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Advocate V
Advocate V

Flow and licensing

Hello experts,

 

Regarding to the new licensing options, I need some clarification.

Let say I have a Flow that reads a SharePoint list, gets members from a Group, and creates 2500 planner tasks assigned to, lets say 200 users.

The flow will run under the service account context, once everyday. How should i license this Flow after 1 October? Do i need to have licenses for all 200 users because I am creating Planner Tasks for each of them? Or do I need one license bound to my service account?

/Magnus

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Dual Super User III
Dual Super User III

If it just creates the Planner task for them then I don't think they would need to be licensed based on what I've seen in the past and in the new announced licensing.  The one spot where you may have an issue is the API limit / 24 hours.  The announced limit is 20.000 API calls. I've got to assume the creation of each planner task would be one API call.  So that's 2,500 X 200 = 500,000 API calls each time the Flow is invoked. MS says they don't intend to cut people off if they use too many calls, but they will be contacting you to change the way you do it or buy additional capacity at those rates. You might have to find a way to either batch them or break them up into several days worth of workload.



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Dual Super User III
Dual Super User III

If it just creates the Planner task for them then I don't think they would need to be licensed based on what I've seen in the past and in the new announced licensing.  The one spot where you may have an issue is the API limit / 24 hours.  The announced limit is 20.000 API calls. I've got to assume the creation of each planner task would be one API call.  So that's 2,500 X 200 = 500,000 API calls each time the Flow is invoked. MS says they don't intend to cut people off if they use too many calls, but they will be contacting you to change the way you do it or buy additional capacity at those rates. You might have to find a way to either batch them or break them up into several days worth of workload.



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