cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Bahalzamon
Advocate III
Advocate III

For Each with a Filter into Excel

I am attempting create several tables of information into Excel through Power Automate.

I have a main export example below:

Bahalzamon_0-1675737994436.png

 

I am looking to create 2 additional tables from this type of data. I am wanting to create the 2 types of tables dynamically as the number of activities are not always 9, there can be any number and the same with status's.

Bahalzamon_1-1675738183792.png

Bahalzamon_2-1675738250622.png

 

What I originally attempted was an array of all the activities then a union on itself to get the unique values. Then a for each on that unique valued array applied to the arrayed list of records and a length on the filtered items to get the totals.

Bahalzamon_3-1675738502739.png

 

I am wondering 2 things.

  1. Is there a better way? Like a way to have Excel do it or some action I don't know about.
    1. If so, some direction or link to a resource. 🙂
  2. If I am going down the correct path how do I complete my task as I am unsure how to call these values as the OOB option doesn't show the options I need so I must type things in manually and I am obviously typing it in incorrectly.

 

 

 

2 ACCEPTED SOLUTIONS

Accepted Solutions
Chriddle
Solution Sage
Solution Sage

xpath has a count function that fits well here:

  1. For simplicity, the data here is in a compose action
  2. Convert data to XML
  3. Get all activities
  4. Make them unique
  5. Let xpath do the count of each activity in a Select action

Chriddle_0-1675767445419.png

 

Data: Compose action

[
	{"Member": "John", "Activity": "Activity 1", "Date": "12/2/2022", "Status": "Scheduled"},
	{"Member": "Jim", "Activity": "Activity 2", "Date": "12/2/2022", "Status": "Started"},
	{"Member": "Bill", "Activity": "Activity 1", "Date": "12/2/2022", "Status": "Scheduled"},
	{"Member": "Smith", "Activity": "Activity 1", "Date": "12/2/2022", "Status": "Scheduled"},
	{"Member": "John", "Activity": "Activity 3", "Date": "12/2/2022", "Status": "On Hold"},
	{"Member": "Jim", "Activity": "Activity 4", "Date": "12/2/2022", "Status": "Started"},
	{"Member": "Bill", "Activity": "Activity 1", "Date": "12/2/2022", "Status": "Scheduled"},
	{"Member": "Smith", "Activity": "Activity 1", "Date": "12/2/2022", "Status": "Scheduled"},
	{"Member": "John", "Activity": "Activity 1", "Date": "12/2/2022", "Status": "Scheduled"},
	{"Member": "Jim", "Activity": "Activity 4", "Date": "12/2/2022", "Status": "On Hold"},
	{"Member": "Bill", "Activity": "Activity 2", "Date": "12/2/2022", "Status": "On Hold"},
	{"Member": "Smith", "Activity": "Activity 1", "Date": "12/2/2022", "Status": "Scheduled"},
	{"Member": "John", "Activity": "Activity 3", "Date": "12/2/2022", "Status": "Scheduled"},
	{"Member": "Jim", "Activity": "Activity 1", "Date": "12/2/2022", "Status": "Scheduled"},
	{"Member": "Bill", "Activity": "Activity 1", "Date": "12/2/2022", "Status": "Scheduled"},
	{"Member": "Smith", "Activity": "Activity 2", "Date": "12/2/2022", "Status": "Started"}
]

 

DataXML: Compose action with expression

xml(
	json(
		concat(
			'{"root":{"obj":',
			outputs('Data'),
			'}}')
	)
)

 

Activities: Select action

From:

 @{outputs('Data')}

Map (Switch Map to text mode):

 item()?['Activity']

 

UniqueActivities: Compose action with expression:

union(
	body('Activities'),
	skip(createArray(0), 1)
)

 

ActivityCount: Select action

From:

@{outputs('UniqueActivities')}

Map:

Key: Activity

Value: item() 

-

Key: Count

Value: 

xpath(
	outputs('DataXML'),
	concat(
		'count(//Activity[text()="',
		item(),
		'"])'
	)
)

 

Output:

[
  {
    "Activity": "Activity 1",
    "Count": 9
  },
  {
    "Activity": "Activity 2",
    "Count": 3
  },
  {
    "Activity": "Activity 3",
    "Count": 2
  },
  {
    "Activity": "Activity 4",
    "Count": 2
  }
]

 

View solution in original post

Chriddle
Solution Sage
Solution Sage

I've been playing Flow Golf with my flow above and here's my hole-in-one (action). 😉
Same idea but using xpath to create the Activity array and inserting it directly into the Select's From.

Also moving the conversion to XML into the expressions.

 

Chriddle_1-1675775755946.png

 

From: 

 

@{union(
	xpath(
		xml(
			json(
				concat(
					'{"root":{"obj":',
					outputs('Data'),
					'}}'
				)
			)
		),
		'//Activity/text()'
	),
	skip(createArray(0), 1)
)}

 

 

 

 

 

Map (text mode):

 

{
  "Activity": @{item()},
  "Count": @{xpath(
	xml(
		json(
			concat(
				'{"root":{"obj":',
				outputs('Data'),
				'}}')
		)
	),
	concat(
		'count(//Activity[text()="',
		item(),
		'"])'
	)
)}
}

 

 

 

 

 

  

View solution in original post

6 REPLIES 6
v-dezhili-msft
Microsoft
Microsoft

Hi @Bahalzamon ,

 

Please can you tell me how many records are there in your excel table.
If you have more than 256 records, you can turn on the Pagination setting.
I have a simple test for your reference.

vdezhilimsft_6-1675752208062.png

 

vdezhilimsft_0-1675751909095.png

vdezhilimsft_1-1675751950892.png

vdezhilimsft_2-1675752023989.png

vdezhilimsft_3-1675752110893.png

vdezhilimsft_4-1675752146615.png

vdezhilimsft_5-1675752175240.png

 

Best Regards,

Dezhi

 

 

 

Chriddle
Solution Sage
Solution Sage

xpath has a count function that fits well here:

  1. For simplicity, the data here is in a compose action
  2. Convert data to XML
  3. Get all activities
  4. Make them unique
  5. Let xpath do the count of each activity in a Select action

Chriddle_0-1675767445419.png

 

Data: Compose action

[
	{"Member": "John", "Activity": "Activity 1", "Date": "12/2/2022", "Status": "Scheduled"},
	{"Member": "Jim", "Activity": "Activity 2", "Date": "12/2/2022", "Status": "Started"},
	{"Member": "Bill", "Activity": "Activity 1", "Date": "12/2/2022", "Status": "Scheduled"},
	{"Member": "Smith", "Activity": "Activity 1", "Date": "12/2/2022", "Status": "Scheduled"},
	{"Member": "John", "Activity": "Activity 3", "Date": "12/2/2022", "Status": "On Hold"},
	{"Member": "Jim", "Activity": "Activity 4", "Date": "12/2/2022", "Status": "Started"},
	{"Member": "Bill", "Activity": "Activity 1", "Date": "12/2/2022", "Status": "Scheduled"},
	{"Member": "Smith", "Activity": "Activity 1", "Date": "12/2/2022", "Status": "Scheduled"},
	{"Member": "John", "Activity": "Activity 1", "Date": "12/2/2022", "Status": "Scheduled"},
	{"Member": "Jim", "Activity": "Activity 4", "Date": "12/2/2022", "Status": "On Hold"},
	{"Member": "Bill", "Activity": "Activity 2", "Date": "12/2/2022", "Status": "On Hold"},
	{"Member": "Smith", "Activity": "Activity 1", "Date": "12/2/2022", "Status": "Scheduled"},
	{"Member": "John", "Activity": "Activity 3", "Date": "12/2/2022", "Status": "Scheduled"},
	{"Member": "Jim", "Activity": "Activity 1", "Date": "12/2/2022", "Status": "Scheduled"},
	{"Member": "Bill", "Activity": "Activity 1", "Date": "12/2/2022", "Status": "Scheduled"},
	{"Member": "Smith", "Activity": "Activity 2", "Date": "12/2/2022", "Status": "Started"}
]

 

DataXML: Compose action with expression

xml(
	json(
		concat(
			'{"root":{"obj":',
			outputs('Data'),
			'}}')
	)
)

 

Activities: Select action

From:

 @{outputs('Data')}

Map (Switch Map to text mode):

 item()?['Activity']

 

UniqueActivities: Compose action with expression:

union(
	body('Activities'),
	skip(createArray(0), 1)
)

 

ActivityCount: Select action

From:

@{outputs('UniqueActivities')}

Map:

Key: Activity

Value: item() 

-

Key: Count

Value: 

xpath(
	outputs('DataXML'),
	concat(
		'count(//Activity[text()="',
		item(),
		'"])'
	)
)

 

Output:

[
  {
    "Activity": "Activity 1",
    "Count": 9
  },
  {
    "Activity": "Activity 2",
    "Count": 3
  },
  {
    "Activity": "Activity 3",
    "Count": 2
  },
  {
    "Activity": "Activity 4",
    "Count": 2
  }
]

 

Chriddle
Solution Sage
Solution Sage

I've been playing Flow Golf with my flow above and here's my hole-in-one (action). 😉
Same idea but using xpath to create the Activity array and inserting it directly into the Select's From.

Also moving the conversion to XML into the expressions.

 

Chriddle_1-1675775755946.png

 

From: 

 

@{union(
	xpath(
		xml(
			json(
				concat(
					'{"root":{"obj":',
					outputs('Data'),
					'}}'
				)
			)
		),
		'//Activity/text()'
	),
	skip(createArray(0), 1)
)}

 

 

 

 

 

Map (text mode):

 

{
  "Activity": @{item()},
  "Count": @{xpath(
	xml(
		json(
			concat(
				'{"root":{"obj":',
				outputs('Data'),
				'}}')
		)
	),
	concat(
		'count(//Activity[text()="',
		item(),
		'"])'
	)
)}
}

 

 

 

 

 

  

That is incredibly impressive. I thought I understood Power Advanced pretty well, after seeing this that's a nope lol

Really easy to update based on the column name.

 

Just updating the tableActivity to the column I want to track and it spits out the totals.

union(xpath(xml(json(concat('{"root":{"obj":', variables('serviceArray'), '}}'))), '//tableActivity/text()'), skip(createArray(0), 1))

xpath(xml(json(concat('{"root":{"obj":', variables('serviceArray'), '}}'))), concat('count(//tableActivity[text()="', item(), '"])'))

 

Chriddle
Solution Sage
Solution Sage

Thx @Bahalzamon 

Since I was curious about how to create tables dynamically, I tried to complete your task.

You can extend this by adding more col names to the input array of "Apply to each CountCol".

This flow assumes that an empty "CountSheet" sheet exists in Excel.

 

Overall flow

Chriddle_0-1675843285806.png 

 

Caluculate counts and create tables

By the way, I'm looking for a better way to calculate the table range.

Do you know how to avoid letters in these areas (or a more elegant way to calculate them?)

Chriddle_4-1675843770534.png

Counts

From:

 

union(
	xpath(
		xml(
			json(
				concat(
					'{"root":{"obj":',
					outputs('Data'),
					'}}'
				)
			)
		),
		concat(
			'//',
			items('Apply_to_each_CountCol'),
			'/text()'
		)
	),
	skip(createArray(0), 1)
)

 

Map:

 

{
  "@{items('Apply_to_each_CountCol')}": @{item()},
  "Count": @{xpath(
	xml(
		json(
			concat(
				'{"root":{"obj":',
				outputs('Data'),
				'}}')
		)
	),
	concat(
		'count(//',
		items('Apply_to_each_CountCol'),
		'[text()="',
		item(),
		'"])'
	)
)}
}

 

 

Add count rows

Chriddle_6-1675845247608.png

 

@Chriddle  Yeah I have a table in Excel that I clear out then repopulate with the data you helped be organize. I then run some scripts I made in the Excel file to create some graphs and then save them into a document for reporting.

 

I am off to look how to create a copy of the excel file to then do the work in it then delete it using the original as a template as the process of deleting and adding is slow which there is a possibility of multiple people doing it at the same time which will definitely throw the results off lol

 

Thank you again, it was a huge help. 🙂

Helpful resources

Announcements

Power Platform Connections - Episode 7 | March 30, 2023

Episode Seven of Power Platform Connections sees David Warner and Hugo Bernier talk to Dian Taylor, alongside the latest news, product reviews, and community blogs.     Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show.  

Announcing | Super Users - 2023 Season 1

Super Users – 2023 Season 1    We are excited to kick off the Power Users Super User Program for 2023 - Season 1.  The Power Platform Super Users have done an amazing job in keeping the Power Platform communities helpful, accurate and responsive. We would like to send these amazing folks a big THANK YOU for their efforts.      Super User Season 1 | Contributions July 1, 2022 – December 31, 2022  Super User Season 2 | Contributions January 1, 2023 – June 30, 2023    Curious what a Super User is? Super Users are especially active community members who are eager to help others with their community questions. There are 2 Super User seasons in a year, and we monitor the community for new potential Super Users at the end of each season. Super Users are recognized in the community with both a rank name and icon next to their username, and a seasonal badge on their profile.  Power Apps  Power Automate  Power Virtual Agents  Power Pages  Pstork1*  Pstork1*  Pstork1*  OliverRodrigues  BCBuizer  Expiscornovus*  Expiscornovus*  ragavanrajan  AhmedSalih  grantjenkins  renatoromao    Mira_Ghaly*  Mira_Ghaly*      Sundeep_Malik*  Sundeep_Malik*      SudeepGhatakNZ*  SudeepGhatakNZ*      StretchFredrik*  StretchFredrik*      365-Assist*  365-Assist*      cha_cha  ekarim2020      timl  Hardesh15      iAm_ManCat  annajhaveri      SebS  Rhiassuring      LaurensM  abm      TheRobRush  Ankesh_49      WiZey  lbendlin      Nogueira1306  Kaif_Siddique      victorcp  RobElliott      dpoggemann  srduval      SBax  CFernandes      Roverandom  schwibach      Akser  CraigStewart      PowerRanger  MichaelAnnis      subsguts  David_MA      EricRegnier  edgonzales      zmansuri  GeorgiosG      ChrisPiasecki  ryule      AmDev  fchopo      phipps0218  tom_riha      theapurva  takolota     Akash17  momlo     BCLS776  Shuvam-rpa     rampprakash  ScottShearer     Rusk  ChristianAbata     cchannon  Koen5     a33ik  Heartholme     AaronKnox  okeks      Matren   David_MA     Alex_10        Jeff_Thorpe        poweractivate        Ramole        DianaBirkelbach        DavidZoon        AJ_Z        PriyankaGeethik        BrianS        StalinPonnusamy        HamidBee        CNT        Anonymous_Hippo        Anchov        KeithAtherton        alaabitar        Tolu_Victor        KRider        sperry1625        IPC_ahaas      zuurg    rubin_boer   cwebb365   Dorrinda   G1124   Gabibalaban   Manan-Malhotra   jcfDaniel   WarrenBelz   Waegemma   drrickryp   GuidoPreite    If an * is at the end of a user's name this means they are a Multi Super User, in more than one community. Please note this is not the final list, as we are pending a few acceptances.  Once they are received the list will be updated. 

Register now for the Business Applications Launch Event | Tuesday, April 4, 2023

Join us for an in-depth look into the latest updates across Microsoft Dynamics 365 and Microsoft Power Platform that are helping businesses overcome their biggest challenges today.   Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating, and creating using AI-powered capabilities, driving productivity with automation—and building towards future growth with today’s leading technology.   Microsoft leaders and experts will guide you through the full 2023 release wave 1 and how these advancements will help you: Expand visibility, reduce time, and enhance creativity in your departments and teams with unified, AI-powered capabilities.Empower your employees to focus on revenue-generating tasks while automating repetitive tasks.Connect people, data, and processes across your organization with modern collaboration tools.Innovate without limits using the latest in low-code development, including new GPT-powered capabilities.    Click Here to Register Today!    

Check out the new Power Platform Communities Front Door Experience!

We are excited to share the ‘Power Platform Communities Front Door’ experience with you!   Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well.   Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities.     Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform.      Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.

Microsoft Power Platform Conference | Registration Open | Oct. 3-5 2023

We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida.   Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more.   Register today: https://www.powerplatformconf.com/   

Users online (3,617)