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Anonymous
Not applicable

How to export a sharepoint list into a powerpoint presentation

Hello,

 

I have created a sharepoint list showing multiple projects being managed by my organisation:

  1. Project Name
  2. Description
  3. Status
  4. Latest update
  5. Etc

And would like to export the information into a powerpoint presentation to share with my stakeholders, but currently I can only export as a raw excel file, which doesn't add much value.

 

Someone mentioned PowerAutomate can extract and populate into a templated format, which is exactly what i am looking for, if someone here can please help? 

 

P.S I am only a Project Manager and not an IT Dev! so learning step by step!

 

This is my Sharepoint list for reference:

Sanjayarya_0-1659691340230.png

 

Many thanks in advance

Sanjay

5 REPLIES 5
Ankesh_49
Super User
Super User

@Anonymous I believe creating/populating a PPTX (like Excel Online, Word etc.) is not supported out of the box. You have to use third party connectors such as Plumsail etc. to achieve it. For reference: https://plumsail.com/docs/documents/v1.x/user-guide/processes/examples/create-pptx-from-template-processes.html

 

 

Hope it helps!!

 

Cheers,

Ankesh

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Anonymous
Not applicable

Hello thanks Ankesh...

 

I couldnt get PLUMSAIL to do what i expected (Export sharepoint list data into a powerpoint slide using PLUMSAIL as a connector) but that is probably because i have never created a flow in powerautomate...

 

I will try and get some guidance and give this another go....unless of course you or someone here has a step by step guide :):):)?

acox
Helper II
Helper II

Hello @Anonymous,

 

Below is a little guide that you can use if you haven't yet configured Flow with Plumsail to suit your needs. I use the free Company report template from the Plumsail template library.

 

1. Go to 'My flows' tab in Power Automate and create a new Flow. I use Instant cloud flow to manually start the document generation:

 

acox_1-1665403649334.png

 

2. Add a "Get file content" action and select your template:

 

acox_3-1676466760408.png

 

3. Add a "Get items" action or any other action suitable for getting data from SharePoint list:

 

acox_0-1676466262505.png

 

4. Add a 'Initialize variable' action, set a name for your variable and set the type to 'Array'. All entries from the list will later on be added to this variable one by one.

 

acox_2-1676466544891.png

 

 

5. Add 'Append to array variable' action and fill it with dynamic data from the list:

 

acox_1-1676466520675.png

 

Use tokens (placeholders) from the template and available variables from the 'Get items' action.

 

6. Finally, add a 'Create PPTX document from template' action from the Plumsail Documents connector. In the 'Template file' field, add the dynamic 'File Content' variable retrieved from the "Get file content" action.

 

You will also need to add JSON data to the 'Template data' field:

 

acox_4-1676466974681.png

 

 

7. You can use a "Create file" action to save the document to a SharePoint library:

 

acox_2-1665404181547.png

 

This is what my template looks like:

 

acox_5-1676467079038.png

 

 

And that's pretty much it. If you haven't yet started your free 30-day trial, feel free to start it here.

 

Hope this helps!

Dears, 

Just tried to use the example above to fill a PPT deck with data in a sharepoint list. It seems to work fine to me for scenarios with a single row extracted by GetItems action. In fact if the GetItems action returns more rows, the flow add autimatically a Apply Each action and it create a file PPTx for each row in the GetItems results.

 

image.png

acox
Helper II
Helper II

Hello @antonio_pondini,

 

Oh! Sorry, my solution does indeed contain an error. Thank you for pointing that out.

 

I updated my post with instructions. Please check it out.

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