Showing results for 
Search instead for 
Did you mean: 
Not applicable

Flow Visible to share with No Delete Permission

I am trying to create a Library in Sharepoint which has an approval process using Microsoft Flow. In addition, I would like the users to not be able to delete the content (files) inside the library. 


Unfortunately, whenever I remove the delete permissions from the users, the approval workflow disappears. After reading online and playing around with permissions, I discovered the users must have edit access including delete permissions to see and activate the flow.


Currently, to share the flow with the users, I have the library set as a owner of the flow. 


Is there a way around this? 




Community Support
Community Support

Hi @Anonymous,


Are you using the trigger For a selected item? Does the flow disappear on SharePoint site once you removed the delete permission from the users?

I am afraid that it might be a default behavior that default Edit permissions are needed for users so that they can see and run the flows as expected.

If you need this feature, please submit a request on Flow Ideas Forum, I will suggest other customers who have the same request vote your idea at here:


Best regards,


Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Community Champion
Community Champion

Hey, @Anonymous!

Thank you for posting on the Flow Community Forum! It appears as though would like @v-yamao-msft some more information in order to further assist you properly with your issue. Please share any additional information that was requested in order to decrease the amount of time that it will take for you to be assisted!

Thank you for being an active member of the Flow Community!

Flow Community Manager

- Gabriel
Community Manager
Power Automate | Power Virtual Agents
Super User Program Manager

Not applicable

Hi v-Yamao-msft, 


Yes, I am using the trigger for select item and yes it does disappear when I remove the delete permissions. 


I was wondering if there was a way around it? 


Mahad Khokhar 

Same issue here! please , is there a workaround this limitation?

Advocate I
Advocate I

Same issue for me - how strange it is that in order to run a flow on a SharePoint object, the user needs Edit (or Contribute) permissions. I have document library in which users submit documents for approval (via a Power Automate workflow), but should not be able to delete documents. Unfortunately, due to the users requiring at least 'Contribute' permissions to run flows, I cannot achieve this. Surely this is a bug??

Helpful resources

Power Platform Conf 2022 768x460.jpg

Join us for Microsoft Power Platform Conference

The first Microsoft-sponsored Power Platform Conference is coming in September. 100+ speakers, 150+ sessions, and what's new and next for Power Platform.

New Ideas Forum MPA.jpg

A new place to submit your Ideas for Power Automate

Announcing a new way to share your feedback with the Power Automate Team.

MPA Virtual Workshop Carousel 768x460.png

Register for a Free Workshop

Learn to digitize and optimize business processes and connect all your applications to share data in real time.

MPA Licensing.jpg

Ask your licensing questions at the Power Automate AMA!

Join Priya Kodukula and the licensing team, super users and MVPs to find answers to your questions on Power Automate licensing.

Users online (4,710)