cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Sayyied2022
Regular Visitor

How do I remove usernames from Microsoft Forms attachments

Hi everyone, 

 

I've created an MS form to capture photo submissions but when I go to download the files it adds the name of the person who submitted the form/attachment in the file name. So instead of the file name reading "Supermarket" it is labelled as "Supermarket_Smith_John". 

 

I've created a cloud flow to transfer data from the form onto a SharePoint list. Is there somewhere on my flow where I can input an action to remove the username from the file name? 

Please note that I am a complete novice so you'll have to explain to me in simple terms 🙂 

I've also attached a screenshot of my process flow.

Sayyied2022_1-1660907191046.png

 

Thanks

Sayyied

 

12 REPLIES 12
MarconettiMarco
Super User
Super User

Hello @Sayyied2022 ,

I've replicated the issue for your reference using a Compose action in which I've put your file name:

MarconettiMarco_0-1660908249683.png

Please add another "Compose" action in which add the following expression:

trim(first(split(outputs('Compose'),'_')))

 

If I have answered your question, please mark my post as Solved.
If you like my response, please give it a Thumbs Up.

BR,

Marco

Hi @MarconettiMarco 

 

Thanks for the speedy response. Unfortunately the images submitted will have different file names so what dynamic content or expression should I enter in the first compose action box?

 

Sayyied2022_0-1660910081960.png

Sayyied

Hello @Sayyied2022 ,

my Compose action represents only an example.

You can directly put the "trim" expression in the related "Create item" action field, replacing "outputs('Compose')" with the question grabbed from Forms.

 

If I have answered your question, please mark my post as Solved.
If you like my response, please give it a Thumbs Up.

BR,

Marco

@Sayyied2022 ,

like this:

MarconettiMarco_0-1660910462595.png

trim(first(split(outputs('Get_response_details')?['body/ref24e6486aa24a05ac15e6313beb66b8'],'_')))

Trim.gif

 

If I have answered your question, please mark my post as Solved.
If you like my response, please give it a Thumbs Up.

BR,

Marco

Sayyied2022
Regular Visitor

Thanks @MarconettiMarco 

 

I've followed the instructions as you highlighted above but it's still not working 😞 

I enter the expression trim(first(split(,'_'))) and I select the 'Name' dynamic content in between ( and , 

This results in the following expression: 

trim(first(split(outputs('Create_item')?['body/{Name}'],'_')))

Sayyied2022_0-1660912616972.png

I noticed your box is blue but mine is purple (not too sure if this makes a difference): 

 

Sayyied2022_0-1660913192553.png

 
 
 
 
 
 

For context, on the MS forms I built out there is a 'name' field but that doesn't automatically rename the file or anything. On the MS forms I ask people to rename the file prior to uploading any attachments. A question is included in the form asking for confirmation that they've done this and they have to check a button as confirmation. 

 

Hope that made sense. Do forgive me if this is annoying. I don't work in IT so this is all new to me. 

 

Sayyied

ok @Sayyied2022 ,

no worries, from where are you grabbing the incorrect file name? From the "Get response details" action?

 

BR,

Marco

Sayyied2022
Regular Visitor

Here are all the dynamic content options available to me: 

 

Sayyied2022_0-1660914966091.png

I have previously tested the 'Upload photographs' option located under 'Dynamic content'. 

 

Is there an expression you can send me that I can just copy and paste? 

 

Btw I'm not too sure where that 'name' option has disappeared to. I'm referencing what was seen in my previous message. 

Hello @Sayyied2022 ,

I don't know how is build your Forms. Anyhow I think you should use the "Please reformat..." value, am I right?

 

BR,

Marco

Sayyied2022
Regular Visitor

Hi @MarconettiMarco 

 

So far I've tried using the 'Upload photographs', 'Resource data', 'Please reformat...' and 'Resource data' Dynamic Content within the expression you highlighted above, but alas no luck. 

 

Is there any other solution I can try? 

 

For context, my MS forms is set up as below. 

 

1. Please type in subject's name

- Text box answer

2. Please rename each file in the following convention (Surname, First Name) and check the button below to confirm. 

- Button

3. Is this an urgent request?

- Yes/No

4. If so please confirm your deadline. 

- Date

5. Upload photographs

- Upload button

**Submit**

@Sayyied2022 

So I did some testing and learned that the dynamic content that holds the filename is actually a string list that contains other data.

Cayshin_1-1660933933652.png

 

Cayshin_0-1660933870600.png

 

For MarconettiMarco's suggestion to work, we need to extract the filename from that content. Here is an expression you can use to do that (replace the bold section with your dynamic content. You may need to do some trial and error to find the right one. Ex. dump them all into a compose, run it, check the results to see which one has the data you want):

json(outputs('Get_response_details')?['body/r4550c900756e412eb445dac014bc7d43'])[0]['name']

 

With the expression, we're converting the string list to a JSON array. The [0] means we're selecting the first (and in this case, only) "row" of data from the array, then the ['name'] means we're selecting the name field which holds our filename.

 

So now that we have extracted the filename, I'd like to make a small change to MarnettiMacro's code. He's suggesting to perform a split at each occurrence of an underscore ("_") then selecting the first element returned by that split. But what if the person submitting a photo already has/puts their own underscores in the filename? Then we're going to be missing part of the filename. So in actually, we only want to remove everything after the last underscore (but keep the file extension).

 

Here's an expression that will remove everything (except the file extension) after the last underscore:

replace(outputs('Compose'), concat('_', last(split(outputs('Compose'),'_'))), concat('.',last(split(outputs('Compose'),'.'))))
 
In the above expression above, we're identifying everything after that's after last underscore, then replacing it with just file extension. The concats are there to add the in the little bit of text that got lost through the splitting.
Cayshin_2-1660935575861.png

 

 

There may be other ways to accomplish the same as the expression above, but this should work for your purposes.

Sayyied2022
Regular Visitor

Hi @Cayshin 

 

Sorry for my delayed response, I've updated my cloud flow as follows: 

 

Sayyied2022_1-1663074727772.png

 

But the problem still persists.

 

I also tried to enter the following express (as highlighted in your above answer) in the 'Inputs' field: replace(outputs('Compose'), concat('_', last(split(outputs('Compose'),'_'))), concat('.',last(split(outputs('Compose'),'.'))))

 

But it keeps saying 'Invalid expression' 

 

If I submit an attachment via MS forms the submitters name is still automatically added to the naming of the file. Do you have any thoughts as to what I'm doing wrong? Do you have any thoughts on this @MarconettiMarco

JSFHRMS
New Member

I had the same problem and after some testing I may have found a solution for this. 

Please note this solution does not work for anonymous responses, however you could bluit in a condition for this. 

 

The solution I found works like this:

- For each attachment

 

 

json(outputs('Get_response_details')?['body/r07de2b546a4744baa4df6dee5027c30e'])​​

 

Where ['body/r07de2b546a4744baa4df6dee5027c30e'] corresponds to the Forms questions where you can add attachments

 

- Get the User Profile of the responder of the form

- Compose the file name (including the user name) of the attachment

- Then compose the user name in the same way as it's added to the File Title (_ + Given Name + (space) + Surname)

 

 

 

concat('_',outputs('Get_user_profile_(V2)')?['body/givenName'], ' ', outputs('Get_user_profile_(V2)')?['body/surname'])​​

 

 

 

- Remove the composed User Name for the File Title by replacing it with a blank

 

 

replace(outputs('Compose_-_File_Name_with_extension'),outputs('Compose_-_User_Name'), '')​​

 

 

 

I Hope it also work for your situation.

Forms - Remove User Name from File Name.png

Helpful resources

Announcements

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

February 2024 User Group Update: Welcoming New Groups and Highlighting Upcoming Events

It's a new month and a brand-new year, which means another opportunity to celebrate our amazing User Groups!Each month, we highlight the new User Groups that have joined the community. It's been a busy season for new groups, because we are thrilled to welcome 15 New User Groups! Take a look at the list below, shared by the different community categories. If your group is listed here, give this post a kudo so we can celebrate with you!   We love our User Groups and the difference they make in the lives of our Community! Thank you to all the new User Groups, new User Group leaders--we look forward to hearing about your successes and the impact you will leave!   In addition to our monthly User Group spotlight, it's a great time to share some of the latest events happening in our User Group community! Take a look at the list below to find one that fits your schedule and need! There's a great combination of in-person and virtual events to choose from. Also, don't forget to review the many events happening near you or virtually! It's a great time of year to connect and engage with User Groups both locally and online. Please Welcome Our NEW User Groups   Power Platform: Heathcare Power Platform User Group Power Platform Connect Hub Power Platform Usergroup Denmark Mexico Norte- Power Platform User Group Pune Power User Group Sudbury Power Platform User GroupMicrosoft User Group GhanaMPPBLR - Microsoft Power Platform Bengaluru User Group Power Apps:   Myrtle Beach Power Platform User GroupAnanseTechWB PowerApps Copilot Studio: Pathfinders Power Platform Community Dynamics365: Cairo, Egypt MSD 365 Business Central/NAV/F&O User GruopMS Dynamics 365 Business Central LatamCincinnati OH D365 F&O User Group February User Group Events February 2024 Cleveland Power Platform User GroupPortallunsj - Februar 2024Indiana D365/AX February User Group MeetingQ1 2024 KC Power Platform and Dynamics 365 CRM Users Group 

January 2024 Community Newsletter

Welcome to our January Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members. If you're new to the Community, please make sure to follow the latest News & Announcements in each Community and check out the Community on LinkedIn as well! It's the best way to stay up-to-date in 2024 with all the news from across Microsoft Power Platform and beyond.      COMMUNITY HIGHLIGHTS Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, giving (and receiving!) kudos, and consistently providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, make it your New Year's Resolution to be more active in the community in 2024.   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzWarrenBelzPstork1saudali_25LaurensMPstork1stephenrobertLucas001AARON_ClbendincpaytonSurendran_RANBNived_NambiarMariamPaulachanNikhil2JmanriqueriosANBJupyter123rodger-stmmbr1606Agniusstevesmith27mandelaPhineastrice602AnnaMoyalanOOlashynBCLS776grantjenkinsExpiscornovusJcookSpongYeAARON_CManishSolankiapangelesPstork1ManishSolankiSanju1Fubar   LATEST NEWS Power Platform 2024 Release Wave Highlights This month saw the 2024 Release Wave 1 plans for Microsoft Power Platform and Microsoft Dynamics 365- a compilation of new capabilities planned for release between April and September 2024. Click here to read Corporate Vice President Maureen (Mo) Osborne's detailed breakdown of the upcoming capabilities, and click the image below to check out some of the Power Platform 2024 Release Wave 1 highlights.     "What's New" Power Platform Shorts Series This month we also launched our brand-new 'Power Shorts' series on YouTube - a selection of super sweet snapshots to keep you in the loop with all the latest trends from across the Power Platform and beyond. Click the image below to check out the entire playlist so far, and don't forget to subscribe to our YouTube channel for all the latest updates.   Super User In Training (S.U.I.T) It was great to see the Power Platform Community officially kick off Season One of their Super User in Training (SUIT) program this month! Their first meeting saw an amazing turnout of over 300 enthusiastic participants who started their dynamic journey toward becoming Super Users. Huge thanks to Manas Maheshwari, Eric Archer, Heather Hernandez, and Duane Montague for a fantastic kick-off. The first meeting also saw seasoned Super User, Drew Poggemann, share invaluable insights on navigating the #MicrosoftCommunity with finesse. Many thanks to Drew for setting the stage and emphasizing the importance of active engagement and the art of providing thoughtful community solutions. If you want to learn more about the features and benefits of gaining Super User status, click the image below to find out more, and watch this space for more info about Season Two and how you can SUIT UP in the community!     UPCOMING EVENTS Microsoft 365 Community Day - Miami - February 1-2, 2024 It's not long now until the Microsoft 365 Community Day Miami, which will be taking place at the Wolfson Campus at Miami Dade College on 1-2 Feb. 2024. This free event is all about unlocking the full potential of Power Platform, Microsoft 365, and AI, so whether you’re a tech enthusiast, a business owner, or just curious about the latest Microsoft advancements, #M365Miami is for you.   The event is completely free and there will sessions in both English and Spanish to celebrate the vibrant and diverse make-up of our amazing community. Click the image below to join this amazing Community Day in Miami and become a part of our incredible network of learners and innovators!     Microsoft Fabric - Las Vegas - March 26-28, 2024 Exciting times ahead for the inaugural #MicrosoftFabric Community Conference on March 26-28 at the MGM Grand in Las Vegas. And if you book now, you can save $100 off registration! The Microsoft Fabric Conference will cover all the latest in analytics, AI, databases, and governance across 150+ sessions.   There will be a special Community Lounge onsite, interactive learning labs, plus you'll be able to 'Ask the Experts' all your questions to get help from data, analytics, and AI specialists, including community members and the Fabric Customer Advisory Team. Just add the code MSCUST when registering for a $100 discount today. Click the image below to find out more about the ultimate learning event for Microsoft Fabric!     Microsoft 365 Conference - Orlando - April 30 - May 2, 2024 Have you added The Microsoft 365 Conference to your community calendar yet? It happens this April 30th - May 2nd in Orlando, Florida. The 2024 Microsoft 365 Conference is one of the world’s largest gatherings of Microsoft engineers and community, with a strong focus on Power Platform, SharePoint, Azure, and the transition to an AI-powered modern workplace.   Click the image link below to find out more and be prepared to be enlightened, educated, and inspired at #M365Conf24!   LATEST COMMUNITY BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Copilot Studio Community Blog Power Pages Community Blog Check out 'Using the Community' for more helpful tips and information: Power Apps, Power Automate, Copilot Studio, Power Pages  

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Did You Attend the Microsoft Power Platform Conference in 2022 or 2023? Claim Your Badge Today!

If you were one of the thousands of people who joined us at the first #MPPC Microsoft Power Platform Conference in 2022 in Orlando--or attended the second-annual conference in Las Vegas in 2023--we are excited to honor you with a special community badge! Show your support for #MPPC Microsoft Power Platform Conference this year by claiming your badge!           Just follow this link to claim your badge for attending #MPPC in 2022 and/or 2023: MPPCBadgeRequest    Want to earn your badge for 2024? Just keep watching our News & Announcements for the latest updates on #MPPC24.

Microsoft Power Platform | 2024 Release Wave 1 Plan

Check out the latest Microsoft Power Platform release plans for 2024!   We have a whole host of exciting new features to help you be more productive, enhance delegation, run automated testing, build responsive pages, and so much more.    Click the links below to see not only our forthcoming releases, but to also try out some of the new features that have recently been released to market across:     Power Apps  Power Automate  Copilot Studio   We can’t wait to share with you all the upcoming releases that will help take your Power Platform experience to the next level!    Check out the entire Release Wave: Power Platform Complete Release Planner 

Users online (2,410)