I am trying to create a Library in Sharepoint which has an approval process using Microsoft Flow. In addition, I would like the users to not be able to delete the content (files) inside the library.
Unfortunately, whenever I remove the delete permissions from the users, the approval workflow disappears. After reading online and playing around with permissions, I discovered the users must have edit access including delete permissions to see and activate the flow.
Currently, to share the flow with the users, I have the library set as a owner of the flow.
Is there a way around this?
Are you using the trigger For a selected item? Does the flow disappear on SharePoint site once you removed the delete permission from the users?
I am afraid that it might be a default behavior that default Edit permissions are needed for users so that they can see and run the flows as expected.
If you need this feature, please submit a request on Flow Ideas Forum, I will suggest other customers who have the same request vote your idea at here:
Thank you for posting on the Flow Community Forum! It appears as though would like @v-yamao-msft some more information in order to further assist you properly with your issue. Please share any additional information that was requested in order to decrease the amount of time that it will take for you to be assisted!
Thank you for being an active member of the Flow Community!
Flow Community Manager
Yes, I am using the trigger for select item and yes it does disappear when I remove the delete permissions.
I was wondering if there was a way around it?
Same issue for me - how strange it is that in order to run a flow on a SharePoint object, the user needs Edit (or Contribute) permissions. I have document library in which users submit documents for approval (via a Power Automate workflow), but should not be able to delete documents. Unfortunately, due to the users requiring at least 'Contribute' permissions to run flows, I cannot achieve this. Surely this is a bug??
The first Microsoft-sponsored Power Platform Conference is coming in September. 100+ speakers, 150+ sessions, and what's new and next for Power Platform.
Announcing a new way to share your feedback with the Power Automate Team.
Power Platform release plan for the 2022 release wave 2 describes all new features releasing from October 2022 through March 2023.
Learn to digitize and optimize business processes and connect all your applications to share data in real time.
Join us for two optional days of workshops and a 3-day conference, you can choose from over 130 sessions in multiple tracks and 25 workshops.