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I need to export email data from a shared outlook inbox to excel in bulk

Dear Automate Community, 


I recently got my flow throttled by IT due to the fact it ran A LOT so I'm looking for a more efficient way to do the exact same thing I was doing before without utilizing too many flows. 


Flow Description: When a new email arrives in a shared mailbox > Add row into a table 

Excel table columns necessary: (Title :To: From: CC: Subject: Body: Timestamp)


My managers and I have now come to depend on our ability to count and analyze email data in bulk to justify and drive process improvement projects, within our center so I'm really in a bind and any suggestions would be greatly appreciated 


p.s. I've also tried to the non-flow way of exporting data from outlooking into an excel file, except I can't seem to figure out a way to get the timestamp which is a crucial part of this whole project 






Super User II
Super User II

Hi @Hsoto7 


Indeed that's an issue if the shared inbox get's a lot of emails.


The issue here is that it's a shared email box. That limits what we can do because otherwise, we could use a recurrence trigger and only fetch the emails a few times a day.


Your solution is the only one I can see at the moment due to the limitations of the shared mailboxes. 


I checked, and there's an answer from Microsoft's people saying that this is an idea but not implemented yet:


But let's try this one that I must warn you, is quite complex.

  1. Change the trigger for a recurrent trigger
  2. Set it to run every X hours
  3. Fetch the emails from those hours. To do so here's an article (this is the tricky part)
  4. Then add the files to your Excel.


With this, you'll have only a few runs a day instead of hundreds. 


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New Member


Did you ever a figure out a resolution to this?




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