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Aye3
Helper I
Helper I

Moving a folder to subfolders

Hello! I was wondering if someone could help me. Right now, my flow creates a new folder when a new item is created in the list. If an attachment is also added, it shows in the new folder as well. I want to move a folder into these subfolders I have (so it goes year --> region -----> date). 

 

Screenshot 2024-05-27 111212.pngScreenshot 2024-05-27 111832.pngScreenshot 2024-05-27 112208.png

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @Aye3 

 

check how column values Due Date, Region Value looks like in trigger outputs, I think it would be triggerOutputs()?['body/RegionValue']   and triggerOutputs()?['body/DueDate'] as spaces are not allowed and we are using internal column names of sharepoint list.

 

Kindly check the trigger output and see how columns are referenced.

 

Thanks & Regards,

Nived N 🚀

LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel
Blog: Nived Nambiar's Blogs

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11 REPLIES 11

Hi @Aye3 

 

so you want to move the folder which is created when an item is created in list into the folder structure defined by year>region>date, so does the year , region date values are coming from item field values which is created ?

 

could you please clarify it ?

 

Thanks & Regards,

Nived N 🚀

LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel
Blog: Nived Nambiar's Blogs

🔍 Found my answer helpful? Please consider marking it as the solution!
Your appreciation keeps me motivated. Thank you! 🙌

 

Yes the region and date are coming when the new item is created

Hi @Aye3 

 

what about year - is it taken from date ?

 

Thanks & Regards,

Nived N 🚀

LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel
Blog: Nived Nambiar's Blogs

🔍 Found my answer helpful? Please consider marking it as the solution!
Your appreciation keeps me motivated. Thank you! 🙌

 

Oh yes, year is also taken in date too.

Hi @Aye3 

 

I have created a sample flow for this

 

see below

 

I have added these columns in a sharepoint list which represent date and region.

Nived_Nambiar_0-1716833389321.png

 

Now the folder would be created in a Test folder which is under Shared Documents

Nived_Nambiar_1-1716833418747.png

 

 

Now let's proceed to flow design

 

1. Use trigger when item is created so to trigger flow when item is created

Nived_Nambiar_2-1716833461510.png

 

2. Use create folder in nested mode like year/region/date (you can add one more layer of folder as well)

Nived_Nambiar_3-1716833581117.png

 

Test/@{formatDateTime(triggerOutputs()?['body/Date'],'yyyy')}/@{triggerOutputs()?['body/Region']}/@{formatDateTime(triggerOutputs()?['body/Date'],'yyyy-MM-dd')}

 

3. get list of attachments associated with the list item

Nived_Nambiar_4-1716833635584.png

 

4. Now loop through the list of attachments and do the following steps

Nived_Nambiar_5-1716833681878.png

 

4.1- Get attachment content of the attachment as shown below

Nived_Nambiar_6-1716833745949.png

 

Nived_Nambiar_7-1716833770998.png

 

Now after that use create file to create the file with content from get attachment content action

Nived_Nambiar_8-1716833830978.png

 

Nived_Nambiar_9-1716833858523.png

 

Nived_Nambiar_10-1716833876136.png

 

 

Hope this helps !

Thanks & Regards,

Nived N 🚀

LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel
Blog: Nived Nambiar's Blogs

🔍 Found my answer helpful? Please consider marking it as the solution!
Your appreciation keeps me motivated. Thank you! 🙌

 

Aye3
Helper I
Helper I

Thanks for the sample flow. However, I am getting an error when I run this:

 

Screenshot (93).png

 

Also, I have a question. I was using the folder path to name the folder because it has to be a specific name. If I can't use the folder path, how else can I name the folder?

Hi @Aye3 

 

For the error- formatDateTime except input as string of datetime, but you have passed number due to which it throws error- could you please what value u have passed?

 

Also here Create folder accepts nested folder path if it is not exists- it will create it.  In your case, you are creating a folder and then moving the folder to nested folder which has structure like year>region>date, so instead of that create a nested folder with folder structure as year/region/date/folder_name and then create the attachment file inside that.

 

Hope it helps !

Thanks & Regards,

Nived N 🚀

LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel
Blog: Nived Nambiar's Blogs

🔍 Found my answer helpful? Please consider marking it as the solution!
Your appreciation keeps me motivated. Thank you! 🙌

 

Sure, this is what the code says:

 

Screenshot (96).png

Hi @Aye3 

 

The trigger outputs expression which you have used should be like - triggerOutputs()?['body/Date'] instead of triggerOutputs('body/Date']

Simmilary for other expression where u have used triggerOutputs

 

Thanks & Regards,

Nived N 🚀

LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel
Blog: Nived Nambiar's Blogs

🔍 Found my answer helpful? Please consider marking it as the solution!
Your appreciation keeps me motivated. Thank you! 🙌

 

I fixed the trigger output expressions but I am still getting an error.

 

Screenshot (97).png

Hi @Aye3 

 

check how column values Due Date, Region Value looks like in trigger outputs, I think it would be triggerOutputs()?['body/RegionValue']   and triggerOutputs()?['body/DueDate'] as spaces are not allowed and we are using internal column names of sharepoint list.

 

Kindly check the trigger output and see how columns are referenced.

 

Thanks & Regards,

Nived N 🚀

LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel
Blog: Nived Nambiar's Blogs

🔍 Found my answer helpful? Please consider marking it as the solution!
Your appreciation keeps me motivated. Thank you! 🙌

 

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