cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
ericonline
Community Champion
Community Champion

How to determine # of users a Flow is shared with/called by?

Hello,

How can I determine the number of users a particular Flow is shared with?

I've looked through the PowerShell cmdlets and admin.powerplatform.microsoft.com, no dice. 

Any ideas?

Thanks!

@KickingApps 

3 REPLIES 3
RezaDorrani
Dual Super User II
Dual Super User II

Hi @ericonline 

 

there should be some admin flow actions for this

I believe there is a list flow admins action which will give you the list

 

Regards,

Reza Dorrani

 

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly

Hi @RezaDorrani , 

There are "Flow Management" and "Flow for Admin" actions, but both seem to be incomplete for what I need. 

  • Flow Managment Actions:
    • List Owners and List Run-only Users shows only details of MY Flows.
    • I need users of Flows across my entire org.
  • Flow for Admins
    • Get Flow Owner brings back Owners and Co-owners for a given Flow
      • But what about "affected users" (those which are running in a non-owner capacity?)
    • Get User Details results in permission denied even though i'm an Env. Admin.

Goal: Analyze the impact of the upcoming licensing changes on our current and future Flow plans

Need

  • A list of all impacted Flows
    • Flows w/Custom Connectors (GOT THIS)
    • Flows w/HTTP Actions (GOT THIS)
    • Flows w/Premium Connectors (GOT THIS)
  • A count of users of each Flow that will require a license fee
    • This is tricky because some Flows are triggered by conditions which cause it to run under the users account, not the Flow owners account. 
    • How can we quantify these?

Thanks!

Hi @ericonline 

 

You can use list flows as Admin action to get all Flows for a specific envrionment

and then loop through this list and get the details for the Owners and run only users

 

Also the Get User Details requires the unqiue guid associated with each user in Azure AD (object ID)

But I dont think this will give you the details you need

 

 

Helpful resources

Announcements
Power Platform Conf 2022 768x460.jpg

Join us for Microsoft Power Platform Conference

The first Microsoft-sponsored Power Platform Conference is coming in September. 100+ speakers, 150+ sessions, and what's new and next for Power Platform.

New Ideas Forum MPA.jpg

A new place to submit your Ideas for Power Automate

Announcing a new way to share your feedback with the Power Automate Team.

MPA Virtual Workshop Carousel 768x460.png

Register for a Free Workshop

Learn to digitize and optimize business processes and connect all your applications to share data in real time.

MPA Licensing.jpg

Ask your licensing questions at the Power Automate AMA!

Join Priya Kodukula and the licensing team, super users and MVPs to find answers to your questions on Power Automate licensing.

Users online (1,785)