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ScottJM
Level: Powered On

Microsoft Forms to PDF without using third party connections

I've been trying to create a flow for a number of days now and have managed to get nowhere. I need to create a flow that can take information from a Form and use it to fill out a PDF or a word document and i can't use any third party apps. My original plan was to use the "populate a word doc" but I have an API error and can't figure out how to use it.

 

The other option was a SharePoint lis but the problem is that the majority of questions are multiple line questions and theres about 40+ columns in the SharePoint list. Then the information needs to be sent on to another company which isn't the same every time. So it would only be good for storing the information then they would have to copy and paste it out into a email to send on.

 

Ontop of this I want to avoid Excell as much as possible. Can anyone help me or point me in the right direction.

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Community Support Team
Community Support Team

Re: Microsoft Forms to PDF without using third party connections

Hi @ScottJM ,

 

It seems that you are using the action “Populate a word template”, please show me more details on the flow configuration and error message.

 

According to your description, I have created a flow for your reference.

 

When a form is submitted, create a word file first, then convert it to PDF file.

 

An image for your reference:

1.PNG

 

Further, when working with action Populate a Microsoft Word template, make sure you have done the following things:

 

  • Add Developer tab to the ribbon
  • Add multiple Plain text content controls as needed and you could rename the controls as well:2.PNG
  • Upload the word template to OneDrive for Business or SharePoint library
  • In the action Populate a word template, select the file you uploaded. Then populate corresponding value from the form to each field.

 

A blog Generate Word documents in your flows for your reference:

https://flow.microsoft.com/en-us/blog/generate-word-documents-in-your-flows/

 

Best regards,

Mabel

 

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

4 REPLIES 4
Super User
Super User

Re: Microsoft Forms to PDF without using third party connections

Your only real options are generating a Word Doc, or SharePoint List. Due to Adobe licensing, the built in PDF conversion features from OneDrive are very limited (thus the reason for premium/third party connectors). 

With the SharePoint List data, you can also create Word documents, and/or create an HTML email body and parse in the various data points from the list into the HTML email. 

For the Word file creation, if you could provide an expanded screenshot of your Flow and steps, and of any detailed error messages you're receiving we could likely better assist you.

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

Highlighted
Community Support Team
Community Support Team

Re: Microsoft Forms to PDF without using third party connections

Hi @ScottJM ,

 

It seems that you are using the action “Populate a word template”, please show me more details on the flow configuration and error message.

 

According to your description, I have created a flow for your reference.

 

When a form is submitted, create a word file first, then convert it to PDF file.

 

An image for your reference:

1.PNG

 

Further, when working with action Populate a Microsoft Word template, make sure you have done the following things:

 

  • Add Developer tab to the ribbon
  • Add multiple Plain text content controls as needed and you could rename the controls as well:2.PNG
  • Upload the word template to OneDrive for Business or SharePoint library
  • In the action Populate a word template, select the file you uploaded. Then populate corresponding value from the form to each field.

 

A blog Generate Word documents in your flows for your reference:

https://flow.microsoft.com/en-us/blog/generate-word-documents-in-your-flows/

 

Best regards,

Mabel

 

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

pantaniroj
Level: Powered On

Re: Microsoft Forms to PDF without using third party connections

@v-yamao-msft 

I tried the same technique but I got an error on "Convert a File" step. 

 

It says a bad request for some reason. 

Jay-Encodian
Level 10

Re: Microsoft Forms to PDF without using third party connections

Hi @ScottJM ,

We've just posted a new blog covering this... albeit it does use our third party (standard) connector - Free plan available 🙂

https://blog.encodian.com/2019/08/building-word-documents-from-microsoft-forms-responses/

May help?

Jay

 

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