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ericonline
Community Champion
Community Champion

How to determine # of users a Flow is shared with/called by?

Hello,

How can I determine the number of users a particular Flow is shared with?

I've looked through the PowerShell cmdlets and admin.powerplatform.microsoft.com, no dice. 

Any ideas?

Thanks!

@KickingApps 

3 REPLIES 3
RezaDorrani
Dual Super User II
Dual Super User II

Hi @ericonline 

 

there should be some admin flow actions for this

I believe there is a list flow admins action which will give you the list

 

Regards,

Reza Dorrani

 

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly

Hi @RezaDorrani , 

There are "Flow Management" and "Flow for Admin" actions, but both seem to be incomplete for what I need. 

  • Flow Managment Actions:
    • List Owners and List Run-only Users shows only details of MY Flows.
    • I need users of Flows across my entire org.
  • Flow for Admins
    • Get Flow Owner brings back Owners and Co-owners for a given Flow
      • But what about "affected users" (those which are running in a non-owner capacity?)
    • Get User Details results in permission denied even though i'm an Env. Admin.

Goal: Analyze the impact of the upcoming licensing changes on our current and future Flow plans

Need

  • A list of all impacted Flows
    • Flows w/Custom Connectors (GOT THIS)
    • Flows w/HTTP Actions (GOT THIS)
    • Flows w/Premium Connectors (GOT THIS)
  • A count of users of each Flow that will require a license fee
    • This is tricky because some Flows are triggered by conditions which cause it to run under the users account, not the Flow owners account. 
    • How can we quantify these?

Thanks!

Hi @ericonline 

 

You can use list flows as Admin action to get all Flows for a specific envrionment

and then loop through this list and get the details for the Owners and run only users

 

Also the Get User Details requires the unqiue guid associated with each user in Azure AD (object ID)

But I dont think this will give you the details you need

 

 

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