cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Pstork1
Most Valuable Professional
Most Valuable Professional

New PowerApps and Flow Licensing coming October 1, 2019

If you haven't seen the announcement yet about the Licensing changes that are coming to PowerApps and Flow starting on October 1, 2019 you really need to read the following Blog. This announcement was originally made at Inspire this year, but has undergone a number of significant changes.  Make sure you read this and understand what it means to you and your organization.

https://powerapps.microsoft.com/en-us/blog/new-licensing-options-for-powerapps-and-flow/



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
160 REPLIES 160
MagnusGöransson
Kudo Collector
Kudo Collector

Great!

However, there are still questions out there. For example, what happens if my app need another connection to the same Azure SQL database, but to another table? That is in some ways a new connector. At least it is listed as a connector in the app.

Of if i need to connect the app to another Azure SQL database inside the same app that is already connected to a Azure SQL database?

Do we have any information on how the "per app/per user/per month/per etc"-licenses are bound to a specific app? Is that handled by the app maker or by the GA?

I understand that you dont have all the answers, but have you seen/heard anything regarding the above, Paul?

/Magnus

dileeps
Power Apps
Power Apps

It is based on connection type not on the connector itself. So if your app needs another connection to a different table, it is fine. Same with another SQL database itself.  As long as your App Id doesn't change, you can use it. 

 

As for licenses,

a) per user licenses are bound to a user like how all normal licenses work. They are not bound to any app.

b) Per app licenses are not bound to any user or app, they are bound to the environment where your app is present. They are like passes and get automatically consumed when a user who doesn't have any user license, uses an app enabled for per app passes.

Pstork1
Most Valuable Professional
Most Valuable Professional

The App is what is grandfathered in.  So adding another SQL connector to another table should be fine.  There are always going to be scenarios that are not specifically called out in the FAQs.  Its hard to cover every contingency.  But the exception is provided at the level of the App or Flow according to the FAQ, not a specific connector.

 

Assignment of the perApp license would be done like any other license, by the global admin, or someone the GA delegates that capability to.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
MagnusGöransson
Kudo Collector
Kudo Collector

Thanks for clarification dileeps and Paul!

For the per app-licenses, is it possible that a citizen developer create an app that uses premium connectors and share it to a large amount of users that eventually start to use the apps and consumes all the available per app licenses available?

Or am I missing something? As far as i know we cannot prevent users from creating apps in the default environment.

/Magnus

dileeps
Power Apps
Power Apps

You will be able to prevent that because per app passes needs to be added to an environment. And as a Global admin, you will be able to control how much is added to each. This documentation would be live in few days.

Pstork1
Most Valuable Professional
Most Valuable Professional

@dileeps

One correction.  The per app licenses is $10 per app, per user, per month and is bound to both a specific app and a specific user.  But only user's who use the app need to be licensed.  So you could have one app with 10 users and another app with 20 users.  That would be 30 licenses and they would be assigned to specific users, although they can be re-assigned at any time.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
Pstork1
Most Valuable Professional
Most Valuable Professional

For the App license - it needs to be assigned by someone with admin authority.  So a user would not be able to create an app that uses a premium connector under the app license, or share it, without approval.  An admin would have to assign the per app license to the app and to each user of the app.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
dileeps
Power Apps
Power Apps

@pstork - so it is a bit different, per app passes are per user but they are not like user licenses which are pre-assigned to a specific user. They are assigned to an env like capacity.

Now, when a user use any app in that env which uses premium connector (which has opted in to use passes) and doesn't have a user license, they will automatically be tied to a per app pass. 

DirectorMumbles
Advocate I
Advocate I

This entire thing is a disaster and a good way to kill a promising platform

AngryBatVoice
Kudo Collector
Kudo Collector

@dileeps @Pstork1 

 

 

Wow.... thanks for the clarification. Good to know 

 

Any reason the documentation wasn't released... oh I don't know... BEFORE rolling out this convoluted system?

BrianHFASPS
Skilled Sharer
Skilled Sharer

Where is the interface to assign these licenses to an environment? Also my tenant doesn't have Per User as option to purchase.

 

How can the documentation for a new billing practice be release after the billing goes into effect?

PowerApps New License.png

dileeps
Power Apps
Power Apps

Documentation for licensing constructs has already been released and is listed here aka.ms/licensefaq as well as Billing and Licensing Guide. 

Documentation for how you perform actions in product is being updated now, this is not prepublished since this follows product changes, hence it is done in stagerred manner similar to how product changes rollout 

BrianHFASPS
Skilled Sharer
Skilled Sharer

Are the limitations being enforced as of yesterday but we can't actual control it or are the restrictions being rolled out in a staggerred fasion as well? Do the functions exist even if documentation doesn't?

Pstork1
Most Valuable Professional
Most Valuable Professional

@AngryBatVoice I agree it would have been nice to have the documentation a while ago.  But it was rolled out a couple weeks ago.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
BrianHFASPS
Skilled Sharer
Skilled Sharer

Documentation of the licensing changes but not documentation of how to actually manage the new process.

dileeps
Power Apps
Power Apps

@BrianHFASPS  - documentation for licensing changes is out since August 30, 2019. 

As for changes, they are getting rolled out right now and will be done over the span of next two weeks

Pstork1
Most Valuable Professional
Most Valuable Professional

@BrianHFASPS - As the documentation says existing users with licenses are grandfathered in for either one year or until their current license expires.  So I suspect if you look in your tenant you will still see P1 and P2 licenses for sale.  Those can be purchased by existing users.  Brand new tenants spun up after October 1 will see the new licensing.  You are only see the new licensing associated with portals and app licenses that didn't exist in the past.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
JohnP2
Regular Visitor

RIP PowerApps... it was nice knowing you. Once again f*cked over by MS!

BrianHFASPS
Skilled Sharer
Skilled Sharer

Actually I could see P1 / P2 as of 9/30 then yesterday had Per App but not Per User. The licenses don't seem to be grandfathered in that way. All of my license are included in my M365 / O365 bundles anyway.

Pstork1
Most Valuable Professional
Most Valuable Professional

If you owned either a P1 or a P2 license on 9/30 and you search for them you will find that they are still there and will be for the next year.  That's why the per user don't show up for you.  I have the same experience.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Helpful resources

Announcements

Update! June 13th, Community Ambassador Call for User Group Leaders and Super Users

Calling all Super Users & User Group Leaders   UPDATE:  We just wrapped up June's Community Ambassador monthly calls for Super Users and User Group Leaders. We had a fantastic call with lots of engagement. We are excited to share some highlights with you!    Big THANK YOU to our special guest Thomas Verhasselt, from the Copilot Studio Product Team for sharing how to use Power Platform Templates to achieve next generation growth.     A few key takeaways: Copilot Studio Cookbook Challenge:  Week 1 results are posted, Keep up the great work!Summer of Solutions:  Starting on Monday, June 17th. Just by providing solutions in the community, you can be entered to win tickets to Power Platform Community Conference.Super User Season 2: Coming SoonAll communities moving to the new platform end of July We also honored two different community members during the call, Mohamed Amine Mahmoudi and Markus Franz! We are thankful for both leaders' contributions and engagement with their respective communities. 🎉   Be sure to mark your calendars and register for the meeting on July 11th and stay up to date on all of the changes that are coming. Check out the Super User Forum boards for details.   We're excited to connect with you and continue building a stronger community together.   See you at the call!

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery:  https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏 Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Users online (3,589)