Showing results for 
Search instead for 
Did you mean: 
New Member

Microsoft flow when having a trigger " when item is created or modified"



Please i need your help 🙂 Now i'm trying to create a WF using microsoft flow


Target of Flow : when a file is created or midified in a certain Document Library after a person approves the documnet the status of the file should be approved in order to be visable to all other users

Connectors used: Sharepoint 365 , Approvals 

here i face two problems:


1- Microsoft flow doesn't allow in updating the columns build by sharepoint i mean i cant use the Update file property action to make it from pending to approved. so i created my own columns having three options pending approved rejected but when it working it modified my column from to approved but that didn't mean thats it's visable to other people itsstill pending in the Sharepoint column

2- Once i update any file property during the workflow. Microsoft Flows dirctly consider this a modification and rerun the flow again

how can i fix these issues


I though about a workarround to add a trigger like as an approval variable and go to the sharepoint designet and asking once this variable is now YEs update content approval to approved .


But this also is not working i really need to find a way to solve this


Is there any specific settings in the library that should be done?


Hope anyone can help me to get rid of this wierd loop and fix the sharepoint desigenr issue or even hopfully there is a way to be done all through the Microsoft flow 




Community Support
Community Support

Hi nermineyoussef,


Please take this blog for a reference:


I assume that your flow is using the trigger “SharePoint – When a file is created or modified(properties only)”.

And you have a Choice column in the library with three choices “Approve”, “Rejected”, “Pending”.

For problem1, we could update the status of the file to “Approve”, however, after it updated, it is not possible to use flow to make it visible to other people.

About this issue, I have seen similar request at Flow Ideas Forum, please consider to vote the idea at here, I will help collect and report it from my side.


For problem2, please consider to add another condition to filter the status. If the status of the file is Approve, do nothing. If no, followed by the actions you want.


A flow configuration for your reference:



Please try it on your side.


Best regards,
Mabel Mao


Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
New Member

Am still having a problem when i add action of update file property this is triggered in the flow as modification so it runs once more how can i solve thisss

I have the same issue like #2 - Flow keeps running. Now it's failing because there were too many requests... and it created too many versions of the record in my list.

I'm only copying an existing value from 1 field in the item to another field in the same item.

It looks like the flow then thinks i'm making another update and keeps going and i have not got a condition to use "Do until..."

Any thoughts?





Has there been any update for this issue?

I also run an update "current" item for the item the workflow has started on.


If a Column Changes i need it to go to another secondary List and get some values.

Pull those Values back into my primary list again and then update the Primary list with those values.


Howver upon updating the primary list it just continually loops...


I must be missing something really obvious here but cant seem to work out how to stop it looping. Surely Micrsoft have not missed this as a bug.

Advocate IV
Advocate IV

I’m running into the same issue with infinite loops during list items updates. Has anyone figured out a workaround?

I did get a resolution for this using Variables, so the workflow will run once when they item is added or modified which then uses an update item. a 2nd workflow will start but due to a variable outcome it then stops.


So it will always run twice is the best i could come up with.

@StuartSSTech How is your variable determined? Will your process allow for continuous editing of a record? If you could elaborate a little more it would be very helpful!




Well this isnt that easy to explain if im honest.


I have 2 Columns, one is the primary Choice menu (column 1) of options which change when a user changes role. Flow goes to another list and gets what forms are required for that role and updates the Primary list with these yes/no values for each role.


So i needed to only run when the job title had changed but to do this i had to create Column 2 a single line of text which is also set during the update list item to the same value as the job role.


So the Workflow hits a condition and will only run the update info when the Hidden Column (Column2) is not equal to the job title (column 1)


So the workflow will run both columns are not the same so it will run the update. It will run the loop sadly but will hit the condition and becuase both values are the same the workflow will end at the condition. So the workflow only ever runs twice until the item is editted again and it checks the value of column 1 and 2 are the same or not.


Hope that made sense...



Advocate II
Advocate II

I am having the similar issue with trigger "when a file is created or modified (properties only)". It keeps on firing even when there is no change in the file properties or content. Any help is much appreciated. 

Helpful resources


Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started:   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today!  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (4,844)