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Microsoft List: Custom Row sorting by assigning values

I have kind of a crazy question. I want to be able to sort my rows by most completed descending to least completed. I was thinking about creating a new column which added the values, (if column one = "yes", then add 1, if column two = "completed" add 1, etc...) and then use the built in sorter to sort by that column value. Problem is, i'm not sure how to do that.

Also, if anyone knows of a smarter way to do this, i'm open to it!

1 ACCEPTED SOLUTION

Accepted Solutions
Super User

On of the possible solution is to create a calculated column in which we will create a ranking score and then we can sort that column in descending order to get the completed items in descending order (max completed at top). In the formula, we will assign a score 9 to each column if status is 'Completed' else we will assign a score of 0.

In the below example, I have taken only 2 field 'Lease Review' & 'Leased Signed'. Please add all the required columns as per your need:

Create a new column in the list as shown below. Enter the column name and select type as 'Calculated (calculation based on other columns)':

Next, Enter the formula in the textbox and select the return type as integer and Save the column:

`=CONCATENATE(IF([Lease Review]="Completed","9","0"),IF([Leased Signed]="Completed","9","0"))`

Now, go back to the view and sort the 'CompletionScore' column from Larger to smaller:

The final result will look like this:

If this helps & solves your problem, please remember to give a 👍 and accept my solution as it will help others in the future.

Thanks

Thanks
Manish Solanki
View my blog
2 REPLIES 2
Super User

On of the possible solution is to create a calculated column in which we will create a ranking score and then we can sort that column in descending order to get the completed items in descending order (max completed at top). In the formula, we will assign a score 9 to each column if status is 'Completed' else we will assign a score of 0.

In the below example, I have taken only 2 field 'Lease Review' & 'Leased Signed'. Please add all the required columns as per your need:

Create a new column in the list as shown below. Enter the column name and select type as 'Calculated (calculation based on other columns)':

Next, Enter the formula in the textbox and select the return type as integer and Save the column:

`=CONCATENATE(IF([Lease Review]="Completed","9","0"),IF([Leased Signed]="Completed","9","0"))`

Now, go back to the view and sort the 'CompletionScore' column from Larger to smaller:

The final result will look like this:

If this helps & solves your problem, please remember to give a 👍 and accept my solution as it will help others in the future.

Thanks

Thanks
Manish Solanki
View my blog
Frequent Visitor

This is exactly what I needed. Thank you!

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