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How to use two SharePoint lists in PowerAutomate

Thank you very much for watching.


The scenario is like this: I have a List A with a column of people's names, and I need to send an email to different person in each row, and each person's email is stored in List B. How do I implement this?

 

Since I am just using powerautomate, please understand if there is something I don't understand, thank you for your help!

15 REPLIES 15

Hi @XiaohuLiu 

 

Is there a relationship between the lists right now? 

 

If not, you can create a new column in the list A of type lookup and select the lookup list as list B. 

 

In your flow, you can do get items to get the items from list A and then in an apply to each loop, you can add the Get Item action for the list B and for ID pass the value from the lookup field of List A. You can add an email action then and have data from both the lists included in the email. 

 

Hope this Helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

Hi @XiaohuLiu 

 

You have to try this approach

 

1. Use Get items to get all items from List A

 

2. Use apply to each loop through all items from output of Get Items action.

Nived_Nambiar_0-1681127312829.png

 

3. Use get items for List B with filter query like below 

name eq (dynamic content of name from List A)

Like below

Nived_Nambiar_1-1681127385804.png

 

Instead of name , here it is customer

 

Next we will validate whether the values are present or not, if yes then send an email like below 

 

Nived_Nambiar_2-1681127435528.png

 

Here values will be from output of Get Items for List B 🙂

 

Hope it helps 🙂

 

 

XiaohuLiu_0-1681180332063.png

@Nived_Nambiar Thank you very much for your reply, but I have some problems with the running process.
I understand according to your idea like this, first get all items in LIST A, then use aplly to each, get items in LIST B, the filter condition is equal columns in both LIST. Then send an email with the obtained Email.

I do not quite understand that


1. why add a conditional judgment, using length (...)
2. how to use the column name in Get Items 2? I input it directly and it will show that the column does not exist, and there is only the column name in Get Items 1 in Dynamic content.

 

Thank you very much for your help.

Hi @XiaohuLiu 

 

Please find answers to your questions below

 

1.  why add a conditional judgment, using length (...)

 

It is an extra step to validate whether the value we are trying to serach in List1 with value from List1 exists or not. This is done by using length function applied on values dynamic content of Get items 2 action.

 

2. how to use the column name in Get Items 2? I input it directly and it will show that the column does not exist, and there is only the column name in Get Items 1 in Dynamic content.

 

In dynamic content you will find the Column Name (which itself is the value) under Get Items action 

 

 

Let me know if you have additional questions 🙂

@Nived_Nambiar thank you for your reply, here are my data form.

XiaohuLiu_1-1681189118975.png

 

XiaohuLiu_0-1681189086077.png

 

I have built Power Automate according to your method, and I got the following error, can you please help me to see? Thank you very much!

The $filter expression "[name] A" is invalid. Creating query failed.
clientRequestId: 85bdd7da-ce57-46e1-bb34-a6326494545a
serviceRequestId: 85bdd7da-ce57-46e1-bb34-a6326494545a

 

The screenshot is not clear, could you share screenshot again after zooming it a little on filter query ?

 

@Nived_Nambiar  

Thank you very much for your reply. I have reported it again according to your answer, but I have encountered some errors. Please help me take a look. Thank you very much.

XiaohuLiu_0-1681311973035.png

XiaohuLiu_2-1681312029255.png

 

$filter 表达式“[人员] eq '王华'”无效。 Creating query failed.
clientRequestId: 140a414b-d225-4117-bb95-4979823976dc
serviceRequestId: 140a414b-d225-4117-bb95-4979823976dc

 

Hi @XiaohuLiu 

 

One question , why are you enclosing highlighted one under square brackets [] ?

 

Nived_Nambiar_0-1681319589586.png

 

Hi @XiaohuLiu,

I understand that you may be experiencing some difficulty when trying to add a filter in the 'Get Items' action. Fortunately, with the help of experimental features in Power Automate Studio, you can simplify the process of adding filter conditions.

SVenkadesh_0-1681324022858.png

 

Once you have added the filter, you can toggle off the experimental feature to return to the standard version of the Studio.

If my suggestion has been helpful, please consider giving it a Thumbs Up!


Best Regards,

Venkadesh Sundaramurthy

 

 

@Nived_Nambiar  Hi,

If I don't add "[]", the system will prompt me: Column "name" does not exist

XiaohuLiu_0-1681352101503.png

 

Hi @XiaohuLiu 

 

Does the column have square brackets ?

 

 

@Nived_Nambiar  Hi, Hi, there is no [] in the original data

seems to be strange, do one thing, let's view how the output of get items would be without using filter query . 

 

From that we can see how actually name column is present in Json output ?

 

 

@S-Venkadesh  Hi, thank you for your reply.

But for some reason, it keeps reporting errors and I am very confused. The "人员" are from 'Get items2' and the 'dynamic content' is from 'Get items1'

XiaohuLiu_2-1681354967126.png

 

 

Hi @XiaohuLiu ,

I understand that you're experiencing two issues:

  1. You're getting a "Column 'name' doesn't exist" error from the "Get Items 2" action.
  2. You're wondering why "人员" is coming from "Get Items 2" while the dynamic content is from "Get Items 1".

For Issue #1, to investigate further, could you please share a screenshot of the SharePoint List that shows the column name, type, and internal name? You can do this by going to List Settings, clicking on the column, and taking a screenshot. Please ensure that the URL shows the internal name.

For Issue #2, the reason why the dynamic content is from "Get Items 1" is because it's attempting to iterate through all items returned from "Get Items 1" one by one. On the other hand, "人员" is from "Get Items 2" because the query is being applied to a column located in List 2 (i.e., "Get Items 2").

If my suggestion has been helpful, please consider giving it a Thumbs Up!


Best Regards,

Venkadesh Sundaramurthy

 

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