cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
rhiheu
Advocate III
Advocate III

Get file content irrelevant of file type/file extension

Hi,

Is it possible to get a file content (stored as a pdf, jpg, png or doc in a folder in SharePoint online) irrelevant of it's file extension?

I have a flow trigger when a new item is created in a SharePoint online list. It will hopefully pull through a guide file and attach it to an email. It works when getting file contents using the file path if it's just one file extension type e.g. when it's told to fetch /SharePointFolderpath/Guide_[guideID].pdf where [guideID] is a Dynamic content field in the initial SharePoint list item submission that triggered the flow. This opens fine in the email generated by the flow. The trouble is not all the guides are same format e.g. guide1.pdf, guide2.jpg, guide3.png, guide4.doc etc. - it fails when the file type is different - it still attaches a placeholder file but this fails to open because of the file extension conflict.

Any help appreciated, thanks.

9 REPLIES 9
efialttes
Community Champion
Community Champion

Hi!

I believe you can get also [guideID.ext] as the dynamic content field in the initial trigger

So in my Dynamic content menu I can see 'Filename' and 'Filename with extension', please note I have it in Spanish

Flow_FilenameWithExtension.png

Hope this helps



Each time you click on any of our inspiring answers 'Thumb up' icon...
...an ewok scapes from the stormtroopers.

Be grateful, Thumbs up! Save the Galaxy for free!


Escribo sobre Power Automate en:
https://medium.com/anyone-can-automate/

Proud to be a Flownaut!



Hi @efialttes, thanks for your reply. Sorry I don't think I explained my use case well, as my 'when a new item is created' trigger does not know the full file name with extension so I'm not sure how to recreate your screenshot. Let me try and explain a different way:

  1. An IT administrator is working through access requests they receive. When they have finished setting up a user, they log the access creation in a SharePoint list - by creating a new item where one of the columns is application name, another column is user's email address.
  2. This sets off the flow - the flow looks in a SharePoint online documents folder (completely separate to the SharePoint list) for the appropriate guide. In this folder, all the files have the same naming convention - 'Guide_' followed by the application name, but they have a mix of file extensions. There is only one file for each extension.
  3. How do I make it grab the file in that folder with the matching application name, irrelevant/agnostic of it's extension? So that it's able to successfully display as an email attachment. I have been able to do this with the 'Gets file contents using the file path' action if I say the file is /SharePointfolder/Guide_[AppName].pdf (and Infer Content Type: Yes) but not sure how to change out the 'pdf' to make it work with jpgs, pngs and docs as well.

Thanks.

efialttes
Community Champion
Community Champion

Hi!

Understood

So I guess before 'Get file content using path' you need a intermediate step, 'Get files (properties only)' and filter all the possible results by verifying the filename that contains AppName string.

Three options to filter:

a) add an ODATA filter as 'Filter query' input on your 'Get files (properties only) or,

b) add a 'Filter array' action block just after 'GEt files' assign 'Get files' output as its input, and add the corresponding condition rule, or

c) add an Apply to Each, assign 'Get files' output as its input, and add a Condition action block inside it

 

c) is the easiest way, also the slowest one in case you have tons of files

Not with my laptop, please take a try, if you do not find the way to fix it I will implement a test flow tonight

THanx!

 



Each time you click on any of our inspiring answers 'Thumb up' icon...
...an ewok scapes from the stormtroopers.

Be grateful, Thumbs up! Save the Galaxy for free!


Escribo sobre Power Automate en:
https://medium.com/anyone-can-automate/

Proud to be a Flownaut!



Thanks @efialttes! I'm looking for the fastest of the 3 options, which one would that be?

 

I've attempted option a):

  1. I've added a title to every file with the same naming convention as the file name, just not including the extension. So all file titles are 'Guide_[AppName]'.
  2. I've added a 'Get files (properties only)', directing it to the correct folder and adding in the Filter Query 'Title eq 'Guide_[AppName]' with a Top Count of 1 since there is only one file for each application.
  3. I've added the 'Get file content using path' - with the same folder path as above followed by 'File name with extension' from 'Get file (properties only)' as the dynamic content for the file name
  4. I test the flow with only those changes - it works!
  5. I try to add the file as an attachment - the 'Get file content using path' action and it's outputs does not come up as an option....

Not sure what to do now. Thanks for all you help.

efialttes
Community Champion
Community Champion

Hi!

In my opinion c) is the easiest to implement, but its performance is not very good if you have tons of files.

REgarding your attempt to implement option a), can you share a screenshot from your current flow design?

THanx!



Each time you click on any of our inspiring answers 'Thumb up' icon...
...an ewok scapes from the stormtroopers.

Be grateful, Thumbs up! Save the Galaxy for free!


Escribo sobre Power Automate en:
https://medium.com/anyone-can-automate/

Proud to be a Flownaut!



Hi @efialttes, I've just worked out why - the 'Get file content using path' action and it's outputs does not come up as an option if I create the email outside the automatically-created 'Apply to each' container around the 'Get file content using path', but it does appear inside:

EmailAttachmentswithdifferentfileextensions.jpg

 

The trouble is, my flow will get quite complex after this part - it's really not ideal to have it all inside the container, especially when I don't think I need the container - as you'll have seen in the first screenshot I've told it to only collect 1 file ('Top Count: 1') so I really don't need an 'Apply to each' control and it didn't make me have it when I got it working with just one file extension type.. I want to get rid of the container but it won't let me:

flowerror.jpg

Not sure what to try next... thanks for all your help.

efialttes
Community Champion
Community Champion

Hi!

As I can see you have implemented a mix between approach a) and approach c), so the performance will not be affected.

Please also note since Top Count is set to 1, 'Apply to each' will be executed once, so you can keep 'Send an email' inside... a single email will be sent

Anyway if you need to get rid of the 'Apply to each', you shall take info account 'get files' output is an array with a single element, so all you need to do is to use an expression based on first() function to read it.

Not with my laptop, give me a couple of hours to share exact expression

Hope this makes sense



Each time you click on any of our inspiring answers 'Thumb up' icon...
...an ewok scapes from the stormtroopers.

Be grateful, Thumbs up! Save the Galaxy for free!


Escribo sobre Power Automate en:
https://medium.com/anyone-can-automate/

Proud to be a Flownaut!



Hi @efialttes, thanks for your reply. I didn't mean to implement a mixed approach, but glad to know the performance won't be affected. I'm still quite keen to see your exact expression based on the first() function if you're able to share it? Thanks 🙂

Also if anyone can recommend a good Power Automate OData reference site that would be great - I've tried googling around to work out the query myself but haven't had much luck.

Helpful resources

Announcements

Power Platform Connections Ep 15 | L. Baybutt | Thursday, 1 June 2023

Episode Fifteen of Power Platform Connections sees David Warner and Hugo Bernier talk to Microsoft MVP Lewis Baybutt aka Low Code Lewis, alongside the latest news and community blogs.   Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show.        Action requested: Feel free to provide feedback on how we can make our community more inclusive and diverse.  This episode premiers live on our YouTube at 12pm PST on Thursday 1st June 2023.  Video series available at Power Platform Community YouTube channel.    Upcoming events:  European Power Platform conference – Jun. 20-22nd - Dublin Microsoft Power Platform Conference – Oct. 3-5th - Las Vegas  Join our Communities:  Power Apps Community Power Automate Community Power Virtual Agents Community Power Pages Community  If you’d like to hear from a specific community member in an upcoming recording and/or have specific questions for the Power Platform Connections team, please let us know. We will do our best to address all your requests or questions.  Action requested: Feel free to provide feedback on how we can make our community more inclusive and diverse.  This episode premiers live on our YouTube at 12pm PST on Thursday 1st June 2023.  Video series available at Power Platform Community YouTube channel.    Upcoming events:  European Power Platform conference – Jun. 20-22nd - Dublin Microsoft Power Platform Conference – Oct. 3-5th - Las Vegas  Join our Communities:  Power Apps Community Power Automate Community Power Virtual Agents Community Power Pages Community  If you’d like to hear from a specific community member in an upcoming recording and/or have specific questions for the Power Platform Connections team, please let us know. We will do our best to address all your requests or questions. 

May 2023 Community Newsletter and Upcoming Events

Welcome to our May 2023 Community Newsletter, where we'll be highlighting the latest news, releases, upcoming events, and the great work of our members inside the Biz Apps communities. If you're new to this LinkedIn group, be sure to subscribe here in the News & Announcements to stay up to date with the latest news from our ever-growing membership network who "changed the way they thought about code".         LATEST NEWS "Mondays at Microsoft" LIVE on LinkedIn - 8am PST - Monday 15th May  - Grab your Monday morning coffee and come join Principal Program Managers Heather Cook and Karuana Gatimu for the premiere episode of "Mondays at Microsoft"! This show will kick off the launch of the new Microsoft Community LinkedIn channel and cover a whole host of hot topics from across the #PowerPlatform, #ModernWork, #Dynamics365, #AI, and everything in-between. Just click the image below to register and come join the team LIVE on Monday 15th May 2023 at 8am PST. Hope to see you there!     Executive Keynote | Microsoft Customer Success Day CVP for Business Applications & Platform, Charles Lamanna, shares the latest #BusinessApplications product enhancements and updates to help customers achieve their business outcomes.         S01E13 Power Platform Connections - 12pm PST - Thursday 11th May Episode Thirteen of Power Platform Connections sees Hugo Bernier take a deep dive into the mind of co-host David Warner II, alongside the reviewing the great work of Dennis Goedegebuure, Keith Atherton, Michael Megel, Cat Schneider, and more. Click below to subscribe and get notified, with David and Hugo LIVE in the YouTube chat from 12pm PST. And use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show.         UPCOMING EVENTS   European Power Platform Conference - early bird ticket sale ends! The European Power Platform Conference early bird ticket sale ends on Friday 12th May 2023! #EPPC23 brings together the Microsoft Power Platform Communities for three days of unrivaled days in-person learning, connections and inspiration, featuring three inspirational keynotes, six expert full-day tutorials, and over eighty-five specialist sessions, with guest speakers including April Dunnam, Dona Sarkar, Ilya Fainberg, Janet Robb, Daniel Laskewitz, Rui Santos, Jens Christian Schrøder, Marco Rocca, and many more. Deep dive into the latest product advancements as you hear from some of the brightest minds in the #PowerApps space. Click here to book your ticket today and save!      DynamicMinds Conference - Slovenia - 22-24th May 2023 It's not long now until the DynamicsMinds Conference, which takes place in Slovenia on 22nd - 24th May, 2023 - where brilliant minds meet, mingle & share! This great Power Platform and Dynamics 365 Conference features a whole host of amazing speakers, including the likes of Georg Glantschnig, Dona Sarkar, Tommy Skaue, Monique Hayward, Aleksandar Totovic, Rachel Profitt, Aurélien CLERE, Ana Inés Urrutia de Souza, Luca Pellegrini, Bostjan Golob, Shannon Mullins, Elena Baeva, Ivan Ficko, Guro Faller, Vivian Voss, Andrew Bibby, Tricia Sinclair, Roger Gilchrist, Sara Lagerquist, Steve Mordue, and many more. Click here: DynamicsMinds Conference for more info on what is sure an amazing community conference covering all aspects of Power Platform and beyond.    Days of Knowledge Conference in Denmark - 1-2nd June 2023 Check out 'Days of Knowledge', a Directions 4 Partners conference on 1st-2nd June in Odense, Denmark, which focuses on educating employees, sharing knowledge and upgrading Business Central professionals. This fantastic two-day conference offers a combination of training sessions and workshops - all with Business Central and related products as the main topic. There's a great list of industry experts sharing their knowledge, including Iona V., Bert Verbeek, Liza Juhlin, Douglas Romão, Carolina Edvinsson, Kim Dalsgaard Christensen, Inga Sartauskaite, Peik Bech-Andersen, Shannon Mullins, James Crowter, Mona Borksted Nielsen, Renato Fajdiga, Vivian Voss, Sven Noomen, Paulien Buskens, Andri Már Helgason, Kayleen Hannigan, Freddy Kristiansen, Signe Agerbo, Luc van Vugt, and many more. If you want to meet industry experts, gain an advantage in the SMB-market, and acquire new knowledge about Microsoft Dynamics Business Central, click here Days of Knowledge Conference in Denmark to buy your ticket today!   COMMUNITY HIGHLIGHTS Check out our top Super and Community Users reaching new levels! These hardworking members are posting, answering questions, kudos, and providing top solutions in their communities.   Power Apps:  Super Users: @WarrenBelz, @LaurensM  @BCBuizer  Community Users:  @Amik@ @mmollet, @Cr1t    Power Automate:  Super Users: @Expiscornovus , @grantjenkins, @abm  Community Users: @Nived_Nambiar, @ManishSolanki    Power Virtual Agents:  Super Users: @Pstork1, @Expiscornovus  Community Users: @JoseA, @fernandosilva, @angerfire1213    Power Pages: Super Users: @ragavanrajan  Community Users: @Fubar, @Madhankumar_L,@gospa  LATEST COMMUNITY BLOG ARTICLES  Power Apps Community Blog  Power Automate Community Blog  Power Virtual Agents Community Blog  Power Pages Community Blog  Check out 'Using the Community' for more helpful tips and information:  Power Apps , Power Automate, Power Virtual Agents, Power Pages 

Announcing | Super Users - 2023 Season 1

Super Users – 2023 Season 1    We are excited to kick off the Power Users Super User Program for 2023 - Season 1.  The Power Platform Super Users have done an amazing job in keeping the Power Platform communities helpful, accurate and responsive. We would like to send these amazing folks a big THANK YOU for their efforts.      Super User Season 1 | Contributions July 1, 2022 – December 31, 2022  Super User Season 2 | Contributions January 1, 2023 – June 30, 2023    Curious what a Super User is? Super Users are especially active community members who are eager to help others with their community questions. There are 2 Super User seasons in a year, and we monitor the community for new potential Super Users at the end of each season. Super Users are recognized in the community with both a rank name and icon next to their username, and a seasonal badge on their profile.  Power Apps  Power Automate  Power Virtual Agents  Power Pages  Pstork1*  Pstork1*  Pstork1*  OliverRodrigues  BCBuizer  Expiscornovus*  Expiscornovus*  ragavanrajan  AhmedSalih  grantjenkins  renatoromao    Mira_Ghaly*  Mira_Ghaly*      Sundeep_Malik*  Sundeep_Malik*      SudeepGhatakNZ*  SudeepGhatakNZ*      StretchFredrik*  StretchFredrik*      365-Assist*  365-Assist*      cha_cha  ekarim2020      timl  Hardesh15      iAm_ManCat  annajhaveri      SebS  Rhiassuring      LaurensM  abm      TheRobRush  Ankesh_49      WiZey  lbendlin      Nogueira1306  Kaif_Siddique      victorcp  RobElliott      dpoggemann  srduval      SBax  CFernandes      Roverandom  schwibach      Akser  CraigStewart      PowerRanger  MichaelAnnis      subsguts  David_MA      EricRegnier  edgonzales      zmansuri  GeorgiosG      ChrisPiasecki  ryule      AmDev  fchopo      phipps0218  tom_riha      theapurva  takolota     Akash17  momlo     BCLS776  Shuvam-rpa     rampprakash  ScottShearer     Rusk  ChristianAbata     cchannon  Koen5     a33ik  Heartholme     AaronKnox  okeks      Matren  David_MA     Alex_10        Jeff_Thorpe        poweractivate        Ramole        DianaBirkelbach        DavidZoon        AJ_Z        PriyankaGeethik        BrianS        StalinPonnusamy        HamidBee        CNT        Anonymous_Hippo        Anchov        KeithAtherton        alaabitar        Tolu_Victor        KRider        sperry1625        IPC_ahaas      zuurg    rubin_boer   cwebb365   Dorrinda   G1124   Gabibalaban   Manan-Malhotra   jcfDaniel   WarrenBelz   Waegemma   drrickryp   GuidoPreite   metsshan    If an * is at the end of a user's name this means they are a Multi Super User, in more than one community. Please note this is not the final list, as we are pending a few acceptances.  Once they are received the list will be updated. 

Check out the new Power Platform Communities Front Door Experience!

We are excited to share the ‘Power Platform Communities Front Door’ experience with you!   Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well.   Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities.     Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform.      Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.

Microsoft Power Platform Conference | Registration Open | Oct. 3-5 2023

We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida.   Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more.   Register today: https://www.powerplatformconf.com/   

Users online (4,546)