cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
jleung
Frequent Visitor

Manipulate filename from email attachment

I used the SharePoint create file action to save file to SharePoint library from email attachments. It overwrites the file if it already exist. I then try to add with timestamp to the filename but only as prefix because the "Name" dynamic content from email attachment includes file extension. Ideally, the new filename should be [filename]-[timestamp].[file extension]

 

I am still new to use Flow. Anyone has suggestion or work around for this? Thank you.

43 REPLIES 43

Great tutorial. I'm getting this error message: 

The template validation failed: 'The action(s) 'Compose-GetFileName, Compose-GetFileExtension' referenced by 'inputs' in action 'Compose_3' are not defined in the template.'.
 
Ring any bells?

HI @pagemian 

That means that the name of your actions do not match the names of the actions in the walkthrough. Here's what you can do:

  • You can update the expressions to use the name of your Compose_3 action
  • Or you can rename your Compose actions to match the names I'm using: Compose-GetFileName and Compose-GetFileExtension.

Once you do any of the above, your Flow should be fine. Please do not hesitate to reach out if you have any questions or issues.

Regards.

Fausto Capellan, Jr
Did I answer your question? Mark my post as a solution! Did my response help? Please give it a thumbs up!

Worked like a charm! Thank you. What I'd really like to do is have the file name be the subject line of the incoming email. Any thoughts? I've removed the Compose-Timestamp function so far.

Nevermind! Changed the input for get filename to email subject. DONE! Thanks again!

Hi @pagemian 

 

Glad you got it working 😀

Fausto Capellan, Jr
Did I answer your question? Mark my post as a solution! Did my response help? Please give it a thumbs up!

Hi,

thank you for this flow works perfectly. 

I was wondering how can I put a condition to exclude certain file types such as .png or jpg as the signature images are also getting captured in this flow?

Thanks,

Hi Fausto, First of all, Thanks.

 

The method you have posted is working partially for me but there is a glitch I am facing and I am not sure why. I have initialized variables and set everything according to the way you have shown with a difference that I have concatenated a three letter string to the file name instead of date. The file is getting saved in the folder with the right modified name, that is, 3 letter string concatenated with the default name of the Excel file attachment.

 

The problem is that "[_" is coming at the beginning of the file name and "_]" is coming at the end of the file name after extension. How to get rid of these two parts? The dynamic expression I have used is - 

concat('3 letter string',outputs('Compose-GetAttachmentName'),'.',outputs('Compose-GetExtension'))

Hello @Deepjyoti 

Are those characters coming from the original file name or are they somehow being added with thee new file name? Can you please post a screenshot of the file name?

Thank you.

Fausto Capellan, Jr
Did I answer your question? Mark my post as a solution! Did my response help? Please give it a thumbs up!

Hi @faustocapellanj, Thank you for such prompt response!

 

These characters are not there in the original file name. They are getting added with the new file name when the file is being saved in the folder by the Power Automate flow. The file I am using is a confidential one - hence, I am not sharing the exact name. Let's say that the file in mail attachment is - FileName-28-08-21.xlsb. It is being saved as - [_String-FileName-28-08-21.xlsb_] whereas the desired result is String-FileName-28-08-21.xlsb.

Hi, I am new to this platform and using it for the first time. Your explanation is very detailed and working. However, 

When I am using the date&time format as yyyy-mm-dd hh:mm:ss. I am 

getting correct date and year. But the month number is incorrect and the time is also incorrect. 

Can you please suggest the way to achieve correct date & time. 

IMG_20211027_192203.jpg

cdeaton1014
New Member

This is working great for me except that I'm working with digitally signed emails and the attachment that's being saved is a smime.p7m file instead of the hoped for excel. Any idea why and how to fix that?

Hi @vedikakhetan 

I know this is old, but the Month must use uppercase Ms, like this yyyy-MM-dd hh:mm:ss. Lowercase Ms are for minutes.

Fausto Capellan, Jr
Did I answer your question? Mark my post as a solution! Did my response help? Please give it a thumbs up!

hi @cdeaton1014 

I haven't worked with digitally signed emails before. Maybe someone else has worked with them and can chime in.

Fausto Capellan, Jr
Did I answer your question? Mark my post as a solution! Did my response help? Please give it a thumbs up!

Hi Fausto,

thank you for this excellent post.

I was able to follow it for a PDF Attachment and the filename is changed in the Sharepoint Online Library.

The problem is that I cannot open the file anymore in Sharepoint. There is a message like "no preview available".
If I do it with the original Attachment Name it works"!

Do you have any idea why?

Regards and thanks in advance

Sascha

Thank you so much for this post- it's very helpful!

 

I know its an old thread... but I want to achieve something similar to this, and am hoping you can possibly help me.

 

I would like to save each file, with a specific predetermined name which is separate for each file, instead of a timestamp.

 

For example, I have an email that will come in with 5 attachments - and I want the first one to be saved with the title of EmailSubject+SpecificString, the next one to be named EmailSubject+AnotherString, the 3rd EmailSubject+AThirdString etc.

 

Concatenating the date to a regular string wont work, because I want the string to be different for each file...

 

Any ideas on how to go about doing that?

 

TIA

skip- I figured it out;)

 

I incremented a variable within the apply to each and pulled an array using that variable.

 

Thanks anyways!

Can you share a screenshot of what you mean by "I incremented a variable within the apply to each and pulled an array using that variable."?

 

I am needing to do a similar thing, and am running into errors.

irmartsr
New Member

Hi! I would like to automatically save outlook attachments to folder based on dates received and sender. Anyone please help me out with this case.. I really appreciate it. Thanks.

sachinsagy
New Member

HI @faustocapellanj 

 

I know this is a very old post. But I would really like to know one thing.

 

This work for me as well, but I have encountered one issue is that the pdf file which gets renamed before uploading the SharePoint becomes unreadable No preview as well as even after downloading I get an error as failed to open the document. Where as the original file is readable.

 

Could you please assist with this? 

 

Below is the flow 

sachinsagy_0-1666355264474.png

sachinsagy_1-1666355343788.png

sachinsagy_2-1666355395319.png

sachinsagy_3-1666355612857.png

 

Thanks in Advance

 

Have you found a solution? I have the exact same problem. The output from creating the new file name ist correct. The final file has "[_" and "_]" wrapped around it -> "[_Filename_variable.csv_]"

Helpful resources

Announcements

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!   Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪 🌠  

Tuesday Tips: Community Ranks and YOU

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!This Week: Community Ranks--Moving from "Member" to "Community Champion"   Have you ever wondered how your fellow community members ascend the ranks within our community? What sets apart an Advocate from a Helper, or a Solution Sage from a Community Champion? In today’s #TuesdayTip, we’re unveiling the secrets and sharing tips to help YOU elevate your ranking—and why it matters to our vibrant communities. Community ranks serve as a window into a member’s role and activity. They celebrate your accomplishments and reveal whether someone has been actively contributing and assisting others. For instance, a Super User is someone who has been exceptionally helpful and engaged. Some ranks even come with special permissions, especially those related to community management. As you actively participate—whether by creating new topics, providing solutions, or earning kudos—your rank can climb. Each time you achieve a new rank, you’ll receive an email notification. Look out for the icon and rank name displayed next to your username—it’s a badge of honor! Fun fact: Your Community Engagement Team keeps an eye on these ranks, recognizing the most passionate and active community members. So shine brightly with valuable content, and you might just earn well-deserved recognition! Where can you see someone’s rank? When viewing a post, you’ll find a member’s rank to the left of their name.Click on a username to explore their profile, where their rank is prominently displayed. What about the ranks themselves? New members start as New Members, progressing to Regular Visitors, and then Frequent Visitors.Beyond that, we have a categorized system: Kudo Ranks: Earned through kudos (teal icons).Post Ranks: Based on your posts (purple icons).Solution Ranks: Reflecting your solutions (green icons).Combo Ranks: These orange icons combine kudos, solutions, and posts. The top ranks have unique names, making your journey even more exciting! So dive in, collect those kudos, share solutions, and let’s see how high you can rank!  🌟 🚀   Check out the Using the Community boards in each of the communities for more helpful information!  Power Apps, Power Automate, Copilot Studio & Power Pages

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

March User Group Update: New Groups and Upcoming Events!

  Welcome to this month’s celebration of our Community User Groups and exciting User Group events. We’re thrilled to introduce some brand-new user groups that have recently joined our vibrant community. Plus, we’ve got a lineup of engaging events you won’t want to miss. Let’s jump right in: New User Groups   Sacramento Power Platform GroupANZ Power Platform COE User GroupPower Platform MongoliaPower Platform User Group OmanPower Platform User Group Delta StateMid Michigan Power Platform Upcoming Events  DUG4MFG - Quarterly Meetup - Microsoft Demand PlanningDate: 19 Mar 2024 | 10:30 AM to 12:30 PM Central America Standard TimeDescription: Dive into the world of manufacturing with a focus on Demand Planning. Learn from industry experts and share your insights. Dynamics User Group HoustonDate: 07 Mar 2024 | 11:00 AM to 01:00 PM Central America Standard TimeDescription: Houston, get ready for an immersive session on Dynamics 365 and the Power Platform. Connect with fellow professionals and expand your knowledge. Reading Dynamics 365 & Power Platform User Group (Q1)Date: 05 Mar 2024 | 06:00 PM to 09:00 PM GMT Standard TimeDescription: Join our virtual meetup for insightful discussions, demos, and community updates. Let’s kick off Q1 with a bang! Leaders, Create Your Events!  Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups.   P.S. Have an event or success story to share? Reach out to us – we’d love to feature you!

Tuesday Tips: Community Blogs--A Great Place to Start

  It's TUESDAY, so it's time for an all-new TUESDAY TIP.    This ongoing series of posts is our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users. Make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   THIS WEEK: COMMUNITY BLOGS One of the highlights of the Power Platform Community is the very active Community Blog. Whether you're working mostly with Power Apps, creating flows in Power Automate, unlocking the power of Copilot Studio, or building websites with Power Pages, each Community has its own, dedicated blog that is written by--and for--our Community members!When you have a question and aren't sure how to ask it, or when you're looking for a solution to a particularly vexing problem, what you're looking for may already have been written about by someone who has faced the issue--and found an answer! Our blogs are written by both Super User pros and by low-code rookies, because it doesn't matter how long you've been part of Power Platform or the Community. What matters is whether or not you have a solution that can be shared to people who really need the help.   With new blog posts released several times a week, you never know what answer you will find. And the blogs are a great place to discuss what works, share what you may have found yourself, and build connections with other Community members facing similar questions or concerns! We are so grateful for the awesome group of bloggers who share their tips, knowledge, and skills. It's been exciting to see so many new Community members join the blog since last fall.Check Out the Community Blogs Today: Power Apps Community BlogPower Automate Community BlogCopilot Studio Community BlogPower Pages Community Blog There's so much more you'll discover in the Community Blogs, and we hope you'll check them out today!  Interested in blogging? Click here & message your Community Managers today to get started.

February 2024 Community Newsletter

Welcome to our February Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members. If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date in 2024 with all the news from across Microsoft Power Platform and beyond. Are you ready to "Leap" in to all we've got to share today?   COMMUNITY HIGHLIGHTS Check out the most active community members of the last month! These hardworking members post regularly, answer questions, kudos, and provide top solutions in their communities. We are so thankful for all your great work in January, and we can't wait to see who will be our most active members next month!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzWarrenBelzPstork1saudali_25LaurensMPstork1stephenrobertLucas001AARON_ClbendincpaytonSurendran_RANBNived_NambiarMariamPaulachanNikhil2JmanriqueriosANBJupyter123rodger-stmmbr1606Agniusstevesmith27mandelaPhineastrice602AnnaMoyalanOOlashynBCLS776grantjenkinsExpiscornovusJcookSpongYeAARON_CManishSolankiapangelesPstork1ManishSolankiSanju1Fubar   There was a lot of activity in the Community in February! Did you miss anything? Here are just a few of the announcements and updates we shared: Super User Season 1 is HereFebruary 2024 User Group Update: Welcoming New GroupsCelebrating a New Season of Super UsersCheck out the February 2024 Dynamics NewsletterAnnouncing Copilot Cookbook GallerySuper User of the Month D. PoggemannTuesday Tips: Getting Started in the Community The best way to not miss them is to make sure you're subscribed to your community's News & Announcements. Subscribe today and don't miss anything next month! Power Apps News, Power Automate News, Copilot Studio News, Power Pages News Copilot Cookbook for Power Apps The all-new Copilot Cookbook is now available in the #PowerApps Community - offering a wide array of best practices on how to use Microsoft Copilot to develop and create in Power Apps.   The #CopilotCookbook is your new go-to resource when you need inspiration (or when you're stuck!) and aren't sure how to best partner with Copilot. So, whether you're looking for the best prompts or just want to know about responsible AI use, you can visit the Copilot Cookbook for regular, high-quality content that you can rely on. Our team will be reviewing posts using the new "Copilot " label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!   The curated gallery is now ready for you to experience, so click the image below and check out the all-new Copilot Cookbook for Power Apps today. We can't wait to see what you "cook" up! 👨🍳       Power Platform Dev Weekly Celebrate 200th Episode Congratulations to Danish Naglekar, Anwesha Sharma, Matt Beard, Mark Carrington Carl Cookson and the team, as they celebrated the 200th episode of Power Platform Dev Weekly in February!   Click the image below to check out this landmark episode, featuring content from the likes of Nati Turtledove, Matthew Devaney, Inogic, Mohamed Ashiq Faleel, Mike Hartley, Nishant Rana, James Yumnam, Carl Cookson, Yannick Reekmans, Deepesh Somani, and many more.       "Get Started With" Power Platform Shorts Series This month we launched our new 'Get Started With' series on YouTube - a selection of sweet snapshots to keep you in the loop with all the latest Copilot trends that you can try out through advice at Microsoft Learn. Click the image below to check out the entire playlist so far, and don't forget to subscribe to our YouTube channel for all the latest updates.     UPCOMING EVENTS Canadian Power Platform Summit - Vancouver - 16th March 2024 Check out the first ever Canadian Power Platform Summit, which takes place at Microsoft Vancouver office on Saturday 16th March 2024! Get ready to immerse yourself in the ultimate Power Platform experience at the #CPPS24. This event is tailored for makers, developers, students and tech enthusiasts eager to explore the depths of Power Platform technologies. With sessions ranging from beginner-friendly to advanced-intermediate, this event offers a diverse range of insights for attendees of all levels.   There's a great range of speakers, including the likes of Lisa Crosbie, Matthew Devaney, Ulrikke Akerbæk, Oleksandr Olashyn, Mark Smith, Jake Harvey, Manju Gurjar, Adam Tobias, Mats Necker, Natasza Kosakowska, Linn Zaw Win, Salim Adamon, Tomas Prokop, Maxim Nikonov, and many more.   Great work by Chris Piasecki, Éric Sauvé, Nick Doelman, Scott Durow, Victor Dantas and the team for putting this amazing event together. So, whether you're a seasoned pro or a rising star, click the image below to join the Microsoft Community in Canada to gain practical insights, discover real-world examples, and take away actionable skills to boost your expertise.   Business Applications Launch Event - Virtual - 10th April 2024 Registration is now open for the Microsoft Business Applications Launch event which kicks off at 9am PST on Wednesday 10th April 2024. Join Microsoft product leaders and engineers for an in-depth look at the latest news and AI capabilities in Power Platform and #Dynamics365, featuring the likes of Charles Lamanna, Sangya Singh, Julie Strauss, Donald Kossmann, Lori Lamkin, Georg Glantschnig, Mala Anand, Jeff Comstock, and Mike Morton.     Microsoft Fabric - Las Vegas - 26-28th March 2024 Exciting times ahead for the inaugural #MicrosoftFabric Community Conference on March 26-28 at the MGM Grand in Las Vegas! The conference will cover all the latest in analytics, AI, databases, and governance across 150+ sessions, with guest speakers including Arun Ulag, Amir Netz, Jessica Hawk, Eric Boyd, Kim Manis, Adam Saxton, Patrick LeBlanc, Bob Ward, Wangui McKelvey, Wee Hyong T., Justyna Lucznik, Priya Sathy, Mehrnoosh Sameki, Rachel Shepard, Karthik Ravindran, Jason Himmelstein, and many more.   On-site there will be a special Community Lounge, interactive learning labs, plus you'll be able to 'Ask the Experts' all your questions to get help from data, analytics, and AI specialists, including community members and the Fabric Customer Advisory Team. Click the image below to find out more about the ultimate learning event for Microsoft Fabric!   If you'd like to learn how the latest advances in AI and how #MicrosoftCopilot can help you streamline your processes, click the image below to register today!       LATEST COMMUNITY BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Copilot Studio Community Blog Power Pages Community Blog Check out 'Using the Community' for more helpful tips and information: Power Apps, Power Automate, Copilot Studio, Power Pages

Users online (4,106)