Loop through the list

[Lana]

Hi,

I have a requirement to loop through my SharePoint list and find out how many records have a field set to certain value. 

For example, if my list is a list of all the employees who are coming to a company event in person or logging in remote. I have to run a flow to capture some data points like 

Logging in remote: 320

In Person: 24

IT Attendee's:  185 people

HR Attendee's: 35 People

How can I achieve this?

[efialttes · Accepted solution]

Hi!

So your flow shall be executed on a specific schedule (once a day, or once a week, or...) right?

If so, I believe you need a 'schedule' trigger and a 'get items' action block to read all your SP list items.

Now, if you always need to report the counters, and the status values are always the same i.e. 'Logging in remote', 'In person', 'IR attendees', 'HR attendees', I would recommend one 'Filter array' action block per status value. You can add the status value to 'Filter array's' name:

Filter array Logging in remote

Filter array In person

...

Assign as 'Filter Array' input your 'Get items' output, and implement a Condition rule to evaluate if Sharepoint column Status takes a specific value. Since you have 4 status to report, you need 4 'Filter arrays'

Finally, you can use a WDL expression to calculate nr of items included in 'Filter array' output:

length(body('Filter_array_Logging_in_remote'))

length(body('Filter_array_In_person'))

...

If you are not familiar with WDL expressions please follow these steps to add them

https://youtu.be/LPZ-WZoWwp4

Please note if you plan to change, add or removee your Status value list, you will need to update your Flow, or, build dynamically a Dictionary with all stored values and iterate through them with an 'Apply to each'

Hope this makes sense

[Lana]

Thank you for your answer.

It sounds right. I will try and let you know.

[Lana]

Hello efialttes,

I got a chance to test your solution today and it worked. 😊

Thank you so much for your help!