cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
vincetaylor
Helper I
Helper I

Flow keeps losing Excel Table Name

I have several scheduled flows that take data from a Excel Table and use it to update a SharePoint List.

 

One of the flows keeps losing the Table name. When I set up the flow, I enter the table name. I then manually test it and the flow is able to get data from the flow and update SharePoint.

However when it runs on schedule ( as opposed to manual), it fails. Somehow the table name changes from Table1 to a series of hexadecimal characters. See below. Each time I change the table name back to Table1 and test it, it works when manually tested and fails when it runs on schedule.

 

Figure1: Correct Excel Table Name is set up

correct.JPG

 

Figure 2: Excel Table Name has been changed to a series of Hex characters

change.JPG

 

Figure 3: The flow can't find the Table name

error2.JPG

 

Figure 4:  Dynamic action fail error message

error3.JPG

 

 

1 ACCEPTED SOLUTION

Accepted Solutions
DamoBird365
Employee
Employee

Hi @vincetaylor 

 

You’ve just identified the problem right there. You are deleting and recreating the file, therefore the guid of the table will change as it is a new file and therefore a new table. You could use the action get tables and assume the first table in order to get the guid of the new table and populate the action dynamically. 

 

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Cheers,
Damien


P.S. take a look at my new blog here

View solution in original post

21 REPLIES 21
DamoBird365
Employee
Employee

HI @vincetaylor 

 

How are you populating that Table value?  When you get a random GUID like that it would suggest that it cannot find the table you have selected.  Are you supplying the table name dynamically OR have you manually typed it OR have you simply used the drop down to select the table1 (which is usually the default option)?

 

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Cheers,
Damien


P.S. take a look at my new blog here

Hi @DamoBird365 
I usually use the dropdown to select the table. Could this be causing the problem?

CFernandes
Most Valuable Professional
Most Valuable Professional

Hey @vincetaylor ,

 

This is interesting. I see your action return a GUID and this happens if you are not adding any extra columns to the table and changing the worksheets manually. Can you please verify if the table has changed?

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

 

 

@CFernandes 
The excel file is deleted and recreated every day by an automatic process. However no new columns are added , no new tables are created. and the recreated excel file is identical to the old one except that a 1 or 2 rows are added each time it is deleted or recreated. 

vincetaylor
Helper I
Helper I

After it failed the first time, I added the correct table name back using the drop down, it ran succesfully on schedule twice and now it is failing again for the same reason

DamoBird365
Employee
Employee

Hi @vincetaylor 

 

You’ve just identified the problem right there. You are deleting and recreating the file, therefore the guid of the table will change as it is a new file and therefore a new table. You could use the action get tables and assume the first table in order to get the guid of the new table and populate the action dynamically. 

 

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Cheers,
Damien


P.S. take a look at my new blog here

CFernandes
Most Valuable Professional
Most Valuable Professional

If you delete and recreate the Excel file it will be a problem. I think each time you change the file Excel updates the internal GUID of the Excel(Table) and Excel Power Automate uses the GUID and not the Table Name. 

 

Perhaps you might want to use the Excel Script instead of List rows from action and pass data back to Power Automate- Something similar to my blog https://clavinfernandes.wordpress.com/2021/03/07/part-2-pass-data-from-script-to-power-automate/ 

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

@DamoBird365 You pointed me in the right direction. It turns out the excel file was being updated by two different programs, one running at 6am and one at 6pm. Thats why the Guid kept changing. Now that only one process is updating the excel file, there are no more failures. 

DamoBird365
Employee
Employee

Thanks @vincetaylor for coming back and letting me know - glad I was of help 🙂


Cheers,
Damien


P.S. take a look at my new blog here and like & subscribe to my YouTube Channel thanks 😉

Microbes
Resolver I
Resolver I

@DamoBird365 , @vincetaylor ,

I encountered this same issue, but in my case there is only one app/Flow updating Excel file. I have Flow picking file up from Outlook attachment when it comes in and deposits (recreates) file in SP folder. I understand the logic behind the GUID changing when "new" file created (or recreated). However, two aspects of this I don't get 1) why would PA have trigger "When file is created or modified" if the subsequent action failed due to GUID change and 2) I have another Flow that does exactly the same thing for a file that is "recreated" exactly the same way and it never fails.

AJ71
Helper II
Helper II

@DamoBird365  I too have same issue table name keeps dropping out.

I am wondering if you could assist with the next few steps after Get tables.

I am able to get tables. and the run a get rows which is outputing  the data i need but  but after that lose the get row data  inside an apply to each, when trying next steps.

AJ71_0-1653093351548.png

AJ71_2-1653093850241.png

 

Hi @AJ71 

 

You might be best creating a new call for this. Something to try is create your own expression with current item. The column name needs added to the end of the expression. Power Automate won’t show the dynamic values because your table name is dynamic. So it doesn’t know your columns.

 

Try item()?[‘columnname’] for each of your columns.

 

Damien

AJ71
Helper II
Helper II

I  am a persistant bugger and learning as i go.. lol...

I moved the Get tables  further up the  Flow ahead of a few compose actions

AJ71_0-1653117106932.png

I needed to get the Fields from the Get a row WHEN  I used the table name as the table. once I had the fields where I needed, I saved and then cam back in  changed the  table name  to the ID form get tables - That created the apply to each and then it worked because it kept the fields. but if you try to do it with the ID from Get tables   

 

AJ71_2-1653117494663.png

Now seems to be working. 

AJ71
Helper II
Helper II

but if you try to do it with the ID from Get tables it did not work

Hello @DamoBird365 ,

 

I actually have the same problem. When i used the "get table function"  I then can't populate anything in the "create item" section because when you go to the next step and "list rows" it changes to a "apply to each" function.  I know you mentioned to write the action dynamically, how would I do this? 

 

Thank you, 

Hi @DamoBird365 

 

I appreciate all of the help you've given thus far.

 

I just ran into this issue with Power Automate and I'm trying to follow along with the suggestions you've made, but I'm stuck on this step. I'm currently doing the following:

 

1. Get my Table

 

2. Get a row from my table

 

3. Set a variable to the specific cell that I care about

 

Here is a screenshot to further explain what I'm dealing with...

 

dtremmel96_0-1662649010215.png

 

I'm not sure how to implement the item()?['columnname'] expression that you mentioned. As far as I understand it, the Key Column field represents the column I'm looking at, and the key value represents that value I'm looking for to choose the correct row. Would I have to just replace the MRP Controller field with the expression item()?['MRP Controller'] ?

 

(Also, the reason that my variable value is blank is because my original method of getting the variable no longer works with the new changes that I needed to do because of the changing GUID issue.)

 

If I can explain anything else, I will try my best. I'm still not a master of power automate yet, but I feel like I'm right on the cusp of the solution, I just can't figure out where to implement that change you suggested.

 

Any further help would be greatly appreciated! Thank you!

 

- Dylan

Hi @DamoBird365 - I am having the same problem. Mine runs off of a table that deletes and recreates itself daily.
I was using a scheduled flow to get rows in table, and the table name wasn't matching.

I replaced the step "get rows in table" to "get tables." 
Is there another step I need to add to identify the first table? I'm not sure what "assume the first table" means.

The flow uses Excel data to update values in a SharePoint list.

amulhearn0207_0-1679665903001.png


THANK YOU!



I also faced this issue - here is the fix

 

When you specify the table within the "List Rows Present In Table" action in Flow, select the Custom option in the Table property and just type in the exact name of the table in excel - this forces the action to uses the table name not the GUID for the table name.

If you delete and replace the excel file, the flow will still work as long as you have the same table name within Excel

DO NOT SELECT THE NAME FROM THE TABLE DROPDOWN or it wont work (it will use a guid rather than the table name)

I lost countless hours of sleep before I discovered this trick

Give me a thumbs up if this works for you 

This is the perfect solution- if you just manually input the table's name it will force PA to use the actual name instead of ID.

Thanks for sharing this

Helpful resources

Announcements

Summer of Solutions | Week 3 Results | Win free tickets to the Power Platform Conference

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22  

Copilot Cookbook Challenge | WINNERS ANNOUNCED | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge random winners have been selected for the Challenge.  Thank you to everyone who participated in this challenge.    Copilot Cookbook Gallery:Power Apps Cookbook Gallery: 1. @swaminawale  1. @renatoromao     2.  @SpongYe  2.   @nickpotts10  *Please note if for any reason a winner declines, we will have another random drawing.   Check out all of the Cookbook Submissions: 1. Copilot Studio Cookbook Gallery: https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30WINNERS ANNOUNCED - JULY 8th     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge. Early Bird Submissions: @renato Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  n/a2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a     Week 3 Results:  Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Parul_Yadav_Neo1. n/a2. SpongYe2. n/a3. n/a3. n/a4. n/a4. n/a5. n/a5. n/a   Week 4 Results:  Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. @nickpotts10  1. @ShrushtiShah  2. @Suniti_0020 2. @swaminawale 3. n/a3. @farukhis786 4. n/a4. @ManishSolanki  5. n/a5.  n/a

Important Update for Community Platform Access | READ ONLY July 16-22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Tuesday Tip | How to Become a Community Blog Author

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   This Week's Topic: How to Become a Community Blog Author We want YOU to be part of the community blog! Sharing your knowledge of Power Platform is an essential part of our community! Here's why:   It helps create a vibrant and dynamic community of makers who can learn from each other’s experiences and insights.It provides a platform for collaboration and innovation, where members can share their ideas and work together to develop new solutions.It helps promote Power Platform by showcasing its capabilities and real-world applications.It helps build trust and credibility in the community because you are providing valuable information and resources your fellow community members can use to improve their skills and knowledge. By sharing your knowledge of Power Platform in the community blog, you help us create a more engaged and informed community, better equipped to tackle complex challenges. To get started with blogging across the Power Platform communities, please visit the following links:   Power Apps: https://powerusers.microsoft.com/t5/Power-Apps-Community-Blog/bg-p/PowerAppsBlog Power Automate: https://powerusers.microsoft.com/t5/Power-Automate-Community-Blog/bg-p/MPABlog Copilot Studios: https://powerusers.microsoft.com/t5/Power-Virtual-Agents-Community/bg-p/PVACommunityBlogPower Pages: https://powerusers.microsoft.com/t5/Power-Pages-Community-Blog/bg-p/mpp_blog   When you follow the link, look for a button like the one below on the right rail of your community blog, and let us know you're interested. We can't wait to connect with you and help you get started. Thanks for being part of our incredible community--and thanks for becoming part of the community blog!  

June 2024 Community Newsletter

It's time for the June Community Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members.   If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond.    COMMUNITY HIGHLIGHTS   Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzcreativeopinionExpiscornovus Fubar AmikNived_NambiarPstork1OliverRodriguesmmbr1606ManishSolankifernandosilvaragavanrajanBCBuizerExpiscornovusrenatoromaoLucas001timlAlexEncodianViswavEmadBeshaiDBO_DVDeenujiUmiantaChrist0fGochixVishnuReddy1997citron-trucmandelaVishalJhaverieetuRoboJohanTprathyooanandm08VictorIvanidzenicoxrfm1964shashankbhidepaulbeck1 rpaa   LATEST NEWS Summer of Solutions 2024 The Summer of Solutions challenge kicked off this month - an amazing Microsoft Community initiative to win free tickets to the Power Platform Community Conferencethis September in Las Vegas. The challenge is NOW OPEN to all #PowerPlatform community members and will consist of four weekly entry periods until July 14th, 2024. Click the image below to find out more on how you can win free tickets to #PPCC24 by entering the Summer of Solutions TODAY!   Microsoft Customer Stories We're constantly working with an array of great businesses across the globe to assist them in taking advantage of the latest business applications technology. If you'd like to find out more about their low code journeys, click the image below to view our playlist of Customer Stories to discover how Accenture, Lumen Technologies, Cineplex, and many more, are streamlining their business processes with Microsoft Power Platform.     Microsoft Leap Program Have you heard of Microsoft Leap - a global program designed to recruit, develop, and upskill unconventional talent for careers in the tech space. Microsoft Leap organizes a number of pathways into the industry, including the recent "NFL Legend Cohort - Technical Program Management" run jointly with the NFL Player Care Foundation (PCF) who are dedicated to helping retired players improve their quality of life. Click the image below to find out more about the great day shared at the Redmond campus and be sure to visit the Microsoft Leap website to discover how this amazing initiative is helping re-launch the lives of countless individuals. www.leap.microsoft.com       UPCOMING EVENTS Biz Apps Partner Summit | Seattle | July 24-25 It's not long now until the Biz Apps Partner Summit, which takes place at the Hilton Bellevue in Seattle on July 24-25, 2024. This event is the perfect place to network, connect, and learn how to scale your Microsoft practice, drive profitable revenue, and dazzle your customers! There's a great selection of speakers, including the likes of Tom Patterson, Donald Kossmann Joseph Corigliano, Cecilia Flombaum, Peter Jensen, John Siefert, Becky Lymberis, Daniel Rippey, and many more. Click the image below to find out more and register today!     TechCon365 & Power Platform Conference | D.C. | August 12-16 Things are hotting up for the next TechCon365 & PWRCON Conference in Washington D.C. on August 12-16, 2024. Featuring the likes of Tamara Bredemus, Sunny Eltepu, Lindsay Shelton, Brian Alderman, Daniel Glenn, Julie Turner, Jim Novak, John White, Jason Himmelstein, Luc Labelle, Emily Mancini, MVP, UXMC, Fabian Williams, Emma Wiehe,and many more, this is the perfect event for those that are looking to gain invaluable insights from industry experts. Click the image below to grab your tickets today!     Power Platform Community Conference | Vegas | Sept. 18-20th Are you ready to come and join the fun in Las Vegas this September at PPCC24? This event is the perfect place to connect with fellow business applications enthusiasts and share your knowledge with the worldwide Microsoft Community. Now's your chance to hold all the aces. Just click the image below to find out more and we hope to see you go ALL-IN this September in Las Vegas!     For more events, click the image below to visit the Community Days website.  

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Top Solution Authors
Users online (2,876)