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Anonymous
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How to update an item in a SharePoint list base on the changes from another SharePoint List?

Hi I am new to MS Flow but very enthusiastic. I have created two custom lists in office 365 SharePoint almost exact copies of each other. The first list contains high level problem statements the second list is an action tracker. What I would like to happen is when the "Status" field is changed from "New Item" to "Reviewed", the second list will be auto populated with the Id and Short Description fields. Sounds simple but only when you are in the know.

Any help would be much appreciated.

 

Prob State.JPG

3 ACCEPTED SOLUTIONS

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Advocate V
Advocate V

Re: How to update an item in a SharePoint list base on the changes from another SharePoint List?

Hi Billy,

You just set a condition on your original list and on the yes of the condition you add a create Item task 

 

Hope this helps,

Joe

 

CreateItemFLow.jpg

View solution in original post

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Super User III
Super User III

Re: How to update an item in a SharePoint list base on the changes from another SharePoint List?

@Anonymous:

 

I agree with @jaylou but would like to add that you might want to set some type of a flag in the source list to indicate that the task list has already been populated.  Otherwise, you could end up with multiple entries in the task list if the source list is updated before the status is changed again.

 

By a flag, I mean a column that you set to indicate that the task has been created - usually a yes/no column.  For example, at the top of your Flow, check the value of your flag.  If it is set to yes (default is no), exit the Flow.  Otherwise, continue.  When you create the task, set the value of the flag to yes.

 

If you need an example, let me know.

 

Scott

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

View solution in original post

Highlighted
Administrator
Administrator

Re: How to update an item in a SharePoint list base on the changes from another SharePoint List?

Hello, @Anonymous!

 

Thank you for posting on the Flow Community Forum! Have you had an opportunity to apply @ScottShearer‘s recommendation to adapt your Flow? If yes, and you find that solution to be satisfactory, please go ahead and click “Accept as Solution” so that this thread will be marked for other users to easily identify!


Thank you for being an active member of the Flow Community!

 

-Gabriel
Flow Community Manager

- Gabriel
Community Manager
Power Automate | Power Virtual Agents
Super User Program Manager
Power Platform Communities

View solution in original post

3 REPLIES 3
Highlighted
Advocate V
Advocate V

Re: How to update an item in a SharePoint list base on the changes from another SharePoint List?

Hi Billy,

You just set a condition on your original list and on the yes of the condition you add a create Item task 

 

Hope this helps,

Joe

 

CreateItemFLow.jpg

View solution in original post

Highlighted
Super User III
Super User III

Re: How to update an item in a SharePoint list base on the changes from another SharePoint List?

@Anonymous:

 

I agree with @jaylou but would like to add that you might want to set some type of a flag in the source list to indicate that the task list has already been populated.  Otherwise, you could end up with multiple entries in the task list if the source list is updated before the status is changed again.

 

By a flag, I mean a column that you set to indicate that the task has been created - usually a yes/no column.  For example, at the top of your Flow, check the value of your flag.  If it is set to yes (default is no), exit the Flow.  Otherwise, continue.  When you create the task, set the value of the flag to yes.

 

If you need an example, let me know.

 

Scott

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

View solution in original post

Highlighted
Administrator
Administrator

Re: How to update an item in a SharePoint list base on the changes from another SharePoint List?

Hello, @Anonymous!

 

Thank you for posting on the Flow Community Forum! Have you had an opportunity to apply @ScottShearer‘s recommendation to adapt your Flow? If yes, and you find that solution to be satisfactory, please go ahead and click “Accept as Solution” so that this thread will be marked for other users to easily identify!


Thank you for being an active member of the Flow Community!

 

-Gabriel
Flow Community Manager

- Gabriel
Community Manager
Power Automate | Power Virtual Agents
Super User Program Manager
Power Platform Communities

View solution in original post

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