cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
jsb81
Frequent Visitor

Initialise Variable in Flow - Adobe Sign

Hi All,

 

I have been following this flow video below and like to know how to Initialise a variable signed which is not explained in the video. What will be the values for the items highlighted in yellow?

 

Here is the link to the flow, sharepoint and adobe sign video: https://www.youtube.com/watch?v=k5kCVv5HqOQ

@sergeluca 

 

flow_adobe.PNG

 

Thanks 

Jag

1 ACCEPTED SOLUTION

Accepted Solutions

Hello,

 

here is how I implemented it. It was a long time ago : -)

signed.PNG

 

Kind regards

 

Serge Luca aka Doctor Flow

 

View solution in original post

18 REPLIES 18
yashag2255
Super User
Super User

Hey @jsb81 

 

Can you please share more details of what is it that you are trying to do. Please refer to the screenshot below:adobs.png

In the screenshot I am trying to check the status of the agreement and creating any sequential steps if it is "Signed". 

 

In your scenario, I am assuming that you are putting the status of the agreement in variable and trying to run until it is SIGNED and running that in a defined interval. If that is the case, refer to the screenshot below:adsb.png

The set variable will be the Status from the dynamic selector and in the delay until I have put the expression:

addHours(utcNow(), 1)

This will delay the flow for an hour and you can customise as per you requirement. 

 

Hope this Helps!

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

Hi,

 

I'm trying to download the signed contracts into a SharePoint document library once the applicant has SIGNED the document.

signed documents.PNG

 

adobeSign1.png

 

In the below section I only want to download signed documents in the Employee Contract agreements

 

adobeSign2.png

 

@sergeluca 

 

Thanks

Jag

@jasb81 @jsb81 

 

Instead of following the lengthy process for that, please refer to the flow below:assd.png

This flow will be triggered when the state of the agreement changes and if it is Signed, it will create a new file in Sharepoint library of your choice. 

 

Hope this helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

Hi Yash,

 

I followed your steps and the flow stops at the conditions and skips the file creation process in SharePoint.

 

adobeSign_Skip.PNG

 

Below is how the flow is setup. Not sure what I'm missing 😞

 

adobeSign_Contract.PNG

 

Thanks

Jag

Hey @jasb81 , 

 

You are trying to use two triggers in 1 flow and this will not work this way. What you can do is create two flows. 

 

1. Use Trigger :"When an item is created in sharepoint" and the action is to create the agreement and send for signature. 

 

2. this is the second flow and triggered when the state of an agreement changes and if it is signed, it creates a new file in sharepoint. 

 

Hope this Helps!

 

But @sergeluca  has been able to achive this in one flow as show in his video. I'm not sure how the Do until step has been configured which not shown in the video.

 

If you watch this video, I'm trying to achieve the same till store signed contract in SharePoint

https://www.youtube.com/watch?v=k5kCVv5HqOQ

 

 

Thanks

Jag

Hi @jasb81 

 

So the do until loop in the video, keeps checking the Status of the agreement in every defined interval that is defined in the delay action (you can refer to the flow that you shared earlier requesting what values go where and my flow where I showed you those values) 

 

In that flow it will keep fetching the agreement after the delay until the status is SIGNED. In my suggestion I am asking you to use two flows to do that so that one flow does not wait for a couple of hours to get the Signed Status. 

 

But if you still insist on using just one flow and the template that you shared earlier, you can configure the delay until and add the 1 hour time stamp to that so that flow keeps checking every hour if the status was changed (In the one that I suggested, the flow wil not wait for half time if the document was signed within the hour)

 

Hope this helps!

oh ok. Isn't it possible to delay the 2nd trigger untill the document is signed by  participant1. 

 

I'm planning to help HR & other teams automate several contracts using flow and each contract type will have its own SharePoint Folder.  Do I have to setup two flows for every contract as that will be a lot of flows to maintain?

 

Thanks

Jag

 

 

@jasb81 

 

I thought you were referring to just one documnet. However I have modified the first flow and this one should be able to do the job for you:

 

sysy.png

This will check the document status everyhour until it is signed and will time out after one day. You can make modifications to the delay as per your requirements. 

 

Another way of doing this could be, creating the second flow that is triggered when the status of the documnet changes and then you add an action of get item from sharepoint and match the ID and then use it dynamically for multiple departments. Totally up to you. 

 

Hope this Helps!

Hello,

 

here is how I implemented it. It was a long time ago : -)

signed.PNG

 

Kind regards

 

Serge Luca aka Doctor Flow

 

Hi Serge,

 

What are the settings under Wait for Signing action please?

 

Thanks

Jag

10 seconds for the demo. But it should be bigger because we can oly have 5000 iterations in a loop. I would say 15 minutes in production

@yashag2255 

 

This method works well, the only issue is that you can't use form field data (ie document or employee name) from the agreement.  Also, you don't need the If... condition as the flow only triggers when the agreement is in SIGNED (completed) status.

Hello @sergeluca ,

in this way I can only know when the agreement will be SIGNED, but I want to know even if the agreement will be CANCELLED from any participant. How I can achieve this? If I know this I can terminate the flow and notify the partecipants correctly.
Thank for your help.

The Adobe 'status of agreement' action will return any status of the agreement, including CANCELLED.  You could include CANCELLED in the Do...Until statement and put an if..then or switch inside it to capture and act on cancelled agreements.

Thank you fro your help.

I'm trying to set this condition in the Do Until:

@or(not(equals(outputs('Get_the_status_of_an_agreement')?['body/status'], 'OUT_FOR_SIGNATURE'),equals(outputs('Get_the_status_of_an_agreement')?['body/status'], 'DOCUMENTS_NOT_YET_PROCESSED')))

 

but I have this error:

InvalidTemplate. Unable to process template language expressions for action 'Do_until_-_Get_status_of_an_agreement' at line '1' and column '4997': 'The template language function 'not' expects one parameter: the boolean value to negate. The function was invoked with '2' parameters. Please see https://aka.ms/logicexpressions#not for usage details.'.

 

Do you have any suggestion?

Thank you.

Murderbot
Advocate IV
Advocate IV

You've got either a misplaced en-paren or syntax issue.

 

If you want it to just be not 'OUT_FOR_SIGNATURE', do this:

 

or(not(equals(outputs('Get_the_status_of_an_agreement')?['body/status'], 'OUT_FOR_SIGNATURE')),equals(outputs('Get_the_status_of_an_agreement')?['body/status'], 'DOCUMENTS_NOT_YET_PROCESSED'))

 

if you want it to be not either of those options, do this:

 

or(not(equals(outputs('Get_the_status_of_an_agreement')?['body/status'], 'OUT_FOR_SIGNATURE')),not(equals(outputs('Get_the_status_of_an_agreement')?['body/status'], 'DOCUMENTS_NOT_YET_PROCESSED')))

 

Thank you @Murderbot .

In my case the right expression was this:

 

@and(not(equals(outputs('Get_the_status_of_an_agreement')?['body/status'], 'OUT_FOR_SIGNATURE')),not(equals(outputs('Get_the_status_of_an_agreement')?['body/status'], 'DOCUMENTS_NOT_YET_PROCESSED')))

 

My 'Do until' must loop when the state of the agreement is equal to OUT_FOR_SIGNATURE or DOCUMENTS_NOT_YET_PROCESSED. When the status will be different from these two values, then proceed.

Have a nice day.

Helpful resources

Announcements

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

February 2024 User Group Update: Welcoming New Groups and Highlighting Upcoming Events

It's a new month and a brand-new year, which means another opportunity to celebrate our amazing User Groups!Each month, we highlight the new User Groups that have joined the community. It's been a busy season for new groups, because we are thrilled to welcome 15 New User Groups! Take a look at the list below, shared by the different community categories. If your group is listed here, give this post a kudo so we can celebrate with you!   We love our User Groups and the difference they make in the lives of our Community! Thank you to all the new User Groups, new User Group leaders--we look forward to hearing about your successes and the impact you will leave!   In addition to our monthly User Group spotlight, it's a great time to share some of the latest events happening in our User Group community! Take a look at the list below to find one that fits your schedule and need! There's a great combination of in-person and virtual events to choose from. Also, don't forget to review the many events happening near you or virtually! It's a great time of year to connect and engage with User Groups both locally and online. Please Welcome Our NEW User Groups   Power Platform: Heathcare Power Platform User Group Power Platform Connect Hub Power Platform Usergroup Denmark Mexico Norte- Power Platform User Group Pune Power User Group Sudbury Power Platform User GroupMicrosoft User Group GhanaMPPBLR - Microsoft Power Platform Bengaluru User Group Power Apps:   Myrtle Beach Power Platform User GroupAnanseTechWB PowerApps Copilot Studio: Pathfinders Power Platform Community Dynamics365: Cairo, Egypt MSD 365 Business Central/NAV/F&O User GruopMS Dynamics 365 Business Central LatamCincinnati OH D365 F&O User Group February User Group Events February 2024 Cleveland Power Platform User GroupPortallunsj - Februar 2024Indiana D365/AX February User Group MeetingQ1 2024 KC Power Platform and Dynamics 365 CRM Users Group 

January 2024 Community Newsletter

Welcome to our January Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members. If you're new to the Community, please make sure to follow the latest News & Announcements in each Community and check out the Community on LinkedIn as well! It's the best way to stay up-to-date in 2024 with all the news from across Microsoft Power Platform and beyond.      COMMUNITY HIGHLIGHTS Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, giving (and receiving!) kudos, and consistently providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, make it your New Year's Resolution to be more active in the community in 2024.   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzWarrenBelzPstork1saudali_25LaurensMPstork1stephenrobertLucas001AARON_ClbendincpaytonSurendran_RANBNived_NambiarMariamPaulachanNikhil2JmanriqueriosANBJupyter123rodger-stmmbr1606Agniusstevesmith27mandelaPhineastrice602AnnaMoyalanOOlashynBCLS776grantjenkinsExpiscornovusJcookSpongYeAARON_CManishSolankiapangelesPstork1ManishSolankiSanju1Fubar   LATEST NEWS Power Platform 2024 Release Wave Highlights This month saw the 2024 Release Wave 1 plans for Microsoft Power Platform and Microsoft Dynamics 365- a compilation of new capabilities planned for release between April and September 2024. Click here to read Corporate Vice President Maureen (Mo) Osborne's detailed breakdown of the upcoming capabilities, and click the image below to check out some of the Power Platform 2024 Release Wave 1 highlights.     "What's New" Power Platform Shorts Series This month we also launched our brand-new 'Power Shorts' series on YouTube - a selection of super sweet snapshots to keep you in the loop with all the latest trends from across the Power Platform and beyond. Click the image below to check out the entire playlist so far, and don't forget to subscribe to our YouTube channel for all the latest updates.   Super User In Training (S.U.I.T) It was great to see the Power Platform Community officially kick off Season One of their Super User in Training (SUIT) program this month! Their first meeting saw an amazing turnout of over 300 enthusiastic participants who started their dynamic journey toward becoming Super Users. Huge thanks to Manas Maheshwari, Eric Archer, Heather Hernandez, and Duane Montague for a fantastic kick-off. The first meeting also saw seasoned Super User, Drew Poggemann, share invaluable insights on navigating the #MicrosoftCommunity with finesse. Many thanks to Drew for setting the stage and emphasizing the importance of active engagement and the art of providing thoughtful community solutions. If you want to learn more about the features and benefits of gaining Super User status, click the image below to find out more, and watch this space for more info about Season Two and how you can SUIT UP in the community!     UPCOMING EVENTS Microsoft 365 Community Day - Miami - February 1-2, 2024 It's not long now until the Microsoft 365 Community Day Miami, which will be taking place at the Wolfson Campus at Miami Dade College on 1-2 Feb. 2024. This free event is all about unlocking the full potential of Power Platform, Microsoft 365, and AI, so whether you’re a tech enthusiast, a business owner, or just curious about the latest Microsoft advancements, #M365Miami is for you.   The event is completely free and there will sessions in both English and Spanish to celebrate the vibrant and diverse make-up of our amazing community. Click the image below to join this amazing Community Day in Miami and become a part of our incredible network of learners and innovators!     Microsoft Fabric - Las Vegas - March 26-28, 2024 Exciting times ahead for the inaugural #MicrosoftFabric Community Conference on March 26-28 at the MGM Grand in Las Vegas. And if you book now, you can save $100 off registration! The Microsoft Fabric Conference will cover all the latest in analytics, AI, databases, and governance across 150+ sessions.   There will be a special Community Lounge onsite, interactive learning labs, plus you'll be able to 'Ask the Experts' all your questions to get help from data, analytics, and AI specialists, including community members and the Fabric Customer Advisory Team. Just add the code MSCUST when registering for a $100 discount today. Click the image below to find out more about the ultimate learning event for Microsoft Fabric!     Microsoft 365 Conference - Orlando - April 30 - May 2, 2024 Have you added The Microsoft 365 Conference to your community calendar yet? It happens this April 30th - May 2nd in Orlando, Florida. The 2024 Microsoft 365 Conference is one of the world’s largest gatherings of Microsoft engineers and community, with a strong focus on Power Platform, SharePoint, Azure, and the transition to an AI-powered modern workplace.   Click the image link below to find out more and be prepared to be enlightened, educated, and inspired at #M365Conf24!   LATEST COMMUNITY BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Copilot Studio Community Blog Power Pages Community Blog Check out 'Using the Community' for more helpful tips and information: Power Apps, Power Automate, Copilot Studio, Power Pages  

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Did You Attend the Microsoft Power Platform Conference in 2022 or 2023? Claim Your Badge Today!

If you were one of the thousands of people who joined us at the first #MPPC Microsoft Power Platform Conference in 2022 in Orlando--or attended the second-annual conference in Las Vegas in 2023--we are excited to honor you with a special community badge! Show your support for #MPPC Microsoft Power Platform Conference this year by claiming your badge!           Just follow this link to claim your badge for attending #MPPC in 2022 and/or 2023: MPPCBadgeRequest    Want to earn your badge for 2024? Just keep watching our News & Announcements for the latest updates on #MPPC24.

Microsoft Power Platform | 2024 Release Wave 1 Plan

Check out the latest Microsoft Power Platform release plans for 2024!   We have a whole host of exciting new features to help you be more productive, enhance delegation, run automated testing, build responsive pages, and so much more.    Click the links below to see not only our forthcoming releases, but to also try out some of the new features that have recently been released to market across:     Power Apps  Power Automate  Copilot Studio   We can’t wait to share with you all the upcoming releases that will help take your Power Platform experience to the next level!    Check out the entire Release Wave: Power Platform Complete Release Planner 

Users online (2,203)