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Anonymous
Not applicable

Lookup email address

I am moving the first steps using Flow. I have a list with 'due date' (date) and a field with 'assigned to' (email address). How do I build a flow that on the due date emails a reminder to the 'assigned to person? Where to start? Would a 'lookup' function exist in Flow?

 

Thanks.

1 ACCEPTED SOLUTION

Accepted Solutions
ScottShearer
Super User
Super User

There are a variety of ways to accomplish your goal using Flow.  Here is a simple example.

 

I created a custom list and added a date column called Due Date and a Person or Group column called Assigned To.

I created a Flow that runs when a new item is created in the list.

The Flow starts and pauses until the due date and then sends an email.

The only unusual thing to note is that I can't just use the Due Date directly from SharePoint - I first need to convert it to a UTC format.

Here is a link to a blog detailing how to work with dates in Flow

 

DueDateDemo.jpg

 

If you need additional assistance, please post here.

 

If this solves your issue, please mark your question as Solved.

 

Scott

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

View solution in original post

5 REPLIES 5
ScottShearer
Super User
Super User

There are a variety of ways to accomplish your goal using Flow.  Here is a simple example.

 

I created a custom list and added a date column called Due Date and a Person or Group column called Assigned To.

I created a Flow that runs when a new item is created in the list.

The Flow starts and pauses until the due date and then sends an email.

The only unusual thing to note is that I can't just use the Due Date directly from SharePoint - I first need to convert it to a UTC format.

Here is a link to a blog detailing how to work with dates in Flow

 

DueDateDemo.jpg

 

If you need additional assistance, please post here.

 

If this solves your issue, please mark your question as Solved.

 

Scott

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott
Dev_Nikhil
Advocate III
Advocate III

Hi @Anonymous, 

 

There is one another way which you can try you can check the condition of the Due date to today using the expression "utcnow()",

If Condition satisfies you can perform further actions.

 

for extra help you can Perform a recurrence Trigger for your Reminder notification Flow for your List.

 

i hope this would help you.

 

Thanks 

Dev_Nikhil

Anonymous
Not applicable

Thanks @ScottShearer,

 

 

The proposed solution works fine. 

How to operate with dates, eg to subtract one day to the due date so that the reminder is sent one day before the due date? Thanks. 

Anonymous
Not applicable

Thanks @Dev_Nikhil, it is a good suggestion, I will look into that as soon as possible. I am slowly moving forward with learning but I will get back to you if I arrive somewhere (or most likely if I get stranded). Thanks. 

Anonymous
Not applicable

Nevermind , apologies. Subtractions and additions are covered in the link you sent.

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