Solved: Get and create events in a shared calendars

NicoleE · ‎02-25-2022

Hello,

We want to get and create Events on Outlook 365 Calendars.

First I created and got events on my own calendars. There is no problem to do this.

But we want to create and get events on other calendars : it could be a shared calendar of my colleague or a Internet calendar of a customer.

Is it possible to create and get events on a shared calendar in the same tenant?
How can we do that?
If we must use an API, could you give his name and how to do that?
Is there a solution to get events from a shared internet calendar?

Thank you very much for your help

Nicole

Mister_Shaik · ‎02-26-2022

Hi @NicoleE ,

When you want to use outlook event based actions, the dropdown for calendar selection will always show the calendars that are already present in your outlook calendars section.

So if you want to see the Shared mailbox's calendar in the outlook action dropdown, then you'll have to first add the shared mailbox calendar to your outlook. After which you can do the exact same process you did for retrieving your personal calendar events.

Here's how you can add a Shared mailbox's calendar to your outlook,

Open outlook on web "outlook.office.com", from right top, click on your profile image and select "open another mailbox"
Enter your mailbox address and hit "open". This will open the outlook of Shared mailbox
Now select the calendar icon to access Shared mailbox's calendars
Select the ellipses on calendar and select "Sharing and Permissions"
In the popup, enter your email and give the relevant access, then hit "Share" - edit access, in case you want to create events
Now switch back to your personal outlook inbox, you should find an email invite with option to accept the calendar
Now you should be able to use the Shared mailbox calendar in your flow!

Hope this helps 🙂

Kind Regards,

Shaik Sha
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View solution in original post

Mister_Shaik · ‎02-26-2022

Hi @NicoleE ,

When you want to use outlook event based actions, the dropdown for calendar selection will always show the calendars that are already present in your outlook calendars section.

So if you want to see the Shared mailbox's calendar in the outlook action dropdown, then you'll have to first add the shared mailbox calendar to your outlook. After which you can do the exact same process you did for retrieving your personal calendar events.

Here's how you can add a Shared mailbox's calendar to your outlook,

Open outlook on web "outlook.office.com", from right top, click on your profile image and select "open another mailbox"
Enter your mailbox address and hit "open". This will open the outlook of Shared mailbox
Now select the calendar icon to access Shared mailbox's calendars
Select the ellipses on calendar and select "Sharing and Permissions"
In the popup, enter your email and give the relevant access, then hit "Share" - edit access, in case you want to create events
Now switch back to your personal outlook inbox, you should find an email invite with option to accept the calendar
Now you should be able to use the Shared mailbox calendar in your flow!

Hope this helps 🙂

Kind Regards,

Shaik Sha
________________________________________________________________________
If I have answered your question, please mark the post as Solved.
If you like my response, please give it a Thumbs Up.

NicoleE · ‎02-28-2022

Hi @Mister_Shaik

Thank you very much for your help.

With your advises I could get informations from shared calendars.

Nicole

lamysroe · ‎05-05-2022

@Mister_Shaik What are the steps you have prior to 'Get Events (4)'? I have a shared mailbox and calendar, but still can't get the shared calendar to come up in Get Events.

Mister_Shaik · ‎05-05-2022

@lamysroe ,

Steps 1~ 5 are for the mailbox owner to share the calendar with you. Once it's shared, you need to add the calendar to your outlook by clicking on "Accept" and adding the calendar.

If you've added the calendar successfully, then you should be able to see it in your outlook. Once that's done, the calendar would definitely show up in the "Get Events" action. If it's not reflecting, you can probably try running through the steps again.

lamysroe · ‎05-06-2022

@Mister_Shaik Do you know if this will work with a room or resource calendar that was shared to Delegate permission?

Mister_Shaik · ‎05-06-2022

@lamysroe Yes, it should work with even a room or resource calendar - as long as you have proper permission on it.

keepitsimple · ‎05-10-2022

Hello,

Does this need a shared mailbox to work? Can't it be used on a calendar that I created on my mailbox, but I shared it with others with fill access. I have a flow on that calendar that get or create events on it. However, the flow fails when someone else tries to run it. Please let me know if there is a solution to this issue.

Thanks

Mister_Shaik · ‎05-10-2022

Hi @keepitsimple ,

The same steps can be used to share your personal calendar and allow others to create/read events on your calendar. If they're unable to run it, make sure you've given proper access to them. If they're not able to see your calendar in the action dropdown, then they probably haven't added the shared calendar to their outlook (Step 6).

Here's a screenshot from the one I've tried,

Awinad · ‎02-18-2023

Hi @Mister_Shaik - this is great. I ran into the following problem: Any event I create this way shows up in the calendar under my calendar's list, BUT it's never appearing/I can't see it in the group calendar in my outlook. Does this depend on how it was shared (permissions)? Or is there some setting in the Create event step that needs to be changed?