Hi all
I created a flow succesfully (Ex: Flow-1) using swich option to save all attachements received in Outlook Inbox from different vendors. For this I created different folders in OneDrive with each vendor name and one common folder for miscellaneous items. This swith Option allows only 27 unique casess+1 default case. But I have more vendors to create. So I created another flow (Ex: Flow-2) same as Flow-1 and did for rest of the vendors, but here the problem comes. when new mail arrives from vendor,who is in Flow-2, attachement saves in both the folders, like in respective vendor name folder and in common folder also.
So could anybody help me in this issues, how to stop saving attachment In common folder which received from vendor related to Flow-2. I tried to delate default case from Flow-1 and add in Flow-2, also it not works.
Please help in this.
Hey @Gopi_gk
Why are you making so many switch cases, instead of this you could have done it pretty easily.
Use Create File action, and just give a path using the from field from the email trigger.
Or if you still want to use switch cases, then you can add this flow in a solution, make another flow which will contain other switch cases, and then in default of the 1st flow, call the second flow as the child flow.
I hope this helps.
Thank you Sundeep sir for your time to work on my query. I tried with both solutions suggestd by you, but as a beginer in MPA, not understood exactly how to work with these two.
Hey @Gopi_gk
I will go ahead with your method only.
First go to solutions.
Inside solution. Click on New solution.
Add Everything, and click on Create.
This will take a few minutes and then reload the page. And you will see your solution. Open it. Then click on add existing, go to automation and then cloud flow. Check if your flow is there or not. If not, click on add new and create your flow 1 again.
When your flow 1 is ready save it.
Then come back to the solution. And click on new and make another flow, but this time keep it instant flow. And in the inputs, keep it text or email, as per your choice. [This email/text you will be getting from flow 1].
Create other switch cases in the flow 2 and keep the default case for unique cases. Add the end of this flow, use the action respond to a powerapp or flow. [Like in previous reply].
After this again go to the 1st flow. In its default case, call the child flow with the help of run a child flow action. Here also pass the text/email, which will be caught by the instant trigger of flow 2.
This will do the trick.
I am giving you a video link for parent and child flows. Watch it, because the concept of parent and child flows is really important.
Long Video, if you have time:
https://www.youtube.com/watch?v=DLhwnZ5JRvE
Short Video, if you dont have much time:
https://www.youtube.com/watch?v=iUkzS-h8v1E
I hope this helps.
Hi Sundeep sir, Good morning. (from India). Hope you are doing good. Thanks for your efforts/support to working on my problem. I tried your solution and gone through video's you shared as links, but I stuck at the point of joining two flows in solution. (Sorry this topic is very much new to me and far of my knowledge, being in accounts field don't have any technical background, only enthusiasm to automate my regular routine work). So after that I searched over MPA community again and tried in another way that, in default case of 1st flow, I added another Switch action again, i.e., Swich2 and I created other cases for rest of the vendors. I don't know whether it will work or not, because new mails not yet received from vendors so far. need to verify. Once again . Below are 2 screenshots. Thanks for your kind support.
Oh nice, this approach is good and much easier. This should surely work.
Hi Gopi_gk,
I think it is better to use if else instead of a case.
If I answer your question then please mark it as verified.
Let me know if I can provide you with more details.
Thanks
Regards,
Abdul Wahab
Power Platform/Customer Engagement Developer/Lead/Solution Architecture/Project Manager
Direct/WhatsApp:+923323281237
E-mail: abdulwahabubit@outlook.com
Skype: abdul.wahabubit
Linkedin: https://www.linkedin.com/in/abdul-wahab-a5b8b011a/
Sundeep sir, the flow was success. Attachments are saving into respective folders with out any duplication. Very happy. Once again Thanks for support.
Abdul ji, Thanks for your interest in resolving my Issue with more flexible steps. Pls let me know how to do that.
Hey @Gopi_gk
If we are talking about different approaches. I have a really simple approach, in which you dont even have to create a folder yourself.
So, in the technique we will just take the from field of the email and take out the name of the company from it by using split method.
Then while using create file action, we can give the name in the path of the file. When we do this, power automate automatically creates a new folder.
Can you give me an example of how the emails look like?
So, mostly emails are like.
Company Name: Lets say company only
or
So, from the above we will take out the company and just name the folder according to that.
So, this will be my approach, if you can give me an example of how the email looks like, I can make the flow and share screenshot with you.
Hi Sir, most of the email are in the same manner as you mentioned. Below are the 5 examples that I found from my vendor E-mails.
Sales@company.co.in |
Invoice@company.com |
Accounts@company.in |
Companyname@gmail.com |
pesonname@gmail.com |
Just a question, are you saving the folder name with full email address???
Or you are using company name??
With Vendor company name.
I have created a flow. This would work for the emails that you have given above. Just the only problem is that, if it comes from a unique email, then it can be a little different.
So here is how the flow looks like:
Used a compose to store, From field of the trigger.
After that using a condition, adding the output of above compose and comparing if it contain gmail.com or not.
If yes condition: [If it contains gmail.com]
In compose 2 I am using a split function.
Split function will split your string from the variable or symbol you provide in braces and convert it into an array.
Formula used in compose 2: split(outputs('Compose'),'@')
So if it comes from an email like:
company@gmail.com, it will take out "company","gmail.com"
After this I am using another compose to get the value at 0 index.
Formula used in compose 4: outputs('Compose_2')[0]
Then in create file I am just passing, outputs of compose 4.
If you have a main folder and then you are making another folder inside it,
first choose the folder and after that write outputs after that.
For example, you are storing all these in folder named Main and then in subfolders.
Then it should look like:
/Main/outputs('Compose_4)
If No side:
Same things here, not explaining much.
Example: vendor@company.co.in
Formulas used in compose 3: split(outputs('Compose'),'@')
This will give: "vendor","company.co.in"
Formula used in compose 5: split(outputs('Compose_3')[1],'.')
This will give: "company","co","in"
Formula in compose 6: outputs('Compose_5')[0]
This will give company.
And after this same, using the output of compose 6 in create file.
Hi Sir, I built the flow as you mentioned and I succeeded, but the Job was done only half. After completion I received 3 e-mails from G-mail (Accounts@gamail.com) and 3 with company name (Invoice@company.com). But here only 2 folder were created automatically and all 3 G-mail attachments are saved in one folder (even though different vendors) and other 3 company name mails attachments are saved in another folder (even though different vendors). This is Fyi
screen shot:
You didn't use expressions.
You directly wrote those formulas, see beside dynamic content there is an expression option, add the formula there and press ok.
After all the planning and preparing, the annual Microsoft Power Platform Conference is finally here! We are excited to see so many of our community in Las Vegas this week. To help make sure you don't miss any of the workshops, sessions, and events we have planned, make sure to check out this handy Community One-Sheet, and download the pdf today! Make sure to stop by the Community Lounge to meet @hugobernier, @EricArcher, @heaher_italent, and @AshleyFelts from our team!
Join us for the first-ever the Biz Apps Community User Group meeting live from the Power Platform Conference! This one hour user group meeting is all about discovering the value and benefits of User Groups! Discover how you can find a group in your local area or about specific topics where you can learn new skills and meet like-minded people as a user group member. Hear from User Group leaders about why they do what they do and what resources they receive to help them succeed as community ambassadors. If you have never attended a User Group meeting before, this will be a great introduction! We hope you are inspired to find a group that meets your unique interests! October 5th at 2:15 pm Pacific time If you're attending #MPPC23 in Las Vegas, join us in person! Find out more here: https://powerplatformconf.com/#!/session/Biz%20Apps%20Community%20User%20Group%20Meeting%20-%20Live%20from%20MPPC/6172 Not at MPPC23? Attend vvirtually by registering here: https://aka.ms/MPPCusergroupmeeting2023 If you can't attend this meeting live, don't worry! We will record this meeting and share it with the Community at powerusers.microsoft.com
We are excited to kick off our new #TuesdayTIps series, "Back to Basics." This weekly series is our way of helping the amazing members of our community--both new members and seasoned veterans--learn and grow in how to best engage in the community! Each Tuesday, we will feature new areas of content that will help you best understand the community--from ranking and badges to profile avatars, from Super Users to blogging in the community. Our hope is that this information will help each of our community members grow in their experience with Power Platform, with the community, and with each other! This Week's Tips: Account Support: Changing Passwords, Changing Email Addresses or Usernames, "Need Admin Approval," Etc.Wondering how to get support for your community account? Check out the details on these common questions and more. Just follow the link below for articles that explain it all.Community Account Support - Power Platform Community (microsoft.com) All About GDPR: How It Affects Closing Your Community Account (And Why You Should Think Twice Before You Do)GDPR, the General Data Protection Regulation (GDPR), took effect May 25th 2018. A European privacy law, GDPR imposes new rules on companies and other organizations offering goods and services to people in the European Union (EU), or that collect and analyze data tied to EU residents. GDPR applies no matter where you are located, and it affects what happens when you decide to close your account. Read the details here:All About GDPR - Power Platform Community (microsoft.com) Getting to Know You: Setting Up Your Community Profile, Customizing Your Profile, and More.Your community profile helps other members of the community get to know you as you begin to engage and interact. Your profile is a mirror of your activity in the community. Find out how to set it up, change your avatar, adjust your time zone, and more. Click on the link below to find out how:Community Profile, Time Zone, Picture (Avatar) & D... - Power Platform Community (microsoft.com) That's it for this week. Tune in for more Tuesday Tips next Tuesday and join the community as we get "Back to Basics."
Are you attending the Microsoft Power Platform Conference 2023 in Las Vegas? If so, we invite you to join us for the MPPC's Got Power Talent Show! Our talent show is more than a show—it's a grand celebration of connection, inspiration, and shared journeys. Through stories, skills, and collective experiences, we come together to uplift, inspire, and revel in the magic of our community's diverse talents. This year, our talent event promises to be an unforgettable experience, echoing louder and brighter than anything you've seen before. We're casting a wider net with three captivating categories: Demo Technical Solutions: Show us your Power Platform innovations, be it apps, flows, chatbots, websites or dashboards... Storytelling: Share tales of your journey with Power Platform. Hidden Talents: Unveil your creative side—be it dancing, singing, rapping, poetry, or comedy. Let your talent shine! Got That Special Spark? A Story That Demands to Be Heard? Your moment is now! Sign up to Showcase Your Brilliance: https://aka.ms/MPPCGotPowerSignUp Deadline for submissions: Thursday, Sept 28th How It Works: Submit this form to sign up: https://aka.ms/MPPCGotPowerSignUp We'll contact you if you're selected. Get ready to be onstage! The Spotlight is Yours: Each participant has 3-5 minutes to shine, with insightful commentary from our panel of judges. We’re not just giving you a stage; we’re handing you the platform to make your mark. Be the Story We Tell: Your talents and narratives will not just entertain but inspire, serving as the bedrock for our community’s future stories and successes. Celebration, Surprises, and Connections: As the curtain falls, the excitement continues! Await surprise awards and seize the chance to mingle with industry experts, Microsoft Power Platform leaders, and community luminaries. It's not just a show; it's an opportunity to forge connections and celebrate shared successes. Event Details: Date and Time: Wed Oct 4th, 6:30-9:00PM Location: MPPC23 at the MGM Grand, Las Vegas, NV, USA
The Reading Dynamics 365 and Power Platform User Group is a community-driven initiative that started in September 2022. It has quickly earned recognition for its enthusiastic leadership and resilience in the face of challenges. With a focus on promoting learning and networking among professionals in the Dynamics 365 and Power Platform ecosystem, the group has grown steadily and gained a reputation for its commitment to its members! The group, which had its inaugural event in January 2023 at the Microsoft UK Headquarters in Reading, has since organized three successful gatherings, including a recent social lunch. They maintain a regular schedule of four events per year, each attended by an average of 20-25 enthusiastic participants who enjoy engaging talks and, of course, pizza. The Reading User Group's presence is primarily spread through LinkedIn and Meetup, with the support of the wider community. This thriving community is managed by a dedicated team consisting of Fraser Dear, Tim Leung, and Andrew Bibby, who serves as the main point of contact for the UK Dynamics 365 and Power Platform User Groups. Andrew Bibby, an active figure in the Dynamics 365 and Power Platform community, nominated this group due to his admiration for the Reading UK User Group's efforts. He emphasized their remarkable enthusiasm and success in running the group, noting that they navigated challenges such as finding venues with resilience and smiles on their faces. Despite being a relatively new group with 20-30 members, they have managed to achieve high attendance at their meetings. The group's journey began when Fraser Dear moved to the Reading area and realized the absence of a user group catering to professionals in the Dynamics 365 and Power Platform space. He reached out to Andrew, who provided valuable guidance and support, allowing the Reading User Group to officially join the UK Dynamics 365 and Power Platform User Groups community. One of the group's notable achievements was overcoming the challenge of finding a suitable venue. Initially, their "home" was the Microsoft UK HQ in Reading. However, due to office closures, they had to seek a new location with limited time. Fortunately, a connection with Stephanie Stacey from Microsoft led them to Reading College and its Institute of Technology. The college generously offered them event space and support, forging a mutually beneficial partnership where the group promotes the Institute and encourages its members to support the next generation of IT professionals. With the dedication of its leadership team, the Reading Dynamics 365 and Power Platform User Group is poised to continue growing and thriving! Their story exemplifies the power of community-driven initiatives and the positive impact they can have on professional development and networking in the tech industry. As they move forward with their upcoming events and collaborations with Reading College, the group is likely to remain a valuable resource for professionals in the Reading area and beyond.
As the sun sets on the #SummerofSolutions Challenge, it's time to reflect and celebrate! The journey we embarked upon together was not just about providing answers – it was about fostering a sense of community, encouraging collaboration, and unlocking the true potential of the Power Platform tools. From the initial announcement to the final week's push, the Summer of Solutions Challenge has been a whirlwind of engagement and growth. It was a call to action for every member of our Power Platform community, urging them to contribute their expertise, engage in discussions, and elevate collective knowledge across the community as part of the low-code revolution. Reflecting on the Impact As the challenge ends, it's essential to reflect on the impact it’s had across our Power Platform communities: Community Resilience: The challenge demonstrated the resilience of our community. Despite geographical distances and diverse backgrounds, we came together to contribute, learn, and collaborate. This resilience is the cornerstone of our collective strength.Diverse Expertise: The solutions shared during the challenge underscore the incredible expertise within our community. From intricate technical insights to creative problem-solving, our members showcased their diverse skill sets, enhancing our community's depth.Shared Learning: Solutions spurred shared learning. They provided opportunities for members to grasp new concepts, expand their horizons, and uncover the Power Platform tools' untapped potential. This learning ripple effect will continue to shape our growth. Empowerment: Solutions empowered community members. They validated their knowledge, boosted their confidence, and highlighted their contributions. Each solution shared was a step towards personal and communal empowerment. We are proud and thankful as we conclude the Summer of Solutions Challenge. The challenge showed the potential of teamwork, the benefit of knowledge-sharing, and the resilience of our Power Platform community. The solutions offered by each member are more than just answers; they are the expression of our shared commitment to innovation, growth, and progress! Drum roll, Please... And now, without further ado, it's time to announce the winners who have risen above the rest in the Summer of Solutions Challenge! These are the top community users and Super Users who have not only earned recognition but have become beacons of inspiration for us all. Power Apps Community: Community User Winner: @SpongYe Super User Winner: Pending Acceptance Power Automate Community: Community User Winner: @trice602 Super User Winner: @Expiscornovus Power Virtual Agents Community: Community User Winner: Pending AcceptanceSuper User: Pending Acceptance Power Pages Community: Community User Winner: @OOlashyn Super User Winner: @ChristianAbata We are also pleased to announced two additional tickets that we are awarding to the Overall Top Solution providers in the following communities: Power Apps: @LaurensM Power Automate: @ManishSolanki Thank you for making this challenge a resounding success. Your participation has reaffirmed the strength of our community and the boundless potential that lies within each of us. Let's keep the spirit of collaboration alive as we continue on this incredible journey in Power Platform together.Winners, we will see you in Vegas! Every other amazing solutions superstar, we will see you in the Community!Congratulations, everyone!
User | Count |
---|---|
25 | |
22 | |
19 | |
18 | |
14 |
User | Count |
---|---|
46 | |
31 | |
30 | |
24 | |
23 |