Patrick LeBlanc, Bob Ward, Wangui McKelvey, Wee Hyong T., Justyna Lucznik, Priya Sathy, Mehrnoosh Sameki, Rachel Shepard, Karthik Ravindran, Jason Himmelstein, and many more.   On-site there will be a special Community Lounge, interactive learning labs, plus you'll be able to 'Ask the Experts' all your questions to get help from data, analytics, and AI specialists, including community members and the Fabric Customer Advisory Team. Click the image below to find out more about the ultimate learning event for Microsoft Fabric!   If you'd like to learn how the latest advances in AI and how #MicrosoftCopilot can help you streamline your processes, click the image below to register today!       LATEST COMMUNITY BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Copilot Studio Community Blog Power Pages Community Blog Check out 'Using the Community' for more helpful tips and information: Power Apps, Power Automate, Copilot Studio, Power Pages

Microsoft Power Up program unveils new curriculum and more

  New engaging and cohesive Power Up curriculum The Microsoft Power Up Program – a self-paced upskilling program, launched in 2022 to help non-technical professionals gain marketable skills using the Microsoft Power Platform – takes learning to the next level with a cohesive video-based curriculum that spans only seven weeks. Recognizing the demand for multimedia content, we partnered with Microsoft MVPs Rory Neary and Charlie Phipps to create engaging videos that not only simplify complex concepts, but also make the learner experience more dynamic and immersive. Each course follows the same business through real-world scenarios with demos and hands-on exercises for learners to gain skills and build solutions using Power Apps, Power Automate and Power BI. This structured approach not only enhances comprehension but also equips learners with tangible skills that can be applied immediately in their professional endeavors. By focusing on key areas, the program has been shortened from 12 weeks to seven, saving valuable time without sacrificing quality. Special thanks go to Microsoft Power Platform advocates, April Dunnam and Renee Noble who shared their expertise and to Power Up Program champs who contributed with feedback and reviews over the last 1+ year to make this significant improvement.   Easy access to a comprehensive Development Environment In addition, the program now offers simplified and instant access to a comprehensive development environment for Power Up Program learners to explore and experiment with the Power Platform in a sandbox environment, fostering creativity and innovation.     Introducing App-In-A-Day (AIAD) workshops for Power Up learners As an added incentive, participants of the Microsoft Power Up Program can now sign up for partner-led “App in a Day” virtual workshops. These workshops, conducted by industry experts and Microsoft partners, provide invaluable insights and practical guidance to supplement the core curriculum. By attending these workshops, learners can gain deeper insights into application development and further enhance their skills in leveraging the Power Platform for business solutions. A big shout to our partners that are supporting the Power Up Program and delivering these AIAD workshops: Advaiya, Almato AG, Braintree, Kaispe, Koenig Solutions, PowerApps 911, Pragmatic Works, Smart Consulting.   These enhancements introduced to the Microsoft Power Up Program mark a significant milestone in the ongoing quest to empower individuals with the skills needed to thrive in today’s digital economy. By embracing video-based learning, streamlining the curriculum, and offering personalized experiences, the program continues to set new standards of excellence in virtual education. Sign up today to start your Power Up learning journey (https://aka.ms/PowerUp/)   by Dimpi Gandhi, Principal PM Lead, Power Up ProgramRepost from Microsoft Power Platform Product Blog

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Our team will be reviewing posts using the new "Copilot" label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!The curated gallery is ready for you to experience now, so visit the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community. We can't wait to see what you "cook" up!    

Tuesday Tips: Getting Started in the Community

TUESDAY TIPS is back!   This weekly series of posts is our way of sharing helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! The original run of Tuesday Tips was a highlight of last year, and these all-new Tips will hopefully prove to be just as informative as helpful. We will cover some basics about the Community, a few "insider tips" to make your experience even better, and sharing best practices gleaned from our most active community members and Super Users. Make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   THIS WEEK: I'm Brand New! What Do I Do? The number of new community members we have each week is pretty amazing, and we are so glad to welcome all of you to the Community! You may be wondering. "What do I do? Where do I get started? Will anyone be willing to help me? What I have a question? Help!"   Let's start with this: Welcome to the low-code revolution, and more importantly, welcome to the Power Platform Community! This is a great place to start. Whether you're busy with Power Apps, getting familiar with Power Automate, engaging Copilot Studio, or building in Power Pages, there are a few key places you should check out as you begin your journey: FORUMS: The forums are THE place to ask questions, look at questions asked by other Community members—and see answers and solutions from our Super Users and other helpful people in the Community. Power Apps ForumsPower Automate ForumsCopilot Studio ForumsPower Pages Forums   NEWS & ANNOUNCEMENTS: Our News & Announcements section highlights the newest and greatest updates in the Community, news from the product team, and so much more. It’s updated a few times each week and will also help you find ways to connect with what’s going on in the ever-growing world of Power Platform. Power Apps News & AnnouncementsPower Automate News & AnnouncementsCopilot Studio News & AnnouncementsPower Pages News & Announcements   GALLERIES: The Galleries section of the Community features tons of tips and tricks, features and benefits, and more—through videos created by our Super Users, product teams, and other helpful members of the Community. Power Apps GalleriesPower Automate Galleries Copilot Studio GalleriesPower Pages Galleries BLOGS: The community blogs section is full of handy step-by-step tips from members of the Community—and some of them include detailed answers to some of the questions most frequently asked questions, as well as how they solved a problem they faced. Power Apps Community BlogPower Automate Community BlogCopilot Studio Community BlogPower Pages Community Blog POWER UP PROGRAM: If you’d like to really take a huge step forward in your journey, we recommend checking out the Power Up Program, a Microsoft-sponsored initiative that trains new Power Platform users and has been a huge success since it launched a little over a year ago. There’s a waiting list, so definitely apply soon if you’re interested! Find out more here: Microsoft Power Up Program for career switchers.   There's so much more you'll discover in your Power Platform experience, and this Community is here for YOU! We are glad you've discovered us and can't wait to see where you grow! If you're new to the Community and just getting started, make sure to give this post a kudo and introduce yourself so we can welcome you!

Super User of the Month | Drew Poggemann

As part of a new monthly feature in the Community, we are excited to share that Drew Poggemann is our featured Super User for the month of February 2024. If you've been in the Community for a while, we're sure Drew's name is familiar to you, as he is one of our most active contributors--he's been a Super User for five consecutive seasons!   Since authoring his first reply 5 years ago to his 514th solution authored, Drew has helped countless Community members with his insights and expertise. In addition to being a Super User, Drew is also a User Group leader and a Microsoft MVP. His contributions to our Super User sessions and to the new SUIT program are always welcome--as well as his sense of humor and fun-loving way of sharing what he knows with others.   When Drew is not solving problems and authoring solutions, he's busy overseeing the Solution Architecture team at HBS, specializing in application architecture and business solution strategy--something he's been doing for over 30 years. We are grateful for Drew and the amazing way he has used his talent and skills to help so many others in the Community. If you are part of the SUIT program, you got to hear some great tips from Drew at the first SUIT session--and we know he still has much more to share!You can find him in the Community and on LinkedIn. Thank you for all you do, Drew!

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

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