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GeorgiaJay23
New Member

Microsoft Form Branching in Power Automate with Approval needed

I am hoping someone can help me...

I have created a Travel Request Form on Microsoft forms for employees to fill in.

The first page of the form has some general questions, the form then gives the 3 options to tick if they need a Train, Flights or Car Hire.

When selecting one of the three the branching options it will then take the employee to another set of questions, relevant to the type of transport so I can get all the information I need to book. 

 

The issue I am having is with the flow, I need the form to be sent to my email so I am aware of the request, and the form also needs to be sent to the employees line manager for approval. 

 

I have created the first flow for Train, and the form comes through to my email and line managers email. But when trying to create the flows for the other types of transport it just keeps sending the request for the Train one I created first... and I can't see where it is going wrong.

 

Also, when the request comes through to email it is automatically showing as rejected?

 

I can provide anymore info if needed, but any help or advise would be much appreciated!

5 REPLIES 5
Nived_Nambiar
Super User
Super User

Hi @GeorgiaJay23 

 

does the flow is like when user fills the request, a power automate flow will create an approval request and send it to required persons for approval , am i right ?

 

Thanks & Regards,

Nived N 🚀

LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel

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GeorgiaJay23
New Member

Hi @Nived_Nambiar 

 

Yes that is correct!

 

I already have an existing flow for a Hotel Request Microsoft Form which goes like this - 

GeorgiaJay23_0-1709024018616.png

But that is more straight forwards as it is one simple form.

 

I need the same kind of flow for the Travel Request Form, but I am getting stuck because of the branching depending on the type of transport our employees require...

 

 

Hi @GeorgiaJay23 

 

If i am right > for all flow types which you are trying to design > it will be triggered from same form submission right ? but depends on value selected from one of fields each flow will run based on that ?

 

could you confirm this ?

Thanks & Regards,

Nived N 🚀

LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel

🔍 Found my answer helpful? Please consider marking it as the solution!
Your appreciation keeps me motivated. Thank you! 🙌

GeorgiaJay23
New Member

Hi @Nived_Nambiar 

 

Correct so for example on the form there is a few general questions and then it asks if employees require - Train , Flights or Car Hire. Once one of the options is selected it will take them to another page of questions relating to the type of transport. E.g if they select Train it will then ask what station they are departing from, or if flight it will be what airport they're travelling from ect...

 

I have figured out that it is a Switch I need to use instead of a condition, and the forms seem to be pulling through to the email ok.

 

But my new issue is that when the form is submitted, it is coming through to email as rejected automatically...

Hi @GeorgiaJay23 

 

so it is passing through the approval actions in power automate ?

 

Thanks & Regards,

Nived N 🚀

LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel

🔍 Found my answer helpful? Please consider marking it as the solution!
Your appreciation keeps me motivated. Thank you! 🙌

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