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Gopi_gk
Regular Visitor

Issues with Swich cases more than allowed (27)

Hi all

I created a flow succesfully (Ex: Flow-1) using swich option to save all attachements received in Outlook Inbox from different vendors. For this I created different folders in OneDrive with each vendor name and one common folder for miscellaneous items. This swith Option allows only 27 unique casess+1 default case. But I have more vendors to create. So I created another flow (Ex: Flow-2) same as Flow-1 and did for rest of the vendors, but here the problem comes. when  new mail arrives from vendor,who is in Flow-2, attachement saves in both the folders, like in respective vendor name folder and in common folder also. 

So could anybody help me in this issues, how to stop saving attachment In common folder which received from vendor related to Flow-2. I tried to delate default case from Flow-1 and add in Flow-2, also it not works.

Please help in this.

 

Gopi_gk_1-1663463379023.png

 

 

 

15 REPLIES 15
Sundeep_Malik
Community Champion
Community Champion

Hey @Gopi_gk 

Why are you making so many switch cases, instead of this you could have done it pretty easily. 

Use Create File action, and just give a path using the from field from the email trigger.

Sundeep_Malik_0-1663472915742.png

Or if you still want to use switch cases, then you can add this flow in a solution, make another flow which will contain other switch cases, and then in default of the 1st flow, call the second flow as the child flow.

 

Sundeep_Malik_1-1663473467912.png

Sundeep_Malik_2-1663473498296.png

I hope this helps. 

Thank you Sundeep sir for your time to work on my query. I tried with both solutions suggestd by you, but as a beginer in MPA, not understood exactly how to work with these two.

Sundeep_Malik
Community Champion
Community Champion

Hey @Gopi_gk

I will go ahead with your method only.

First go to solutions.

Sundeep_Malik_3-1663497721985.png

 

Inside solution. Click on New solution.

Sundeep_Malik_1-1663497590650.png

Add Everything, and click on Create. 

Sundeep_Malik_2-1663497625890.png

This will take a few minutes and then reload the page. And you will see your solution. Open it. Then click on add existing, go to automation and then cloud flow. Check if your flow is there or not. If not, click on add new and create your flow 1 again.

Sundeep_Malik_4-1663497862484.png

 

When your flow 1 is ready save it.

Then come back to the solution. And click on new and make another flow, but this time keep it instant flow. And in the inputs, keep it text or email, as per your choice. [This email/text you will be getting from flow 1].

Create other switch cases in the flow 2 and keep the default case for unique cases. Add the end of this flow, use the action respond to a powerapp or flow. [Like in previous reply]. 

 

After this again go to the 1st flow. In its default case, call the child flow with the help of run a child flow action. Here also pass the text/email, which will be caught by the instant trigger of flow 2.

This will do the trick.

I am giving you a video link for parent and child flows. Watch it, because the concept of parent and child flows is really important.

Long Video, if you have time:

https://www.youtube.com/watch?v=DLhwnZ5JRvE

Short Video, if you dont have much time:

https://www.youtube.com/watch?v=iUkzS-h8v1E

 

 

 

I hope this helps.

 

Hi Sundeep sir, Good morning. (from India). Hope you are doing good. Thanks for your efforts/support to working on my problem. I tried your solution and gone through video's you shared as links, but I stuck at the point of joining two flows in solution. (Sorry this topic is very much new to me and far of my knowledge, being in accounts field don't have any technical background, only enthusiasm to automate my regular routine work).  So after that I searched over MPA community again and tried in another way that, in default case of 1st flow, I added another Switch action again, i.e., Swich2 and I created other cases for rest of the vendors. I don't know whether it will work or not, because new mails not yet received from vendors so far. need to verify. Once again . Below are 2 screenshots. Thanks for your kind support.

 

Gopi_gk_0-1663648469648.png

Gopi_gk_1-1663648575636.png

 

 

 

Sundeep_Malik
Community Champion
Community Champion

@Gopi_gk 

Oh nice, this approach is good and much easier. This should surely work. 

AbdulWahab
Helper V
Helper V

Hi Gopi_gk,

 

I think it is better to use if else instead of a case.

 

If I answer your question then please mark it as verified.

 

Let me know if I can provide you with more details.

 

Thanks
Regards,

Abdul Wahab
Power Platform/Customer Engagement Developer/Lead/Solution Architecture/Project Manager
Direct/WhatsApp:+923323281237
E-mail: abdulwahabubit@outlook.com
Skype: abdul.wahabubit
Linkedin: https://www.linkedin.com/in/abdul-wahab-a5b8b011a/

Sundeep sir, the flow  was success. Attachments are saving into respective folders with out any duplication. Very happy. Once again Thanks for support.

Abdul ji, Thanks for your interest in resolving my Issue with more flexible steps. Pls let me know how to do that. 

Sundeep_Malik
Community Champion
Community Champion

Hey @Gopi_gk 

If we are talking about different approaches. I have a really simple approach, in which you dont even have to create a folder yourself.

So, in the technique we will just take the from field of the email and take out the name of the company from it by using split method.

Then while using create file action, we can give the name in the path of the file. When we do this, power automate automatically creates a new folder.

Can you give me an example of how the emails look like?

 

So, mostly emails are like.

Company Name: Lets say company only

abc@company.com

or

abc@company.co.in

So, from the above we will take out the company and just name the folder according to that.

 

So, this will be my approach, if you can give me an example of how the email looks like, I can make the flow and share screenshot with you.

Hi Sir, most of the email are in the same manner as you mentioned. Below are the 5 examples that I found from my vendor E-mails.

Sales@company.co.in
Invoice@company.com
Accounts@company.in
Companyname@gmail.com
pesonname@gmail.com

 

 

Sundeep_Malik
Community Champion
Community Champion

@Gopi_gk 

Just a question, are you saving the folder name with full email address??? 

Or you are using company name??

With Vendor company name. 

Sundeep_Malik
Community Champion
Community Champion

@Gopi_gk 

I have created a flow. This would work for the emails that you have given above. Just the only problem is that, if it comes from a unique email, then it can be a little different.

 

So here is how the flow looks like:

 

Used a compose to store, From field of the trigger.

After that using a condition, adding the output of above compose and comparing if it contain gmail.com or not.

Sundeep_Malik_0-1663734878071.png

 

 

If yes condition: [If it contains gmail.com]

 

In compose 2 I am using a split function.

Split function will split your string from the variable or symbol you provide in braces and convert it into an array.

Formula used in compose 2: split(outputs('Compose'),'@')

So if it comes from an email like:

company@gmail.com, it will take out "company","gmail.com"

After this I am using another compose to get the value at 0 index.

Formula used in compose 4: outputs('Compose_2')[0]

Then in create file I am just passing, outputs of compose 4.

If you have a main folder and then you are making another folder inside it,

first choose the folder and after that write outputs after that.

For example, you are storing all these in folder named Main and then in subfolders.

Then it should look like:

/Main/outputs('Compose_4)

Sundeep_Malik_1-1663734984509.png

 

 

 

If No side:

 

Same things here, not explaining much.

Example: vendor@company.co.in

Formulas used in compose 3: split(outputs('Compose'),'@')

This will give: "vendor","company.co.in"

Formula used in compose 5: split(outputs('Compose_3')[1],'.')

This will give: "company","co","in"

Formula in compose 6: outputs('Compose_5')[0]

This will give company.

And after this same, using the output of compose 6 in create file.

Sundeep_Malik_2-1663735342417.png

 

Hi Sir, I built the flow as you mentioned and I succeeded, but the Job was done only half. After completion I received 3 e-mails from G-mail (Accounts@gamail.com) and 3 with company name (Invoice@company.com).  But here only 2 folder were created automatically and all 3 G-mail attachments are saved in one folder (even though different vendors) and other 3 company name mails attachments are saved in another folder (even though different vendors). This is Fyi

screen shot:

 

Gopi_gk_0-1663779114111.png

 

 

Sundeep_Malik
Community Champion
Community Champion

@Gopi_gk 

You didn't use expressions.

You directly wrote those formulas, see beside dynamic content there is an expression option, add the formula there and press ok.

Sundeep_Malik_0-1663803353549.png

 

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