cancel
Showing results for
Did you mean:
New Member

## How to convert Forms Likert Scale into value and compute average?

I am using a 6 point Likert Scale in Forms ("Oustanding", "Beyond Expectation", "Meets Expectation", "Below Expectation", "Issue", "Unknown"). I have 9 items, which are assessed along these lines.

How can I transform the data in Flow efficiently into values from 5 ("Oustanding") to 1 ("Issue") and compute the average of these values (with "Unknown" being ignored in the computation of the mean)?

Thanks!

1 ACCEPTED SOLUTION

Accepted Solutions
Resident Rockstar

Hi @dsFra

This is possible but not straight forward.

I see where you are going with "if(equals(...,"Outstanding),5,if(equals(...,"Beyond Expectation"),4, ... etc ... ))" and what I propose below, may be able to further enhanced but here is a working example that has been tested and does provide the results you are looking for in a float so 1.5 is possible when averaging off the final compute.

Here is the form:

Here is the Flow

Here are the actions and expressions:

`if(equals(variables('Q1'), 'Oustanding'),int('5'),if(equals(variables('Q1'), 'Beyond Expectation'),int('4'),if(equals(variables('Q1'), 'Meets Expectation'),int('3'),if(equals(variables('Q1'), 'Below Expectation'),int('2'),if(equals(variables('Q1'), 'Issue'),int('1'),if(equals(variables('Q1'), 'Unknown'),int('0'),''))))))`

`if(equals(variables('Q2'), 'Oustanding'),int('5'),if(equals(variables('Q2'), 'Beyond Expectation'),int('4'),if(equals(variables('Q2'), 'Meets Expectation'),int('3'),if(equals(variables('Q2'), 'Below Expectation'),int('2'),if(equals(variables('Q2'), 'Issue'),int('1'),if(equals(variables('Q2'), 'Unknown'),int('0'),''))))))`

`if(equals(variables('Q3'), 'Oustanding'),int('5'),if(equals(variables('Q3'), 'Beyond Expectation'),int('4'),if(equals(variables('Q3'), 'Meets Expectation'),int('3'),if(equals(variables('Q3'), 'Below Expectation'),int('2'),if(equals(variables('Q3'), 'Issue'),int('1'),if(equals(variables('Q3'), 'Unknown'),int('0'),''))))))`

`div(add(add(variables('A1'), variables('A2')), variables('A3')), variables('Divider'))`

If implemented as above for 3 questions it works. You would need to scale out to suit you.

If this post has solved your problem, please click "Accept as Solution".

Thanks, Alan

6 REPLIES 6
Solution Sage

Hi @dsFra ,

I am afraid that there is no way to achieve your needs in Microsoft Flow currently.

According to your discription, first, we need get the 6 point, then transform the points into values.

However, in MS flow, we can only get the response details but not the form details.

Here is a similar idea you can vote with:

Best Regards,

Community Support Team _ Zhongys

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

New Member

I would just need to create some hard coded variable transformation: if the answer equals "Oustanding" then assign value "5", if "Beyond Expecation" assign "4" etc. In the end I need to compute an average and that's it.

I was trying to do this with an expression in the logic of "if(equals(...,"Outstanding),5,if(equals(...,"Beyond Expectation"),4, ... etc ... )). It didn't give me the right result, unfortunately, but maybe I had just a simple flaw in there.

Resident Rockstar

Hi @dsFra

This is possible but not straight forward.

I see where you are going with "if(equals(...,"Outstanding),5,if(equals(...,"Beyond Expectation"),4, ... etc ... ))" and what I propose below, may be able to further enhanced but here is a working example that has been tested and does provide the results you are looking for in a float so 1.5 is possible when averaging off the final compute.

Here is the form:

Here is the Flow

Here are the actions and expressions:

`if(equals(variables('Q1'), 'Oustanding'),int('5'),if(equals(variables('Q1'), 'Beyond Expectation'),int('4'),if(equals(variables('Q1'), 'Meets Expectation'),int('3'),if(equals(variables('Q1'), 'Below Expectation'),int('2'),if(equals(variables('Q1'), 'Issue'),int('1'),if(equals(variables('Q1'), 'Unknown'),int('0'),''))))))`

`if(equals(variables('Q2'), 'Oustanding'),int('5'),if(equals(variables('Q2'), 'Beyond Expectation'),int('4'),if(equals(variables('Q2'), 'Meets Expectation'),int('3'),if(equals(variables('Q2'), 'Below Expectation'),int('2'),if(equals(variables('Q2'), 'Issue'),int('1'),if(equals(variables('Q2'), 'Unknown'),int('0'),''))))))`

`if(equals(variables('Q3'), 'Oustanding'),int('5'),if(equals(variables('Q3'), 'Beyond Expectation'),int('4'),if(equals(variables('Q3'), 'Meets Expectation'),int('3'),if(equals(variables('Q3'), 'Below Expectation'),int('2'),if(equals(variables('Q3'), 'Issue'),int('1'),if(equals(variables('Q3'), 'Unknown'),int('0'),''))))))`

`div(add(add(variables('A1'), variables('A2')), variables('A3')), variables('Divider'))`

If implemented as above for 3 questions it works. You would need to scale out to suit you.

If this post has solved your problem, please click "Accept as Solution".

Thanks, Alan

New Member

Works perfectly. Thanks a lot!

Resident Rockstar
You’re most welcome.
Happy Flowing.
Thanks, Alan
New Member

Thanks Alan this really helped me.

Announcements

#### Super User of the Month | Drew Poggemann

As part of a new monthly feature in the Community, we are excited to share that Drew Poggemann is our featured Super User for the month of February 2024. If you've been in the Community for a while, we're sure Drew's name is familiar to you, as he is one of our most active contributors--he's been a Super User for five consecutive seasons!   Since authoring his first reply 5 years ago to his 514th solution authored, Drew has helped countless Community members with his insights and expertise. In addition to being a Super User, Drew is also a User Group leader and a Microsoft MVP. His contributions to our Super User sessions and to the new SUIT program are always welcome--as well as his sense of humor and fun-loving way of sharing what he knows with others.   When Drew is not solving problems and authoring solutions, he's busy overseeing the Solution Architecture team at HBS, specializing in application architecture and business solution strategy--something he's been doing for over 30 years. We are grateful for Drew and the amazing way he has used his talent and skills to help so many others in the Community. If you are part of the SUIT program, you got to hear some great tips from Drew at the first SUIT session--and we know he still has much more to share!You can find him in the Community and on LinkedIn. Thank you for all you do, Drew!

#### Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Our team will be reviewing posts using the new "Copilot Studio" label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!The curated gallery is ready for you to experience now, so visit the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community. We can't wait to see what you "cook" up!

#### Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community