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Captkirk1991
Helper I
Helper I

How to Sync SharePoint list to Excel File ?

Hello. Some of my users do not like to use the SharePoint online list interface. I have a list stored on a SharePoint site. It is a simple list with some columns. I use a Microsoft form to record data and it is displayed on the list via power-automate flow. I simply want to automatically sync the list when new list items come in and have it connected with a Excel spreadsheet. So that my users can open the spreadsheet and see the new list items. Is this possible ?

1 ACCEPTED SOLUTION

Accepted Solutions
MarconettiMarco
Super User
Super User

Hello @Captkirk1991 ,

please follow these steps:

1. Add the SharePoint "When an item is created" trigger:

MarconettiMarco_0-1660636196066.png

 

2. Add the Excel online business action "Add a row into a table" action:

MarconettiMarco_1-1660636226356.png

The spreadsheet must be located in SharePoint or OneDrive for Business and the table inside must be formatted. Search for your file, select the table and put the values, grabbed from the Trigger, in the columns.

 

If I have answered your question, please mark my post as Solved.
If you like my response, please give it a Thumbs Up.

BR,

Marco

 

View solution in original post

2 REPLIES 2
MarconettiMarco
Super User
Super User

Hello @Captkirk1991 ,

please follow these steps:

1. Add the SharePoint "When an item is created" trigger:

MarconettiMarco_0-1660636196066.png

 

2. Add the Excel online business action "Add a row into a table" action:

MarconettiMarco_1-1660636226356.png

The spreadsheet must be located in SharePoint or OneDrive for Business and the table inside must be formatted. Search for your file, select the table and put the values, grabbed from the Trigger, in the columns.

 

If I have answered your question, please mark my post as Solved.
If you like my response, please give it a Thumbs Up.

BR,

Marco

 

Captkirk1991
Helper I
Helper I

Thank you that was easy and worked like a charm ! 

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