cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Flow not always triggering on moved files in Sharepoint

Hi. I have two relatively simple flows that watch folders for files, trigger an approval, move the file when approved and then triggers another approval.

 

The first flow works and moves the files as expected.

 

The second flow sometimes fires  and sometimes does not fire and I cannot figure out what is different: the files are generally Excel or PDFs, they are small in size and there doesn't appear to be anything different about which ones work and which ones do not work.  When the second flow fires it completes successfully. The second flow is not failing; it is not always firing. Any suggestions?

 

Flow 1 (works)

InkedCapture1_LI.jpg

 

Flow 2 (doesn't always fire)

Capture2.PNG

12 REPLIES 12
v-bacao-msft
Community Support
Community Support

Hi @Anonymous,

 

It seems that there is no difference between the two Flows in the configuration.

The first thing I can think of is the way the files are created.

Whether you upload the file directly or create a new file in the folder, this may affect the triggering of Flow.

The second possibility is that the Environment in which the two Flows are located is different, so there are some differences when monitoring whether new files are created.

In addition, it may be that the second Flow trigger waits for a long time, so the feeling is not triggered. You can check the run history to see if Flow is triggered whenever a new file is created, although it takes a long time. .

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Anonymous
Not applicable

Hi. To clarify, the primary difference is that files are being manually saved or copied to the folder that Flow 1 is monitoring, whereas the files are being moved by Flow 1 to the second folder being monitored by Flow 2; normally that is the only way files get to the second folder. Thus the question: why does Flow 2 trigger sometimes --- but not every time --- that Flow 1 moves a file?

Anonymous
Not applicable

I continue to observe instances of the second flow not firing. Perhaps I am missing something obvious: if the second flow is running every five minutes (like normal) and a file with a modify date of one week ago is moved from Flow 1 to the folder that Flow 2 is monitoring, should it fire?  Is the trigger looking at the date of the file or is it looking for new files in the folder since it last ran (i.e. five minutes previously)?

sacreberlingot
Frequent Visitor

Hello rsovitzky

 

More than 1 year later I just designed a similar circuit and met with the same problem:

manually drop file into a folder , then 1st approval flow is triggered to move the file into a designated folder; then the 2nd approval flow should be trigger...but it doesn't, while if the file is manually dropped into the 2nd folder, the flow is triggered.

 

Did you have a chance to find a cure for this? Or the process has to be redesigned?

 

Thank you!

 

 

One option for a redesign would be to have the first Flow triggering the second flow directly using an HTTP call:

 

https://flow.microsoft.com/en-us/blog/build-nested-flows/

 

This would make the second flow run 'active' rather than passive.

 

 

Anonymous
Not applicable

Thank you for the suggestion. I will give it a try.

Thank you for the suggestion.

For some reason I do not have the HTTP request connector. (sorry am extra newbie to this)

 

For some reason the 2 flows are working now (that is when the file is added into the folder by Flow A, Flow B is triggered).

I suspect the reason why it did not work at first is that: the approver in Flow A (an approval flow) was not signed into Office 365 when approving it. 

But for certain it works now when the approver approves in an 365 environment.

 

Thanks

 

 

Did you ever get a solution for this?  I am having a similar issue where moved files don't trigger my trigger, but newly created ones do.

Hi NotGreg, 

 

Yes my 2 flows are ok now.

I can't be sure of what has fixed it, but suspect it's one or both of the following:

(1) the folders need to have located in different libraries. I had to created a different library - folder for Flow 1; then when Flow 1 finishes running, the file is moved to another folder in a different library, where Flow 2 will pick up (by when files is created or modified)

 

(2) the approver in flow 1 has to be signed into Office 365.

 

Hope it works for you. Good luck.

@sacreberlingot hmm interesting...thanks for the feedback

 

My folders are all in the same folders.  So 4 subfolders and I guess power automate doesn't allow for that.

 

I'm not 100% sure how I will get the folders separated properly, but something to look into.

 

Thanks

sacreberlingot
Frequent Visitor

Hi, 

I think this problem can be fixed by modifying the last step of Flow-1 to "Create file". Since the trigger of  Flow-2 is "when file is created/modified", the file that is "moved" will not always trigger.

My Flow-2 has been triggering fine since i changed last step of Flow-1 to "create" from "Move"...maybe "update file" could work, too?

has this been ever resolved?

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (4,886)