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Advocate IV
Advocate IV

List all Flows in environment

Hello together

 

I am trying to get a list of all our flows in the default environment using the Flow Management connector with the List Flows as Admin Action:
2019-05-28 08_23_03-Window.png

I know, that we have about >250 Flows in our environment but my flow is always returning 171 flows. I do have a P2 License and also I am member of the System Administrator Group. What else can be wrong? Is there still a possibility that i do not see all the flows in the environment even as an admin?

 

Thanks for your help on this.

 

Martin

1 ACCEPTED SOLUTION

Accepted Solutions
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Community Support
Community Support

Re: List all Flows in environment

Hi @mzandegiacomo ,

 

I have some updates for you.

 

Please try to turn on Pagination of action List flows as Admin, and set the Threshold to a Maximum number.

 

Please check the following flow for a reference:

1.PNG2.PNG3.PNG

 

 

Best regards,

Mabel

 

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

10 REPLIES 10
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Dual Super User
Dual Super User

Re: List all Flows in environment

Hi, 

 

You can only list flows that you have access to. By access I mean you should be a primary co-owner or owner of that flow to make list of them using the connection you have mentioned. 

 

 

Thanks. 

Highlighted
Advocate IV
Advocate IV

Re: List all Flows in environment

Hello @yashag2255 

Thanks for your reply. So as an admin there is no possibility to see all the flows in an environment except i would be added to each and every flow as a co-owner?

 

Highlighted
Dual Super User
Dual Super User

Re: List all Flows in environment

Hi @mzandegiacomo , 

 

I tried replicating the steps and unfortunately this is the outcome: 

 

Listing the flows as an admin from environement is fetching the flows that I (admin) have created and have shared with others as co-owners. 

 

This means that if any other user has created a flow and added me as a co owner, it still does not fetch that one in the list flows option. 

 

 

Thanks, 

Highlighted
Advocate IV
Advocate IV

Re: List all Flows in environment

Hey @yashag2255 

Thanks for checking on your end. However, when we do the step in our environment, it lists 171 flows which someone created (not me) and also where I am not co-owner. so the behaviour looks quite inconsistent to me. Thats why i was reaching out to the community with that question.

Highlighted
Dual Super User
Dual Super User

Re: List all Flows in environment

Hey!

 

It works in mine too for the co owner after I logged out and started a new session. I think someone from Microsoft should be able to better answer this one. 

 

 

Thanks, 

Highlighted
Community Support
Community Support

Re: List all Flows in environment

Hi @mzandegiacomo ,

 

Action List Flows as Admin lists all flows in the given environment that you have admin access to.

 

When you open the admin center, the Environments tab appears by default and lists all the environments for which you are an Environment Admin. And if you are a member of the Global Administrator role of your Azure AD or Office 365 tenant, all the environments that have been created by users in your tenant appear, because you’re automatically an environment Admin for all of them.

 

Please check your access to the environment and try again.

 

By the way, when testing this action, it returns the maximum 250 flows as expected.

1.PNG

 

Reference documentation:

https://docs.microsoft.com/en-us/power-platform/admin/environments-administration

 

Best regards,

Mabel

 

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
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Advocate IV
Advocate IV

Re: List all Flows in environment

Hello @v-yamao-msft 

Thanks for replying. I checked and I do have admin access to the environment. Meanwhile I also opened a Premier Support Ticket and they confirmed, that somehow the connector is not listing all flows. As a workaround I use a the PowerShell Cmdlets and they seem to work since I get a list with around 2000 flows now.

Thanks,

Martin


 

Highlighted
Community Support
Community Support

Re: List all Flows in environment

Hi @mzandegiacomo ,

 

I have some updates for you.

 

Please try to turn on Pagination of action List flows as Admin, and set the Threshold to a Maximum number.

 

Please check the following flow for a reference:

1.PNG2.PNG3.PNG

 

 

Best regards,

Mabel

 

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

Highlighted
Advocate IV
Advocate IV

Re: List all Flows in environment

Thanks, @v-yamao-msft 

This did the job. Also Premier Support came to the same solution. I now get listed all our ~2600 Flows in the environment.

 

Highlighted
Frequent Visitor

Re: List all Flows in environment

I came across an error while implimentiong this flow using the default template. Could you help me taking a look?

@v-yamao-msft 

 

https://techcommunity.microsoft.com/t5/PowerApps-Flow/Admin-Get-List-of-New-Flows-Error/m-p/837539/h...

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