cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
JonL
Power Participant
Power Participant

How do you use Microsoft Power Automate in your work?

Hey Power Automate Community!

We are wondering, Do you use Power Automate at work? In production? 

If so, tell us a bit about it! Tell us how you use the flows, what they help achieve, and if they help make life easier!

 

Thanks!

 

- Jon

2 ACCEPTED SOLUTIONS

Accepted Solutions
DionGoile
Advocate II
Advocate II

Hey Jon,

Sure thing, I’m limited to my phone only until tomorrow which from then I can provide some more information about these. (I’ve started writing a blog community blog also, which I hope to finish in the immediate future)

But for the moment here is a link to a blog for flow setup to get email alerts about unused 365 emails. This is what we use in house, written and documented by my colleague Elliot.

https://gcits.com.au/knowledge-base/get-email-alerts-unused-office-365-licenses-azure-functions-azur...

Thanks,

Dion

View solution in original post

SmartMeter
Helper V
Helper V

Hi Jon, This is a little bit of a hack, but I just used a flow to translate Sharepoint cloud list data keys (a people picker into a simple text name field on the same row.) This way PowerApps filter delegation will not be broken. Without a "plain text" of the current user's name, I can't use the filter verbs without breaking delegation, and ending up with the default top 500 rows in my app. It's like a "Flow spatula" for flipping SharePoint list pancakes into a plain text index. Ugly, but funcitonal.  

View solution in original post

131 REPLIES 131
AllanMartins
Advocate II
Advocate II

We have been using Flow for all the automation needs that we always had, but never figured out a way to manage. From rich approval's process, to simply Sharepoint folder monitoring.

 

Recently, we managed put in place a simple PowerApp for sendng SMS text message to multiple recipients using Twilio, and it works incredibly fine! 3-4 steps, about 20 mins to set it up and test, and it was good to go.

 

Have more things to put in place, looking forward what else we could do with it.

DionGoile
Advocate II
Advocate II

We use flow to manage our 365 tenants allowing ease of tenant onboard, user onboard, user offboard through delegated admin all with approvals.

Also generated alerts around applied licences and management of admin users.

Away from that we use flow to monitor for backup alert failures (failures of the alerts themselves).

Much more to be added!
JonL
Power Participant
Power Participant

Dion,

Would you be willing to show me these flows in depth? This sounds like a great use of Flow and I would love to learn more about it.

 

Thanks!

- Jon

DionGoile
Advocate II
Advocate II

Hey Jon,

Sure thing, I’m limited to my phone only until tomorrow which from then I can provide some more information about these. (I’ve started writing a blog community blog also, which I hope to finish in the immediate future)

But for the moment here is a link to a blog for flow setup to get email alerts about unused 365 emails. This is what we use in house, written and documented by my colleague Elliot.

https://gcits.com.au/knowledge-base/get-email-alerts-unused-office-365-licenses-azure-functions-azur...

Thanks,

Dion
SmartMeter
Helper V
Helper V

Hi Jon, This is a little bit of a hack, but I just used a flow to translate Sharepoint cloud list data keys (a people picker into a simple text name field on the same row.) This way PowerApps filter delegation will not be broken. Without a "plain text" of the current user's name, I can't use the filter verbs without breaking delegation, and ending up with the default top 500 rows in my app. It's like a "Flow spatula" for flipping SharePoint list pancakes into a plain text index. Ugly, but funcitonal.  

Do you have any sort of securely verifiable log of approvals and denials in your approval process? If so, how did you acomplish that?

I am also starting to use it extensively, especially around empowering PowerApps. One powerful example is using Flow (via a custom connector and OpenAPI file) in PowerApps to handle photo uploads into SharePoint with metadata. This is something that the PowerApps community has been waiting a long time for, so being able to use Flow to work around limitations is very empowering... (video here: https://www.youtube.com/watch?v=mp-8B1fLrqs).

 

I also did the same thing for using Microsoft cognitive services. At that time PowerApps couldn't call the OCR functions from the computer vision API and Flow was used as my glue...  https://www.youtube.com/watch?v=O0vstZ1EBaI

 

I am using Flow also to get around PowerApps limitations with Managed Metadata support. Instead of using the native PowerApps connector, I send data to Flow and then usde the HTTP action to talk to the SharePoint lists webservice to update managed metadata columns. Interestingly, flow cannot do this natively with the SharePoint connector, but the HTTP action is a godsend...

 

I am also using it for file sync scenarios (although this scenario is actually probably better served via an Azure function and PowerShell PnP. 

 

 

 

Anonymous
Not applicable

Hello Jon!

We are just going to use.

Can I use MS Flow between 2 separate Organizations? i have tried to add a connection to a second organization but it wouldn't allow me to pick an entity. 
What i am trying to accomplish is: When a field is updated in Organization A, go and create a record in Organization B. Is this even possible?

Thank you, Violab

 

Hiya

 

No you cannot do this in the way you might be imagining it, except in limited circumstances. It is possible to use Request/Response triggered flows and the HTTP action for a flow in one tenant to talk to another tenant...

 

A few people are doing this approach. eg: https://sergeluca.wordpress.com/2017/03/16/invoke-a-flow-from-another-sharepoint-flow-step-12-tutori...

 

Paul

Anonymous
Not applicable

I used to be a SP Designer guy with all the workflows and made some pretty elaborate workflows in the past. It took me a few tries to get used to this but have already sttarted to get a little silly.

  1. I am currently using Flow to send out User alerts to all users in the company of different things, HR Alerts, Communications, IT User alerts... things like that. So the user only has to go to a list and fill in these fields and I have used the HTML function in the flow emails to send out notification alerts to all users.
  2. I also am using Flow to manage an approval process for something internal. So users fill in a form (created using InfoPath still) and when they send it, it goes to a 3 step approval process with HTML emails. Its pretty cool.
  3. Lastly, I am going to start designing flow to do approvals using DocuSign to incorporate our HR forms into a workflow setting. Still in the conceptualization stage in Visio, but looking good.
Anonymous
Not applicable

Hi!

 

I am here cause I am not a developer and I want to have a workflow to send out SMS to agents yet I cannot for the life of me figure out how to make it happen. I feel as if I am missing something because everytime I think I have it I don't. Please help if you can!

nudlsoop
New Member

Create Outlook tasks from emails tagged with "#project".

 

I use mostly the Outlook web client, so I have no way of dragging an email over the tasks folder like one can in the Office Outlook desktop application. Instead I forward the email to myself, edited and with the subject "New #project: ...". It's a small price to pay to avoid using Outlook on the desktop.

 

I'm updating the flow to use the new Office 365 Outlook webhook trigger (read: building a second Flow, as you can't really change out the trigger that starts a Flow).

Anonymous
Not applicable

I use it to monitor competitor SEC filings. It monitors an RSS feed from the SEC and if a competitor files a filing it automatically creates a pdf and inserts it into a sharepoint document library. It then notifies me of the filing. 

bestay
New Member

I use it extensively for personal automation, for example, sending an email reminder to pay my bills or pay rent, notifications for different channels like twitter etc. However, I can't say it would be very useful for my company, which is very entrenched in Microsoft software from Sharepoint to Lync to Office. For companies like mine, I can see this replacing a lot of internal tooling, especially with integration to software like Salesforce, Yammer and intranet options.

 

Kind regards,Bestazy

malekedward
New Member

Currently we are not using Microsoft Flow but looking at the power of Microsoft Flow with automating simple processes we are going to be looking at automating some of our ISO requirements and daily reporting functions.

Our business uses around 30 or so flows setup to run various tasks, mostly from within PowerApps.

 

Most of our Flows are designed to run On-Premise SQL procedures or send email notifications or reminders. The most recent flow we added allows us to send a Skype message to a specific department when a file they've been waiting for is uploaded (with the file name included in the message)

 

We also have a few flows that are used to fill the gaps in image capture and conversion from within PowerApps. Specifically we have a flow that allows us to use the Upload Image feature in PowerApps and convert, save a copy, and attach info to a SQL database about the file for future reference.

 

Much more Flow usage to come from us as we dig into how we can automate and simplify business procedures!

 

 

Anonymous
Not applicable

Hi Community,

 

We've just started using flow and for the moment utilise it for documents approval and publishing. So we have only one flow running in production.

 

What the flow is doing:

1. Controls QA check and approvals. Users are happy to respond right from the emails.

2. Publishes approved documents with PDF conversion as an option.

3. Logs each step in SharePoint list. The list is connected to the document library, making it available to see history for each document.

 

Flow contains about 60 different blocks.

Do you have any sort of securely verifiable log of approvals and denials in your approval process? If so, how did you acomplish that?
Anonymous
Not applicable

Hi @vinhta,

 

Yes, we have.

 

1. Each approval/rejecting response is writing into a SharePoint list with the following info:

- Document ID

- User full name

- Response (Approved or Rejected)

- Timestamp (just a standard Create date)

 

2. We created a classical page with query string and filtered Log list web-parts and added an extra column called 'History details' to the document library with the following JSON formatting:

{
  "elmType": "a",
  "txtContent": {
    "operator": "?",
    "operands": [
      {
        "operator": "==",
        "operands": [
          {
            "operator": "toString()",
            "operands": [
              "[$ContentType]"
            ]
          },
          "Folder"
        ]
      },
      "",
      "History details"
    ]
  },
  "attributes": {
    "target": "_blank",
    "href": {
      "operator": "+",
      "operands": [
        "pageURL?",
        "DocID=",
        {
          "operator": "toString()",
          "operands": [
            "[$ID]"
          ]
        }
      ]
    }
  }
}

When users click this column, it redirects to the page with filtered log details.

 

I am happy if it does make sense.

Feel free to ask if you have any questions.

 

Cheers.

Helpful resources

Announcements

Update! June 13th, Community Ambassador Call for User Group Leaders and Super Users

Calling all Super Users & User Group Leaders   UPDATE:  We just wrapped up June's Community Ambassador monthly calls for Super Users and User Group Leaders. We had a fantastic call with lots of engagement. We are excited to share some highlights with you!    Big THANK YOU to our special guest Thomas Verhasselt, from the Copilot Studio Product Team for sharing how to use Power Platform Templates to achieve next generation growth.     A few key takeaways: Copilot Studio Cookbook Challenge:  Week 1 results are posted, Keep up the great work!Summer of Solutions:  Starting on Monday, June 17th. Just by providing solutions in the community, you can be entered to win tickets to Power Platform Community Conference.Super User Season 2: Coming SoonAll communities moving to the new platform end of July We also honored two different community members during the call, Mohamed Amine Mahmoudi and Markus Franz! We are thankful for both leaders' contributions and engagement with their respective communities. 🎉   Be sure to mark your calendars and register for the meeting on July 11th and stay up to date on all of the changes that are coming. Check out the Super User Forum boards for details.   We're excited to connect with you and continue building a stronger community together.   See you at the call!

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery:  https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏 Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Users online (2,714)