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Anonymous
Not applicable

How to find out what User completed a Planner task?

I am trying to post a message in Teams to show that a specific task has been completed by the user who closed a Task in Planner. Does anyone know the variable I can use to accomplish this? Currently there is no content for user who completed a task. 

Snag_1571cece.png

 

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @seanpcoa !

If I am correct, you are using multiple triggers in your Flow. It is most likely that 'triggerBody()' only works for the first trigger in the whole Flow. So you are basically trying to find this value triggerBody()?['completedBy']?['user']?['ID'] in a bad triggerBody. Of course it isn't there (well it is, but the path is diferent and the value is NULL), so hence goes the error. I can't think of a solution to this now, because I am quite busy, but you can definitely make it work if you only use one trigger action per Flow 🙂

Cheers and GL!

View solution in original post

24 REPLIES 24
vecerpa
Memorable Member
Memorable Member

Hi @Anonymous,

Btw nice nickname 🙂

The planner connector as I see is in preview mode, so there is possible change in future.

 

Right now I see that there is only option to get person who completed task in planner by MS Graph API. There is option to get task by id 

GET /planner/tasks/<id>

In response there is part:

"completedBy": {
        "user": {
            "displayName": null,
            "id": "459cf522-d52d-4c47-a41a-cfa9874ed226"
        }
    },

And then get user by this id

GET /users/{id | userPrincipalName}

And you will receive response with user details.

Here is a link with description how you can register app and run API request, but you will need tenant admin rights for this  -https://gotoguy.blog/2017/12/17/access-microsoft-graph-api-using-custom-connector-in-powerapps-and-flows/

 

And also don't forgot to place this to Ideas blog - https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas, if not already there.

P.

v-xida-msft
Community Support
Community Support

Hi @Anonymous,

 

Could you please share a screenshot of your flow's configuration?

Do you want to include the user who completed the Planner task into the message sent to your Microsoft Teams channel using Microsoft Flow?

 

I agree with @vecerpa's thought almost. Getting the user who completed the Planner task is not supported in Planner connector of Microsoft Flow currently, if you would like this feature to be added in Microsoft Flow, please submit an idea to Flow Ideas Forum:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

 

In addition, you could consider take a try with the solution the user @vecerpa mentioned. Please also check if the following article would help in your scenario:

https://sergeluca.wordpress.com/2017/09/22/extend-microsoft-flow-with-the-microsoft-graph-and-0-code/

 

Best regards,

Kris

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Anonymous
Not applicable

Hi @v-xida-msft

 

Thanks for the reply! Here is the top part of the flow. From Planner I am simply pulling "When task is completed" filtering an if statement by a specific title to post on different Team channels. 

 

Snag_3ce991.png

 

The goal is to include the user who completed the Planner task into the message, but idealy I would want the user who completed the task to post a message by that user in Teams. For instanced if I completed a planner task post message by my user ID in teams that I completed a task. 

Anonymous
Not applicable

Hi @vecerpa

 

Thanks for the feedback. This makes sense, based on the research I did on all the variables available for Planner in MS Flow. I will be sure to add this to a feature request. 

 

I will try this method and see where it takes me. What would this look like? I would have to create multiple conditions, one for the Get request (don't see this function), another to Pull the user ID info?  

Hello, @Anonymous!

 

Thank You for posting in the Flow Community!

 

I see that you were offered some solutions to your Flow Issue! If you feel as though any of these replies were satisfactory, please click the "Accept as Solution" button so that other Flow users can find and utilze this information more easily.

 

Thank You!

-Gabriel

(Flow Community Admin)

- Gabriel
Community Manager
Power Automate | Power Virtual Agents
Super User Program Manager



Anonymous
Not applicable

After the Task Complete trigger, add an action to "Get User Profile" and pass it the Planner "Completed by ID" value. This will give you a bunch of options, including the User Profile's Display Name (populated, in this case).

 

Sadly, I still haven't found a way to either @ mention the person or make it appear that the person who completed the task is the one who posted the message. 

 

 

HonzaUH
Advocate I
Advocate I

Hi @Anonymous ,

I just found a solution to this today. There seems to be no other discussion on this matter anywhere, but this worked after some brainstorming.

1) add a Get user profile (V2) and Initialize variable parts right after the trigger part like so:

completed.PNG

 

 

 

 

 

 

 

 

 

 

2) then in the Get user profile part you put in this: triggerBody()?['completedBy']?['user']?['ID']

3) set value to Display name in the variable

Works like a charm. Cheers

Anonymous
Not applicable

@HonzaUH 

 

Here I am three week after your post and unable to use your solution. Based on the change in Planner icon, either MS changed something, or I'm using the wrong connector.

 

There is no Dynamic Content called "Completed by User" or any reasonable facsimile thereof and when I tried entering 

 

triggerBody()?['completedBy']?['user']?['ID']

 

as manual input, the flow failed at that step, and I received the below error:
Run Output.png

 

Am I missing something? Did MS change the Planner connector in the short time between your post and my attempt to apply your suggestion today?

 

Any help is greatly appreciated!

 

Kyle

 

Hi! @Anonymous

I believe the problem is you didn't input the command as an expression. You literary have to input it as an expression. Your input is just plain text without any functionality. I hope it makes it clearer.

 
 
Anonymous
Not applicable

Thank you, @HonzaUH 

 

My mistake betrays my newness to Power Automate, and the tangential nature of coding to my profession (accounting).

 

It briefly crossed my mind that it may have to be a function, but it was very brief.

 

To use your very true observation: it works like a charm!

 

Thanks, again!

 

If there is anyway for a Mod to select @HonzaUH's answer as the solution, it should be done!

@Anonymous No shame there, Kyle. Me also being a newbie, it actually took me a few hours to find this solution. To escalate on the solution, it is actually just a way to access information hidden in the body of the trigger (you can find the contents of the body if you check the connector after a test run, the values are displayed there). The body should look something like this:

 
{
  "@odata.etag""W/\"JzEtVGFzayAgQEBAQEBAQEBAQEBAQEBAVCc=\"",
  "planId""wS_P8gQny0qYXBsULwgqW5YAH0-H",
  "bucketId""E_krDwE53UqCdFywpiCUvZYAMmu2",
  "title""Ověření kvality MP3 pro vyhlašování stanic",
  "orderHint""8586175816263579832P^",
  "assigneePriority""",
  "percentComplete"100,
  "startDateTime"null,
  "createdDateTime""2020-03-12T15:01:59.2445231Z",
  "dueDateTime""2020-03-31T10:00:00Z",
  "hasDescription"false,
  "previewType""automatic",
  "completedDateTime""2020-04-15T06:02:26.1513762Z",
  "referenceCount"0,
  "checklistItemCount"0,
  "activeChecklistItemCount"0,
  "conversationThreadId""AAQkADYyNWMzNDM4LWI2M2ItNGUxNC1hOGIxLTA0NTZjNWQzYzM2ZAMkABAAFv3BbrAYvEORn00UeWJ8-BAAFv3BbrAYvEORn00UeWJ8-A==",
  "id""ZiiL8zXJSUmIkWC37JJQ2JYAGn-s",
  "createdBy": {
    "user": {
      "displayName"null,
      "id""ff0aad75-3b19-496c-9e5c-bedbde8a8176"
    }
  },
  "completedBy": {
    "user": {
      "displayName"null,
      "id""c0d29a3e-af8c-4508-aa61-030e0f7b9821"
    }
  },
  "appliedCategories": {},
  "assignments": {
    "c0d29a3e-af8c-4508-aa61-030e0f7b9821": {
      "@odata.type""#microsoft.graph.plannerAssignment",
      "assignedDateTime""2020-03-12T15:01:59.2445231Z",
      "orderHint""8586175816263579832Pc",
      "assignedBy": {
        "user": {
          "displayName"null,
          "id""ff0aad75-3b19-496c-9e5c-bedbde8a8176"
        }
      }
    }
  },
  "_assignments": [
    {
      "userId""c0d29a3e-af8c-4508-aa61-030e0f7b9821",
      "value": {
        "@odata.type""#microsoft.graph.plannerAssignment",
        "assignedDateTime""2020-03-12T15:01:59.2445231Z",
        "orderHint""8586175816263579832Pc",
        "assignedBy": {
          "user": {
            "displayName"null,
            "id""ff0aad75-3b19-496c-9e5c-bedbde8a8176"
          }
        }
      }
    }
  ]
}
 
Which is a json object. So you see this expression triggerBody()?['completedBy']?['user']?['ID'] is only a way to access the correct value in the body object. It is quite useful to understand this, because most of the values that come in trigger and connector outputs aren't accessible through dynamic content. Through the syntax I used, you can access any value in any output you get in Flow. I hope this helps you in the future.

Good luck, Kyle!
Anonymous
Not applicable

@HonzaUH That is incredibly helpful and informative! I will remember (and surely use) that! thank you!

seanpcoa
Regular Visitor

Hi @HonzaUH , when I create the expression for the User/UPN field in Get user profile (V2) like so:

01.png

 

I don't end up with a green completedBy dynamic variable as shown in your screenshot:

02.png

 

Instead, I end up with this, and the flow errors out (404 not found):

03.png

Any ideas on what I might be doing wrong? Thanks!

Anonymous
Not applicable

@seanpcoa 

 

Make sure that the expression actually stayed in the text field...I have occasionally experienced the frustration of putting an expression into the field, hit "OK" and then open it back up to realize that it is only "triggerBody()" and not the full expression...

 

...not sure if this is your issue, but it's worth checking.

 

thanks,

Kyle

@Anonymous thank you for that tip! I saved, exited the flow, then went back to edit the flow. The field is now green as shown in @HonzaUH 's screenshots. Not sure why I would need to leave, then come back. However, I cannot see the code in the expression to verify it's still there:

2020-07-16_13-23-10.png

 

 

Anonymous
Not applicable

Glad that it's working now!

 

Not sure why PA acts the way it does sometimes. Sometimes saving and leaving is what it takes! 😕

 

to see the expression, hover your cursor over the green box...

 

I think the reason it doesn't show up in the expression box is so that you can add another expression if you want to (though you'd think Microsoft could just add an option to add new or edit existing...).

 

to keep the expression in a place that you can readily see it and copy it if needed, you can add a comment to the action block (accessed in the options list at the top right of each action block) and type/paste the full expression there.

 

thanks,

Kyle

@Kevin <facepalm> I've been so used to clicking into the field to add the expression I didn't even bother to check the obvious. Thanks for pointing that out! I'm still back at the original problem: the flow fails at Get user profile (V2) with 404 resource not found in the Body output. Pretty frustrating, it seems I must be missing something obvious here. In this flow, I've kept it as simple as possible for testing, but can't seem to extract the completedBy user ID in the Get user profile (V2) step:

02.png

 

 

Adding a bit to this, when we use the expression triggerBody()?['createdBy']?['user']?['ID'] the flow works, and we get to the good bits in the user profile:

01.png

 

However, when we use the expression triggerBody()?['completedBy']?['user']?['ID'] the flow breaks and we get a 404 not found:

02.png

 

Both createdBy and completedBy contain valid user ID strings in the trigger body:

03.png

 

Any ideas or advice would be greatly appreciated!

Hi @seanpcoa !

If I am correct, you are using multiple triggers in your Flow. It is most likely that 'triggerBody()' only works for the first trigger in the whole Flow. So you are basically trying to find this value triggerBody()?['completedBy']?['user']?['ID'] in a bad triggerBody. Of course it isn't there (well it is, but the path is diferent and the value is NULL), so hence goes the error. I can't think of a solution to this now, because I am quite busy, but you can definitely make it work if you only use one trigger action per Flow 🙂

Cheers and GL!

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March 2024 Newsletter

Welcome to our March Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members. If you're new to the Community, please make sure to subscribe to News & Announcements in your community and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond.    COMMUNITY HIGHLIGHTS Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzAgniusMattJimisonragavanrajanLaurensMfernandosilvafernandosilvaLucas001Rajkumar_404wskinnermctccpaytonHaressh2728timlNived_NambiarcapuanodaniloMariamPaulachanJmanriqueriosUshaJyothi20inzil2kvip01PstorkVictorIvanidzejsrandhawarenatoromaodpoggemannmichael0808deeksha15795prufachEddieEgrantjenkinsExpiscornovusdeeksha15795SpongYeRhiassuringdeeksha15795apangelesM_Ali_SZ365ManishSolankiSanju1jamesmuller   LATEST NEWS Business Applications Launch Event - Virtual - 10th April 2024 Registration is still open for the Microsoft Business Applications Launch event which kicks off at 9am PST on Wednesday 10th April 2024. Join Microsoft product leaders and engineers for an in-depth look at the latest news and AI capabilities in Power Platform and Dynamics 365, featuring the likes of Charles Lamanna, Sangya Singh, Julie Strauss, Donald Kossmann, Lori Lamkin, Georg Glantschnig, Mala Anand, Jeff Comstock, and Mike Morton.   If you'd like to learn about the latest advances in AI and how #MicrosoftCopilot can help you streamline your processes, click the image below to register today!     Power Apps LIVE Copilot Coffee Chat - 9.30am 3rd April 2024 Be sure to check out our exclusive LIVE community event, "Power Apps Copilot Coffee Chat with Copilot Studio Product Team", which kicks off next week.   This is a unique opportunity to connect and converse with members of the Copilot Studio product team to learn more about their plans and insights into upcoming features. Click the image below to learn how to gain access!     Get Started with AI Prompts - Friday 29th March 2024 Join April Dunnam, Gomolemo Mohapi, and the team as they launch a new multi-week video series on our YouTube channelto show how you can power up your AI experience with Power Automate.   Here you'll discover how to create custom AI Prompts to use in your Power Platform solutions, with the premier available to view at 9am on Friday 29th March 2024. Click the image below to get notified when the video goes live!     UPCOMING EVENTS North American Collab Summit - Texas - 9-11th April 2024 It's not long now until the #NACollabSummit, which takes place at the Irving Convention Center in Texas on April 11-13th 2024. This amazing event will see business leaders, IT pros, developers, and end users, come together to learn how the latest Microsoft technologies can power teamwork, engagement, communication, and organizational effectiveness.   This is a great opportunity to learn from some amazing speakers and shining lights across #WomenInTech, with guests including the likes of Liz Sundet, Cathy Dew, Rebecka Isaksson, Isabelle Van Campenhoudt, Theresa Lubelski, Shari L. Oswald, Emily Mancini,Katerina Chernevskaya, Sharon Weaver, Sandy Ussia, Geetha Sivasailam, and many more.   Click the image below to find out more about this great event!   Dynamic Minds Conference - Slovenia - 27-29th May 2024 The DynamicsMinds Conference is almost upon us, taking place on 27-29th May at the Grand Hotel Bernardin in Slovenia. With over 150 sessions and 170 speakers, there's sure to be something for everyone across this awesome three-day event. There's an amazing array of speakers, including Dona Sarkar, Georg Glantschnig, Elena Baeva, Chris Huntingford, Lisa Crosbie, Ilya Fainberg, Keith Whatling, Malin Martnes, Mark Smith, Rachel Profitt, Renato Fajdiga, Shannon Mullins, Steve Mordue, Tricia Sinclair, Tommy Skaue, Victor Dantas, Sara Lagerquist, and many more.   Click the image below to meet more of the #MicrosoftCommunity in Slovenia to learn, mingle, and share your amazing ideas!     European Power Platform Conference - Belgium - 11-13th June It's time to make a note in your diary for the third European Power Platform Conference, which takes place at the SQUARE-BRUSSELS CONVENTION CENTRE on 11-13th June in Belgium.   This event brings together the Microsoft Community from across the world for three invaluable days of in-person learning, connection, and inspiration. There's a wide array of expert speakers across #MPPC24, including the likes of Aaron Rendell, Amira Beldjilali, Andrew Bibby, Angeliki Patsiavou, Ben den Blanken, Cathrine Bruvold, Charles Sexton, Chloé Moreau, Chris Huntingford, Claire Edgson, Damien Bird, Emma-Claire Shaw, Gilles Pommier, Guro Faller, Henry Jammes, Hugo Bernier, Ilya Fainberg, Karen Maes, Laura Graham-Brown, Lilian Stenholt Thomsen, Lindsay Shelton, Lisa Crosbie, Mats Necker, Negar Shahbaz, Nick Doelman, Paulien Buskens, Sara Lagerquist, Tricia Sinclair, Ulrikke Akerbæk, and many more.   Click the image below to find out more and register for what is sure to be a jam-packed event in beautiful Brussels!     For more events, click the image below to visit the Community Days website.   LATEST COMMUNITY BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Copilot Studio Community Blog Power Pages Community Blog Check out 'Using the Community' for more helpful tips and information: Power Apps, Power Automate, Copilot Studio, Power Pages

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